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Job CostingThe Job Costing Module is designed to allocate labour costs to projects,different departments, etc. This means that if a certain employeeworks on more than one project or at more than one site in one payperiod, it will be possible to allocate the cost of his labour with regardto how many hours were spent on which project or at which site.The user may specify which information will be entered via Job Costing.This includes aspects such as defining the Job Code Structure for thevarious levels of Job Costing that will be used.This Module provides for the costing of labour for a variety ofindustries, e.g. construction, agriculture, labour hire, nursing, etc.Job Costing Control ScreenThe Job Costing Controlscreen allows the user tospecify which informationmust be costed. Up to 5 levelscan be specifi ed for the JobCode structure.The following information maybe specifi ed on this screen:• Whether Minimum andMaximum values arerequired. This option maybe applied to all fi elds onthis screen.• The validation of JobCosting Codes when JobCosting input is done.• Whether Amount valuesshould be used when JobCosting input is done.• The use of Hours andRates during Job Costinginput.Employee Cost Centre ScreenThe Employee Cost Centrescreen can accommodate upto 30 splits per employee.The splits must add up to100%.A Lookup Facility, whichdisplays a list of pre-defi nedCost Department and CostCentre codes, is available. Theuser can access the LookupFacility by clicking on thenext to the required option.When labour is costed, the% split can automaticallyupdate the Employee Costscreen. The user can selectto export the amounts to theGeneral Ledger applying theJob Costing percentages asdisplayed on this screen.

Job Costing InputThe input of labour cost isdone using the Job CostingBatch.The Information that has beenspecifi ed on the Job CostingControl screen is available forBatch input, e.g. the numberof levels, hours and ratespecifi cations, etc.Batch Transactions areentered for the applicableTransaction Code, e.g. 100 forSalary, 200 for Overtime 1.5,etc.The detail for each level ofcosting is specifi ed in thebatch.A range of Job CostingBatches may be updated.Job Costing Batches mayalso be imported. Up to 10batches may be updatedsimultaneously.Advanced Job Costing Control ScreenGroup descriptionsThe setup of the AdvancedJob Costing Control screendetermines the outcome ofthe Advanced Job CostingReport. This screen is defi nedaccording to the user’srequirements.Groups can be defi nedfor Earnings, Deductions,Company Contributions andCalculation screen fi elds,or according to Transactioncodes. For example, theGroups can be used to either:• Group two Earningstogether on the Report,e.g. Overtime 1.5 andOvertime 2.0 can displayas part of the groupOvertime, or• One Earning can be splitinto two Groups, e.g.Salary can be split todisplay as part of the groupfor Dayshift and Nightshift.Example of EarningsIf the Earning is a Job Costing(JC) Earning, the actualamounts entered via the JobCosting Batch will print on thereport.All other Earnings will defaultto Yes (Y) and the user maydecide if it should be costedand how.• If N is selected, theEarning will print as a Noncosteditem.The Non JC fi eld indicateswhere amounts that havenot been entered via the JobCosting Batch must be costedto.• If Y is selected, the usermust select how thisamount should be costed,e.g. JC Percentage,Transaction, Department,Cost screen, Fixed Entry,etc.

Job Costing and General Ledger InterfaceInterfacing to a General Ledger using Job Costing input may bedone. Two options are available:• When input is done using the Job Costing Batch, the %split will automatically update the Employee Cost screen.When exporting the General Ledger, the user can select toexport the amounts applying the Job Costing percentages,as displayed on the Employee Cost screen, or to export theactual Job Costing Transactions.• The actual Job Costing Transactions can be posted to theGeneral Ledger. All 5 levels of Job Costing input may be used.Job Costing PercentageCosted by using the total amounts costed per level and thenapplying the percentages to the Earning, e.g.Costing LevelEarningDescriptionAmountFarm 1 Normal Time 1 000Farm 2 Normal Time 800Total Normal Time 1 800Farm 1 % 1000 / 1800 55.56%Farm 2 % 800 / 1800 44.44%The Commission amount of R2500 should be costedaccording to JC%Farm 1 Commission 2 500 x 55.56% = 1 398Farm 2 Commission 2 500 x 44.44% = 1 111Advanced Job Costing ReportThe Advanced Job Costing Report prints according to the specifi cations of the Advanced JobCosting Control screen.This Report can be printed as a Summary or Detail Report.The Summary Report prints the details per Job Costing Level and the Detail Report prints thedetails, either per Job Costing Level, or per Employee.The user can select to print only specifi c Cost codes on each level of costing.Various other Job Costing Reports are available for an effective refl ection of all costing done in thecompany.Example ofDetail Report• The Report is printed as a Detail Report per employee, sortedper Job Costing Level.• The input for JC Earnings are displayed exactly as the inputwas done (Salary, Overtime 1.5 and Leave Pay).• The Provident Fund is split as specifi ed on the Advanced JCControl screen according to the Job Costing Percentage.• A Total for all Earnings is displayed below the Earnings forthe Two Rivers farm as well as a total for all the CompanyContributions.RSA Branches +27 (0)861 55 44 33 Windhoek +264 (0)61 226 572Gaborone +267 318 7445 info@vippayroll.co.za www.vippayroll.co.za