Planning Guide 2012 - Alumni - Cornell University

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souvenirs &buttonsPART TWOContact with Your ClerksYou will receive brief biographies from each of your clerks. After reading them, please make contactto welcome them, and to introduce yourself. You must inform them when they should begin work.If not before, they will start work at the clerk/chair briefing. After the briefing, you will set up yourheadquarters and registration desk with your clerks. Please see AA of the appendix for a sample of a clerkwelcome e-mail.Clerk EvaluationsYou will have the opportunity to evaluate each clerk’s performance by completing a clerk evaluationform. This evaluation will be helpful to us in the selection of Reunion 2012 clerks.PLEASE NOTE: The Office of Alumni Affairs has a strict policy against assigning clerks to a class orassociation if a relative or close family friend is a member.Souvenirs:Remembering Reunion WeekendSouvenirs can range from polo shirts, sweatshirts,sweaters and t-shirts, to bags, towels, visors andhats. The purpose of a souvenir is to identify peerson campus throughout the weekend and provideclassmates with a Reunion memento. We recommendone simple, quality article that will get many yearsof use. Additionally, please consider the needs ofclassmates traveling by air to Reunion. We maintaina file of catalogs and samples of past Reunionsouvenirs in our office, and can suggest suppliers forthe items you are considering. Ask your committeefor suggestions (see BB of the appendix for 2010-11Souvenir Price Chart). You may have a peer who canproduce souvenirs at a reduced cost.Vendors must be licensed with the university or youmust request a one-time exemption for a non-licensedvendor. All souvenir artwork must also be approved foruse on the item or items. You’ll use our form to submitfor approval. Most images will require the trademarksymbol, “TM,” be applied to the artwork before theitems are produced. Your art designer or vendor canhelp you with this.If your souvenir is approved for Cornell insignia, youwill receive a memo of approval so that the invoicecan be paid by Cornell’s accounting office. If your totalpurchase exceeds $20,000, you will need to obtaincompetitive bids through our purchasing department.Cornell’s accounting office will lead you through16this process (see CC of the appendix for souvenirguidelines).Lastly, because of the very limited space at the Officeof Alumni Affairs, please find a local classmate whocan receive shipment and store your souvenirs untilReunion. Some vendors will store your purchase for acharge. Please inquire with your vendor.
Buttons:Our office orders Cornell buttons (4 inch diameter)displaying your class year. These buttons identifyindividuals, serve as admission to the tents, shuttlebuses, and identify those classmates who haveregistered with the class. Our office will also provideyou with the appropriate number of Cornell youthbuttons for children under the age of 21.Rentals:Alumni Affairs staff will coordinate and place orderswith rental centers for all requested rental equipment.(See DD of the appendix for some examples.) Itemswill be delivered to your headquarters on Wednesdayafternoon and picked up on Sunday or Monday. Ifrentals are lost or damaged, the class will becharged accordingly.Florists/Balloons:The Sign that Reunion is HereMaking it Easier for YouDecorate with Stylebuttons &The names of local vendors who sell party supplies, flowers, plants and balloons are listed below:flowersPART TWO*Balloons availableBaker’s Acres (potted flowers)1104 Auburn RoadGroton, New York 13073607-533-4653, (Closed October - March)Bool’s Flowers*209 North Aurora StreetIthaca, New York 14850607-272-8410, www.boolsflowershop.netBusiness is BloomingSara Culotta1005 North Cayuga StreetIthaca, New York 14850607-227-1522, www.ithacanyflorist.comB&W Restaurant Supply Co.510 Third StreetIthaca, New York 14850607-273-5300bwsupply.comCornell Horticulture Groupwww.rso.cornell.edu/hortusforumFlower Fashions*Community Corners903 Hanshaw RoadIthaca, New York 14850607-257-1200, www.flowerfashionsbyharing.comIthaca Flower Shop225 S. Fulton StreetIthaca, New York 14850607-273-0600, www.ithacaflowers.comMaine’s Source and Party Supply*100 Commercial Ave. (corner of Route 13 South)Ithaca, New York 14850607-277-1188, www.mainesource.netMichaleen’s*2826 North Triphammer RoadIthaca, New York 14850800-432-2047, www.michaleens.comWalmart135 Fairgrounds Memorial ParkwayIthaca, New York 14850607-277-4510, walmart.com17
Page 1: alumni.cornell.edu/reunionPlanning
Page 6 and 7: Promoting Attendance: The More the
Page 8 and 9: Reunion Marketing Timeline:marketin
Page 10 and 11: arrival &budgetsPART ONEThe Big Day
Page 13 and 14: accessibilityPART TWOCampus Life or
Page 15 and 16: meals &checklistPART TWOLunchesClas
Page 17 and 18: caterers &alcoholPART TWOJohnny’s
Page 19: clerks &evaluationsPART TWO• With
Page 24 and 25: Recreational Activities:Fun for All
Page 26 and 27: teens &entertainingPART TWOTeensPro
Page 36 and 37: Reunion 2011 Registration Processed
Page 38 and 39: 2011Class of 1956: Reunion Registra
Page 45: Reunion Registration ProcessRegistr
Page 48 and 49: 2011 Registration Fees by ClassClas
Page 50 and 51: ClassFullWeekendEarly BirdFullWeeke
Page 52 and 53: ALUMNI AFFAIRS BUDGET• Advertisem
Page 54: Housing Bed CountsClass Adults Chil
Page 63: Reunion 2011 Clerk Pay# ofAdultsTot
Page 66: 2010 and 2011Souvenir Price ListCla
Page 69 and 70: Rental EquipmentRentals Alumni Affa
Page 71 and 72:
Cornell University130 E. Seneca Str
Page 74 and 75:
Staff and CACO ContactsYearMembersh
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Notes:_____________________________
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Notes:_____________________________
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Planning Guide 2012 - Alumni - Cornell University

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