Download Prospectus - New Zealand National Agricultural Fieldays

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important informationbest site awardsThe Fieldays Best Site Awards is your opportunity to create anattractive and interactive site and be in to win! The Fieldays Societyevaluates all sites at Fieldays, using a judging criteria based on thefollowing:• Product relevancy• Staff being friendly, identifiable and approachable• Site’s visual appeal• Novelty and originality - Does this site stand out?• Cooperation with staff and adherence to Exhibiting Conditions• Site safetyThe criteria are utilised to judge the following award categories:• Best small outdoor site• Best medium outdoor site• Best large outdoor site• Best indoor site (excluding Mystery Creek Pavilion)• Best Mystery Creek Pavilion site• Best International Exhibition Area site• Best Premier Feature site• Best Rural Living Area site• Best Food siteThe Fieldays Society Jubilee Trophy is awarded to the exhibitingcompany that contributes most to the spirit of Fieldays. The trophyplus $1,000 (GST inclusive) towards the cost of their site for thefollowing year, is awarded to the winner of this category.Ministry of Agriculture and Fisheries winner ofMystery Creek Pavilion Best Site Awardstrategic partnersFieldays Strategic Partner ANZFieldays Strategic PartnerThe University of WaikatoHigh res logo to comestrategic partners| 201244th New Zealand National Agricultural FieldaysMystery Creek | Hamilton | New Zealand | 13th - 16th June 201221
important informationSite build up and breakdown informationMonday 28 MaySites in the Outdoor Agricultural Area Event Zone may beginbuild up from this date.Saturday 16 June, 5pmBreak-down of Fieldays sites must not begin before this time. Pleaserefer to Clause 7.2 of Exhibiting Conditions for early break-downpenalties and/or consequences.Wednesday 20 JuneBreakdown of all sites in the Mystery Creek Pavilion, Premier Featureand Outdoor Agricultural Event Zone must be completed by this date.Friday 22 JuneBreakdown of all other sites must be completed by this date.Breakdown for all outdoor sitesIf you are contracting a landscape company or bringing bark, sawdust,post peelings, chip coatings or cobbles, you must advise us when youcomplete the site application form what arrangements you have made toclean up your site.!Power usageElectrical SurchargeThe Society charges for power are set out in the table below. You mustforward the applicable fee to the Society with your site payment. Acalculation sheet is available either online as part of the site applicationprocess or contact the Fieldays office for a copy.Step 1Step 2Step 3NOTE: Sites not cleared within the breakdown period above willincur penalty fees and costs of clean up. Please refer to Clause10.0 of the Exhibiting Conditions.indoor (*a)(*a) Exhibitors with covered Fieldays sites.outdoorAmps MAX Price $ Amps MAX Price $Up to 10 ampssingle phase11 to 16 ampssingle phaseGenerally notavailable over 16ampsIncluded in site fee$210Plus GSTPrice onapplicationUp to 16 ampssingle phase17 amps up to2 x 16 amps singlephase (Max 32amps) (*c)Over 2 x 16 amps,up to 48 ampsand/or any 3 phaseup to 48 amps (*c).i.e: max 16 ampsper phaseIncluded in sitefee (*b)$490Plus GST$760Plus GST(*b) For outdoor sites, Fieldays will supply one single power sourceon or within 25 metres of the site per exhibitor or two sources ofsupply for those who have purchased more than one site adjacent toeach other. Please bring a 25 metre 1.5mm 2 extension lead withyou for your power connection for outdoor sites.(*c) Subject to supply availability you will require 2 x 25 metre1.5mm 2 extension leads. If you require additional electrical supplywe may be able to provide a number of single phase connections oryou may need to hire a 3 phase distribution board. If special cablesare required, then the costs will be charged on to the Exhibitor.Distribution boards may be required where Exhibitors have a variety ofpower requirements and are in the high power use bracket, to improveyour load efficiency. Distribution boards can be hired from most hirecompanies. Exhibitors that require more than 48 amps (irrespective ofthe number of sites) can contact the Fieldays office for the provision ofsilenced generators. This should be done as soon as possible becausesilenced generators are of limited availability. Exhibitors must pay forthe costs of silenced generators.The Society will credit an Exhibitor $160 + GST on their site fee, wherethey have installed their own silenced generator and take no supply fromthe Society.General1. The Society reserves the right to assign an Exhibitor with a highpower requirement to any site in order to provide improved capabilityof supply. Any associated costs will be charged to the Exhibitor.This will be undertaken in consultation with the Exhibitorprovided that the Exhibitor has indicated their power requirementprior to 6 April 2012.2. In all cases, Exhibitors that have not declared their requirementsfor high power usage (regardless of the number of sites) and havenot paid their power usage fee as described above by 6 April 2012may have supply declined by the Society.3. The Society has invested heavily in power reticulation but cannotguarantee supply without possible interruption.!NOTE: Exhibitors will be monitored during the event to ascertaintheir power usage. Any Exhibitor exceeding their level may tripthe circuit breaker and will be charged a penalty in addition to thefee. They may also be disconnected. It is important to assess yourlikely power consumption when booking your site.It is the Exhibitors responsibility to arrange all electrical equipmenton their site. All electrical equipment on site must comply withAustralian/New Zealand standard 3002:2002.All electrical work on any exhibit is to be carried out only by a qualifiedelectrical tradesman who must furnish the Society with a compliancecertificate. We recommend all electrical work be contracted to oursite electricians. The Society must be forwarded prior advice of allelectricians likely to be doing work on site.Helpful hints to determine your supply requirements:• Identify all electrical appliances, motors, lights, coffee urns, etcintended to be used on your site(s).• Check their specifications or labels for current usage (i.e amps).• Typically a heater uses 10 amps (2,300 watts) and a single 150 wattbulb uses 0.75 amps. It is wise to use gas heaters. A calculationsheet is available either online as part of the site application processor contact the Fieldays office for a copy.Power discount for multiple sitesExhibitors with three or more adjacent sites who choose to have only asingle standard power connection are eligible for a multiple site discountas follows:Number of sites togetherDiscount3 $200 + GST4 $300 + GST5 $400 + GST6 $500 + GST7 $600 + GST8 $700 + GSTSecurity Recommendations1. During Fieldays event hours ensure you have at least one staff22| 201244th New Zealand National Agricultural FieldaysMystery Creek | Hamilton | New Zealand | 13th - 16th June 2012High res logo to comestrategic partners
Page 1 and 2: 13-16 June2012PROSPECTUS44 TH NEW Z
Page 3 and 4: contentswelcome to Fieldays 2012Con
Page 5 and 6: site application processmade easyHo
Page 8 and 9: agricultural sitesfieldays innovati
Page 10 and 11: agricultural sitesinternational exh
Page 12 and 13: frequently asked questionsWhat are
Page 14 and 15: J RoadBridgePUMPHOUSEOutdoor agricu
Page 16 and 17: ural living areaoutdoorWhy exhibit
Page 18 and 19: ural living arealifestyle marqueeWh
Page 20 and 21: ural living arearimu marquee & the
Page 24 and 25: important informationmember prevent
Page 26 and 27: important informationexhibiting con

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