Design Team for Facade Remedials Pre-Qualification Questionnaire

University of StirlingConsultancy Services for the Design Team for Façade Remedials,Overcladding and Glazing, at the Cottrell BuildingPre-Qualification Questionnaire2004/S 73-062091University of Stirling proposes to appoint a design team, with Architect as lead design consultant, toprovide Architectural, Quantity Surveying, Structural Engineering and Planning Supervisor services.Project ParticularsThe project involves the removal of existing concrete cladding panels and associated concrete nibsupports, together with the existing glazing. The above would be replaced with a new insulatedovercladding and roof fascia system, and new double glazed windows. A feasibility appraisal hasbeen commissioned by the University which outlines the considered options and associated costs, andsubsequently recommends the preferred option. Representatives of University of Stirling, Estates andCampus Services now seek to appoint a design team to develop their proposals through designdevelopment, detail design, procurement and construction of this project, which has an estimatedconstruction value of £5.16 million.Gleeds Management Services has recently been appointed by the University as Project Manager, andaccordingly will take the role of lead consultant for this project.The approximate gross area of the cladding is 5,500m 2 .University of Stirling – Design Team Pre-Qualification Questionnaire (April 2004)

Instructions to Applicants1. Applicants must answer all the questions, in writing, in the space provided, with crossreferenceof any additional documentation provided, to the question being answered. Eachpage of any additional documentation should clearly state your company name or logo andreference to this project.2. You are to include details of each company/individual of your consortium team who will beinvolved in the project.3. You are required to submit 3 (three) bound copies of your submission in A4 format – pleasenote these will not be returnable to the applicant.4. Submissions are to be returned in a sealed envelope marked ‘Private and Confidential’ and‘Pre Qualification Questionnaire (Design Services) for University of Stirling – CottrellBuilding’ by 12 noon on 10 May 2004 to:Mr A A DuncanHead of Building Maintenance & ProjectsUniversity of StirlingStirlingFK9 4LAThe envelope should not contain any company logo or marking i.e. franking machine stampetc. Please do not send your PQQ response by email, fax or by any other method than thatspecified above.5. PQQ responses will not be opened until after the closing date. Omission of any of theapplicable information requested constitutes grounds for rejection of that response withoutfurther consideration.6. Any requests for clarification of any questions must be made in writing marked ‘Private andConfidential’ and ‘Clarification on Pre Qualification Questionnaire (Design Services) forUniversity of Stirling – Cottrell Building’ addressed to:Mr D AlexanderGleeds Management Services Limited4 th Floor93 West George StreetGlasgow G2 1PBFax: 0141 204 6101Email: david.alexander@gleeds.co.uk7. Costs associated with the preparation and issue of the completed pre-qualificationquestionnaire are to be met by the applicant.8. The anticipated date for dispatching invitations to tender to selected candidates is 12 May2004. All applicants that submit the Questionnaire will be informed by letter as to theoutcome of their submission when the invitations to tender are issued.University of Stirling – Design Team Pre-Qualification Questionnaire (April 2004)

1. Information about the Practice/ConsortiumA ArchitectA1 Company Name:A2 Address: Registered office: (if different):A3A4Telephone:Fax:Email:Web site Address:Date of Establishment:Are you a sole trader, partnership or limited company or other (please specify)A5A6Senior Partner/Director:Number of Partners/Directors:Number of Technical staff:Number of Administrative staff:Name and professional qualification of person to be in charge of this project:(Please provide a full CV in appendix I).A7Names and professional qualifications of principal team members of this project:(Please provide all CV’s in appendix I).A8Are you currently developing any potential mergers, joint partnerships etc? If yes pleaseprovide detailsA9Please provide details of any sub contractor/consultant that you propose to employ.University of Stirling – Design Team Pre-Qualification Questionnaire (April 2004)

A10Please state below the names of any professional, technical or trade associations of whichyour firm is a member.A11Provide details of the tools, software and technical equipment that you propose to utilise onthis project, confirming their compatibility with other consortium member’s systems.A12Please provide the following details with reference to your professional indemnity insuranceName of Insuring Company:Date for renewal of cover:Limit of indemnity:Excess provision:Do you have any impending or outstanding claims or proceedings against you? If yes pleaseprovide details.Please give details of any payments made by the applicant, or their insurer, in the last 3 yearsin respect of claims in negligence against the applicant.A13Confirm name of person responsible for financial matters:What is the name and address of your banker (Enclose a letter on your headed paperauthorising University of Stirling to seek references and information about your firm’sfinancial status).Please enclose copies of audited accounts for the last three years, to include:• Balance sheet• Profit and loss account• Notes on the accounts• Directors report/Auditors reportUniversity of Stirling – Design Team Pre-Qualification Questionnaire (April 2004)

A13Cont’dPlease state turnover and profit and loss values to the last three years1999/002000/012001/02What is your anticipated fee turnover for the current financial year:What is your current commissioned fee turnover for the next 12 months:Please state your VAT registration number:A14Do any of the circumstances as set out in Public Procurement: The Public Services ContractsRegulations 1993 (SI1993 No: 3228) Part IV, Regulation 14 apply to your company? If yesprovide details.University of Stirling – Design Team Pre-Qualification Questionnaire (April 2004)

Where appropriate your response should be supported by relevant documentation. All supportingdocuments should be clearly labelled with cross-reference to the question to which it relates.The completed response should be submitted in accordance with the Instructions to Applicants.WHEN YOU HAVE COMPLETED THE QUESTIONNAIRE EACH MEMBER OF THECONSORTIUM TEAM SHOULD READ AND SIGN THE SECTION BELOWI/we certify that the information supplied is accurate to the best of my/our knowledge and thatI/we understand that providing false information could result in my/our exclusion from thetender shortlist.Completed by:Signature:Date:Name:Position held within the company:[Print Name]University of Stirling – Design Team Pre-Qualification Questionnaire (April 2004)

1. Information about the Practice/ConsortiumB Structural EngineerB1 Company Name:B2 Address: Registered office: (if different):B3B4Telephone:Fax:Email:Web site Address:Date of Establishment:Are you a sole trader, partnership or limited company or other (please specify)B5B6Senior Partner/Director:Number of Partners/Directors:Number of Technical staff:Number of Administrative staff:Name and professional qualification of person to be in charge of this project:(Please provide a full CV in appendix I).B7Names and professional qualifications of principal team members of this project:(Please provide all CV’s in appendix I).B8Are you currently developing any potential mergers, joint partnerships etc? If yes pleaseprovide detailsB9Please provide details of any sub contractor/consultant that you propose to employ.University of Stirling – Design Team Pre-Qualification Questionnaire (April 2004)

B10Please state below the names of any professional, technical or trade associations of whichyour firm is a member.B11Provide details of the tools, software and technical equipment that you propose to utilise onthis project, confirming their compatibility with other consortium member’s systems.B12Please provide the following details with reference to your professional indemnity insuranceName of Insuring Company:Date for renewal of cover:Limit of indemnity:Excess provision:Do you have any impending or outstanding claims or proceedings against you? If yes pleaseprovide details.Please give details of any payments made by the applicant, or their insurer, in the last 3 yearsin respect of claims in negligence against the applicant.B13Confirm name of person responsible for financial matters:What is the name and address of your banker (Enclose a letter on your headed paperauthorising University of Stirling to seek references and information about your firm’sfinancial status).Please enclose copies of audited accounts for the last three years, to include:• Balance sheet• Profit and loss account• Notes on the accounts• Directors report/Auditors reportUniversity of Stirling – Design Team Pre-Qualification Questionnaire (April 2004)

B13Cont’dPlease state turnover and profit and loss values to the last three years1999/002000/012001/02What is your anticipated fee turnover for the current financial year:What is your current commissioned fee turnover for the next 12 months:Please state your VAT registration number:B14Do any of the circumstances as set out in Public Procurement: The Public Services ContractsRegulations 1993 (SI1993 No: 3228) Part IV, Regulation 14 apply to your company? If yesprovide details.University of Stirling – Design Team Pre-Qualification Questionnaire (April 2004)

Where appropriate your response should be supported by relevant documentation. All supportingdocuments should be clearly labelled with cross-reference to the question to which it relates.The completed response should be submitted in accordance with the Instructions to Applicants.WHEN YOU HAVE COMPLETED THE QUESTIONNAIRE EACH MEMBER OF THECONSORTIUM TEAM SHOULD READ AND SIGN THE SECTION BELOWI/we certify that the information supplied is accurate to the best of my/our knowledge and thatI/we understand that providing false information could result in my/our exclusion from thetender shortlist.Completed by:Signature:Date:Name:Position held within the company:[Print Name]University of Stirling – Design Team Pre-Qualification Questionnaire (April 2004)

1. Information about the Practice/ConsortiumE Quantity SurveyorE1 Company Name:E2 Address: Registered office: (if different):E3E4Telephone:Fax:Email:Web site Address:Date of Establishment:Are you a sole trader, partnership or limited company or other (please specify)E5E6Senior Partner/Director:Number of Partners/Directors:Number of Technical staff:Number of Administrative staff:Name and professional qualification of person to be in charge of this project:(Please provide a full CV in appendix I).E7Names and professional qualifications of principal team members of this project:(Please provide all CV’s in appendix I).E8Are you currently developing any potential mergers, joint partnerships etc? If yes pleaseprovide detailsE9Please provide details of any sub contractor/consultant that you propose to employ.University of Stirling – Design Team Pre-Qualification Questionnaire (April 2004)

E10Please state below the names of any professional, technical or trade associations of whichyour firm is a member.E11Provide details of the tools, software and technical equipment that you propose to utilise onthis project, confirming their compatibility with other consortium member’s systems.E12Please provide the following details with reference to your professional indemnity insuranceName of Insuring Company:Date for renewal of cover:Limit of indemnity:Excess provision:Do you have any impending or outstanding claims or proceedings against you? If yes pleaseprovide details.Please give details of any payments made by the applicant, or their insurer, in the last 3 yearsin respect of claims in negligence against the applicant.E13Confirm name of person responsible for financial matters:What is the name and address of your banker (Enclose a letter on your headed paperauthorising University of Stirling to seek references and information about your firm’sfinancial status).Please enclose copies of audited accounts for the last three years, to include:• Balance sheet• Profit and loss account• Notes on the accounts• Directors report/Auditors reportUniversity of Stirling – Design Team Pre-Qualification Questionnaire (April 2004)

E13Cont’dPlease state turnover and profit and loss values to the last three years1999/002000/012001/02What is your anticipated fee turnover for the current financial year:What is your current commissioned fee turnover for the next 12 months:Please state your VAT registration number:E14Do any of the circumstances as set out in Public Procurement: The Public Services ContractsRegulations 1993 (SI1993 No: 3228) Part IV, Regulation 14 apply to your company? If yesprovide details.University of Stirling – Design Team Pre-Qualification Questionnaire (April 2004)

Where appropriate your response should be supported by relevant documentation. All supportingdocuments should be clearly labelled with cross-reference to the question to which it relates.The completed response should be submitted in accordance with the Instructions to Applicants.WHEN YOU HAVE COMPLETED THE QUESTIONNAIRE EACH MEMBER OF THECONSORTIUM TEAM SHOULD READ AND SIGN THE SECTION BELOWI/we certify that the information supplied is accurate to the best of my/our knowledge and thatI/we understand that providing false information could result in my/our exclusion from thetender shortlist.Completed by:Signature:Date:Name:Position held within the company:[Print Name]University of Stirling – Design Team Pre-Qualification Questionnaire (April 2004)

1. Information about the Practice/ConsortiumF Planning SupervisorF1 Company Name:F2 Address: Registered office: (if different):F3F4Telephone:Fax:Email:Web site Address:Date of Establishment:Are you a sole trader, partnership or limited company or other (please specify)F5F6Senior Partner/Director:Number of Partners/Directors:Number of Technical staff:Number of Administrative staff:Name and professional qualification of person to be in charge of this project:(Please provide a full CV in appendix I).F7Names and professional qualifications of principal team members of this project:(Please provide all CV’s in appendix I).F8Are you currently developing any potential mergers, joint partnerships etc? If yes pleaseprovide detailsF9Please provide details of any sub contractor/consultant that you propose to employ.University of Stirling – Design Team Pre-Qualification Questionnaire (April 2004)

F10Please state below the names of any professional, technical or trade associations of whichyour firm is a member.F11Provide details of the tools, software and technical equipment that you propose to utilise onthis project, confirming their compatibility with other consortium member’s systems.F12Please provide the following details with reference to your professional indemnity insuranceName of Insuring Company:Date for renewal of cover:Limit of indemnity:Excess provision:Do you have any impending or outstanding claims or proceedings against you? If yes pleaseprovide details.Please give details of any payments made by the applicant, or their insurer, in the last 3 yearsin respect of claims in negligence against the applicant.F13Confirm name of person responsible for financial matters:What is the name and address of your banker (Enclose a letter on your headed paperauthorising University of Stirling to seek references and information about your firm’sfinancial status).Please enclose copies of audited accounts for the last three years, to include:• Balance sheet• Profit and loss account• Notes on the accounts• Directors report/Auditors reportUniversity of Stirling – Design Team Pre-Qualification Questionnaire (April 2004)

F13Cont’dPlease state turnover and profit and loss values to the last three years1999/002000/012001/02What is your anticipated fee turnover for the current financial year:What is your current commissioned fee turnover for the next 12 months:Please state your VAT registration number:F14Do any of the circumstances as set out in Public Procurement: The Public Services ContractsRegulations 1993 (SI1993 No: 3228) Part IV, Regulation 14 apply to your company? If yesprovide details.University of Stirling – Design Team Pre-Qualification Questionnaire (April 2004)

Where appropriate your response should be supported by relevant documentation. All supportingdocuments should be clearly labelled with cross-reference to the question to which it relates.The completed response should be submitted in accordance with the Instructions to Applicants.WHEN YOU HAVE COMPLETED THE QUESTIONNAIRE EACH MEMBER OF THECONSORTIUM TEAM SHOULD READ AND SIGN THE SECTION BELOWI/we certify that the information supplied is accurate to the best of my/our knowledge and thatI/we understand that providing false information could result in my/our exclusion from thetender shortlist.Completed by:Signature:Date:Name:Position held within the company:[Print Name]University of Stirling – Design Team Pre-Qualification Questionnaire (April 2004)

1. Information about the Practice/ConsortiumG Other design team members deemed requiredG1 Company Name:G2 Address: Registered office: (if different):G3G4Telephone:Fax:Email:Web site Address:Date of Establishment:Are you a sole trader, partnership or limited company or other (please specify)G5G6Senior Partner/Director:Number of Partners/Directors:Number of Technical staff:Number of Administrative staff:Name and professional qualification of person to be in charge of this project:(Please provide a full CV in appendix I).G7Names and professional qualifications of principal team members of this project:(Please provide all CV’s in appendix I).G8Are you currently developing any potential mergers, joint partnerships etc? If yes pleaseprovide detailsG9Please provide details of any sub contractor/consultant that you propose to employ.University of Stirling – Design Team Pre-Qualification Questionnaire (April 2004)

G10Please state below the names of any professional, technical or trade associations of whichyour firm is a member.G11Provide details of the tools, software and technical equipment that you propose to utilise onthis project, confirming their compatibility with other consortium member’s systems.G12Please provide the following details with reference to your professional indemnity insuranceName of Insuring Company:Date for renewal of cover:Limit of indemnity:Excess provision:Do you have any impending or outstanding claims or proceedings against you? If yes pleaseprovide details.Please give details of any payments made by the applicant, or their insurer, in the last 3 yearsin respect of claims in negligence against the applicant.G13Confirm name of person responsible for financial matters:What is the name and address of your banker (Enclose a letter on your headed paperauthorising University of Stirling to seek references and information about your firm’sfinancial status).Please enclose copies of audited accounts for the last three years, to include:• Balance sheet• Profit and loss account• Notes on the accounts• Directors report/Auditors reportUniversity of Stirling – Design Team Pre-Qualification Questionnaire (April 2004)

G13Cont’dPlease state turnover and profit and loss values to the last three years1999/002000/012001/02What is your anticipated fee turnover for the current financial year:What is your current commissioned fee turnover for the next 12 months:Please state your VAT registration number:G14Do any of the circumstances as set out in Public Procurement: The Public Services ContractsRegulations 1993 (SI1993 No: 3228) Part IV, Regulation 14 apply to your company? If yesprovide details.University of Stirling – Design Team Pre-Qualification Questionnaire (April 2004)

Where appropriate your response should be supported by relevant documentation. All supportingdocuments should be clearly labelled with cross-reference to the question to which it relates.The completed response should be submitted in accordance with the Instructions to Applicants.WHEN YOU HAVE COMPLETED THE QUESTIONNAIRE EACH MEMBER OF THECONSORTIUM TEAM SHOULD READ AND SIGN THE SECTION BELOWI/we certify that the information supplied is accurate to the best of my/our knowledge and thatI/we understand that providing false information could result in my/our exclusion from thetender shortlist.Completed by:Signature:Date:Name:Position held within the company:[Print Name]University of Stirling – Design Team Pre-Qualification Questionnaire (April 2004)

2. Previous Experience(This section is to be completed by all Practices/Members of Consortia)ADoes the applicant have experience working on projects of a similar nature, i.e.overcladding/re-glazing works to office buildings?YesNoBDoes the applicant have experience working on projects within the Education sector?YesNoCDEIn Appendix II list four contracts of work related to the provision of referred to withinQuestion 2B above, which have been won in the last three years.In Appendix III provide details (on no more than 1 sheet of A4) of projects listed in Question2A above, confirming the client, project value, extent of service, the design team partners,issues of note that arose and how they were dealt with to maintain the project objectives. (Itis expected that these projects will have been managed by your nominations listed inQuestion 1 1/6 and 1/7.)Please provide contact name, title, address and telephone number of three nominatedreferees whom should ideally be linked with the projects listed in Question 2C.University of Stirling – Design Team Pre-Qualification Questionnaire (April 2004)

3. Quality Control(This section is to be completed by all Practices/Members of Consortia)APlease provide details of any quality assurance accreditation your firm holds e.g. BSENISO9001 or equivalent standard, please supply copies of any certificate in Appendix IV. Ifno accreditation held, detail your quality assurance policy.Please provide an organisation chart for the particular office or business unit of yourcompany which would undertake this project.BWhat procedures do you have in place to ensure compliance with the Construction (Designand Management) Regulations 1994 – design risk issues etc?Please provide details of your Company’s Health & Safety Policy.University of Stirling – Design Team Pre-Qualification Questionnaire (April 2004)

4. CommentsPlease insert any general comment you wish to make (maximum 1000 words). Continue onseparate sheet if necessary.E.g. Current projects being undertaken, how you would provide innovation and value to theproject, etc.University of Stirling – Design Team Pre-Qualification Questionnaire (April 2004)

Appendix I – Curricula VitaeUniversity of Stirling – Design Team Pre-Qualification Questionnaire (April 2004)

Appendix II – Previous Cladding/Glazing ExperienceUniversity of Stirling – Design Team Pre-Qualification Questionnaire (April 2004)

Appendix III – Previous Education ExperienceUniversity of Stirling – Design Team Pre-Qualification Questionnaire (April 2004)

Appendix IV – Quality Assurance CertificationUniversity of Stirling – Design Team Pre-Qualification Questionnaire (April 2004)