Planning Guide 2012 - Alumni - Cornell University

clerks &evaluationsPART TWO• With the exception of your Thursdayheadquarters buffet, remember that you arenot ordering alcohol for catered meals. Makearrangements so that your caterer providesrefreshments.• All alcohol must be managed by a committeemember or clerk who is at least 21 yearsold. Limited time periods for alcohol at yourheadquarters bar are strongly recommended(such as before leaving for a meal or laterin the evening when folks return and mightwant a nightcap). Limited times mean lessconsumption, less cost, and less worry.• “Significant” food ordered through CornellCatering will need to be available any time yourheadquarters bar is open. Alumni Affairs willhelp you to estimate your food item needs.• If you are planning to have hard liquor availablethrough your class headquarters bar, rememberthat you must order all quantities throughour office.• Overall, we are finding that individuals aremore health-conscious and that the days ofa long, alcohol-filled Reunion weekend havedisappeared. Consider what role alcohol willplay in your class events and what message youwant to send to your classmates.Clerks:Clerks assist with registration, help organizeheadquarters, run errands, solve problems, and dowhatever else is necessary to make Reunion successful.A list of common clerk tasks is located in X of theappendix. Consult the table Y of the appendix whendetermining the number of clerks you will need forthe weekend.Clerk SchedulesHelp when you need it• Plan a tentative schedule for your class clerks, tobe finalized by Thursday morning of Reunion.• At least one clerk must be on duty at yourheadquarters registration desk from 7:00 a.m.to 1:00 a.m. on Thursday, Friday, and Saturday.• Make sure you have adequate coverage duringpeak arrival times, a report can be found in theregistration system. Also see G of the appendix.• Clerks should also be assigned to scout outdining locations 2-3 hours before meals, and toknow your bus schedule and class or associationbus stop location.• Remember to schedule meal hours and time offfor each clerk.• We recommend no more than 14 hours eachday or 55 hours during the entire weekend. Themore organized you are, the more productiveyour clerks will be.• A sample clerk schedule can be found in Z ofthe appendix.Clerk SalariesClasses and associations will be charged for their clerks’wages and bonuses. In 2011, experienced clerks werepaid a minimum of $9.25 per hour and inexperiencedclerks were paid $8.75 per hour ($13.88 and $13.13 perhour for overtime hours). Clerks track their time on asheet provided by Alumni Affairs. Chairs must sign thesheet on Sunday of Reunion, then the clerks bring it toAlumni Affairs.Clerk BonusesBonuses should be awarded on an individualperformance basis, and must be submitted with timesheets. Please do not ask classmates to contributetips. You should include wages and bonuses in yourReunion budget figures. See Y of the appendix. CornellUniversity will issue clerk paychecks and bonuses.Clerk Housing and MealsFor clerks who request it, classes and associationsprovide—and pay for—clerk housing in their assignedresidence halls. Meals for on-duty clerks also needto be budgeted.15