Tender notice - Indo-Tibetan Border Police

Office of t he Commandant Water WirIndo Tibetan Border Police Force,MHA/Govt Of IndiaC/O 99 APOTender r •.n_uuuuu_r- r No ,.^,003/sunn ly of Printer cartridges:' "FayIDiar sir,F( r and on behalf of the president of India, I invite you to limited tender under two bid systems (Technical and commercialB s) for `Supply of Printer Cartridges for Computer, Water Wing, ITBP Lekhabali as per details given in the schedule tot tender. Tenders must be sent under a strong cover, security fastened, sealed with a distinctive device and conspicuouslyirked " Tender for supply of Printer Cartridges for Computer , Water Win , ITB Police".1t.may also bee ured that tender documents and schedule attached to tender documents duly filled are sealed in two separate envelopesa d put together in one envelope by the tenderer to enable the board to evaluate the tender documents i.e. Technical bida d price bid separately. Date of opening of Tender 17.10.2013 These must be addressed to The Commandant Watering, ITBPF, CO- 99APO, Dist- West Siang (Arunachal Pradesh) C/o. 99 APO by this designation and not to any officercover can be dropped in the "Tender Box" kept in the office of the Commandant, Waterb name. The tenders in sealed1 ing, ITBP Camp, CO- 99APO, Distt- West Siang (Arunachal Pradesh). However when a tender is sent by post, thec ver must be enclosed in a second strong cover. The outer cover will be addressed to "The Commandant Water Wing,I PF, CO- 99APO, Dist- West Siang (Arunachal Pradesh)" and will not bear any indication of the contents. The sameill be opened in the office of the Commandant, Water Wing, ITBP Camp, Lekhabali, Dist.-West Siang (Arunachaladesh) at 1600 hrs on 17.1.0.2013 by a board of officers in front of Tenderers or their authorized representatives who maypresent.You must send with the tender, the amount of Bid Security (Earnest money) shown at the head of the schedule sealedong with the technical bid. The Bid Security (Earnest money) with validity of 45 days w.e.f. the date of opening ofender must be drawn/pledged in favour of Commandant Water Wing, ITBP. This Bid Security (Earnest money)must bei one of the following forms:-(i) Demand draft from scheduled banks i.e. SBI Lekhabali(Arunachal Pradesh).(ii) Deposit at call receipt of a Scheduled Bank (including the State Bank of India and its subsidiaries approved undere Bank Guarantee Scheme).The condition of the contract which will govern by any contract made are contained in pamphlet no DGS&D-68milled conditions of contract governing contracts, placed by the central purchase organization of the government of Indias amended up to 31.12.91 and those contained in pamphlet no.DGS&D-229 containing the various instructions tonderness quoting against the tender enquiry issued by the DGS&D read with the amendments enclosed with the tendernquiry. Any special conditions attached to this invitation to tender will also form part of the conditions.If you are in a position to quote for service in accordance with the requirements, terms& conditions stated in thettached schedule to tender, all document attached herewith should be duly filled in signed and returned to this office youin Para -ust also furnish with your tender all information called for as indicated in pamphlet No.DGS&D-229 mentionedabove. An attached list of questionnaire which should also be answered and returned with the tender, failing which yourender will be liable to be ignored, and not considered.Tender should be submitted in duplicate, this tender in not transferable.Purchaser reserves the right to increase the quantity and also to cancel /reject any or all the tenders withoutsigning any reason whatsoever.COMMANDANT, WATER WING, ITBP SIGNATURE OF TENDERER/(S)WITH R/STAMP OF FIRM

Pa g e2 of 310. With reference to the CVC (CTEs organization ) Govt of India, office order No.41/06/2004 Dated08/06/2004, following officers are hereby designated to receive the tender bid documents in caseswhere tenders are bulky and required to be received by hand . Name of these designated officers arealso being displayed at main reception of Commandant Water Wing, ITBP for the convenience oftender:-(ii) Sh. Pritam Singh, Commandant Water Wing, Lekhabali (A.P.)C/o 99 APOii) Sh. Bhanwar Singh, Asstt. Commandant, Water Wing, Lekhabali (A.P)C/o 99APOThe tender may be submitted by registered post/courier/speed post properly addressed to theCommandant , Water Wing. Lekhabali (A.P.) C/o 99APO and can also be dropped into the tender box placed atCommandant, Water Wing. Lekhabali (A.P.) C/o 99APO on or before the due date & time. The tender received afterstipulated date and time will not be accepted in any circumstances. The firm should submit the tender with propersealed envelope duly endorsing full address of the firm, tender notice number, date of the tender The tender form canalso be downloaded from the ITBP Website.www.itbp.gov.in.The "Supply of Printer cartridges for computerto Water Wine Lekhabali (A.P.) C/o 99APOOUESTIONNAJREFIRMS/TENDERS SHOULD FURNISH SPECIFICATIONS TOALLTHEOUESTIONSGIVENBELOWAS MAYBE APPLICABLE IN THEIR CASE MAY PLEASE NOTE THAT IF THE ANSWERS SO FURNISHED ARENOT CLEAR AND/OR ARE EVASIVE. THE FIRMS ARE LIABLE TO BE IGNORED/REJECTED1 Name of the Firm/Tenderer/Limited Company2 Address of registered/head office(with Telephoneand Fax Nos) with documentary proof.3 Address of workplace(with Telephone and FaxNos.)With documentary proof.4 Details of branch/regional office if any (withTelephone and Fax Nos.)5 Year of starting the business and turnover duringthe last three years.6 Please enclose list indicating the name of theOrganization with whom you have executedsupplies of any items.---------7 What is your Permanent Income Tax A/CNumber and attach your latest/current ITCC: or photo copyduly attested.8 What is your Permanent Sales Tax/VAT Numberand attach Regn. Certificate or photocopy duly attested.9 Please indicate name and full address of yourBanker.COMMANDANT, WATER WING, ITBP SIGNATURE OF TENDERER/(S)WITH R/STAMP OF FIRM

Page of32b)(c)d)Enclose proof of financial stability (SolvencyCertificate) from their Bankers up to theapproximate value of the contracted quantities. The solvencycertificate must be not less than Rs 2,00,000 /-(Rupees TwoLac only) and issued recently.Bank Account Number and name of individual/Partner/firm and full address of Bank (should be same asmentioned at 9 above) where payments pertaining to suppliesmade to ITBPF are to be remitted by Govt. Cheque/ D.DEnclose valid registration documents issued byState Govt/ Company Registration. Office ofCentral Govt. for eligibility as supply of Printer Cartridges forComputer items to Water Wing, ITB PoliceBusiness name and constitution of the Firm is theFirm registered underIndian Companies Act 1956Indian Partnership Act, 1932 (Please also givename of partners)Any act;if not, who are the owners (Please givefull name and address):State whether business dealing with you have beenbarred by TTBP/ Army/AR at anytime in the pastPlease confirm that you have read allInstructions carefully and have complied with themaccordingly.Pl se confir m that you have submitted that RidSecurity(Earnest money) as perPara-I (P-I ofTender documents)..B.:-To as certain authenticity of requisite documents,Tenderer should bring originalDocuments to proof it at the time of opening of tender.theof e:- For complete details pse visit ITBP Web site: (www.itbR gov.inlYours faithfullyoty to:(Pri tam gh)Commandant, Water ing, ITB PoliceFor and on behalf of esident of India4. Inspector General (Eastern Frontier) ,ITB Police5. Dy Inspector General (Itanagar) ITB Police.6. I.T. Cell, NE Ftr.ITB Police Force Shilong along with a copy of the above tender enquiry for publication of samein ITBP web site PleasePritam SiCommands t, Water ng, ITB PoliceFor and on behalf of sident of India

ft/ Dy. Flo.Page I of 5j r_±^SCHEDULE TO TENDE3z rte/'ifrdrllOffice ofthe Commandant t-•--- - ` ^l/DIG 'R osl /W a er mg t W' I --tr'_ =IlDI; +Indo Tibetan Border Police Force,MHA/Govt. Of IndiaC/o 99 APOPrice per tender set:- Rs. 100/- (One hundred only )Bid security (Earnest Money): Rs.10,000/- (Rupees Ten Thousand only) in the form ofdemand draft.Tender Enq uiry No-003/ SUPPLY OF PRINTER CORTRIDGES FOR COMPUTERSTO WATER WING/---- -- Dtd- - . )!3TENDER SET IS NOT TRANSFERABLETIME AND DATE OF RECEIPT OF TENDER AT : 1200hrs on 17.10.2013TIME AND DATE OF OPENING OF TENDER AT: 1600 hrs on 17.10.2013*In case the date of opening is declared as closed holiday for Govt. office then tender will beopened on following working day at the same time.THE TENDER SHALL REMAIN OPEN FOR CONSIDERATION/ACCEPTANCE TILL:180 Days from the date of opening.Description & Specification of Stores Required:-S1.No. Description Of Stores, Qty F.O.R DescriptionSpecificationIf CfiI . As per Appendix -"A" Commandant Water Wing, ITB Police ForceC/o 99 APOLekhabali (AP)Note:- Tenderers are requested to quote their rates on for Destination, free delivery atconsignee end by road at own risk on risk and cost on freight pre paid basis. Tender receivedon FOR station of dispatch basis will not be considered & ignored summarily.In case date of opening is declared as closed holiday for Govt. offices the tender will beo ened on the following working day at the same time.ALL TENDER DOCUMENTS ATTACHED WITH THIS INVITATION TO TENDER ARES CROSANCT FOR CONSIDERING ANY OFFER AS COMPLETE OFFER IT IS THERFOREI PORTANT THAT ALL TENDER DOCUMENTS DUTY COMPLETED AND SIGNED ONCH PAGE ARE RETURNED WITH YOUR OFFER.-O g, +,[3C ANT, WATER WINGSIGNATURE OF TENDERER/(S)COMMANANTWITH R/STAMP OF FIRMtltpr*rl I .T.B. Poke

Page 2 of 5E est Money:- Rs.10,000=00 (Rupees Ten Thousand only ) can be deposited in any one of thef lowing alternative forms:-a) An open Bank Demand Draft/ Fixed Deposit Receipt/ Banker's Cheques drawn in favour ofCommandant, Water Wing. ITB Police C/o 99 APO Lekhabali (A.P.) The draft should be payable atSt to Bank of India, Lekhabali, Branch Bank code-6012b) An irrecoverable bank guarantee of any Nationalized/Scheduled Bank of reputed Commercialb k of the Tenderers country (in case of imported stores) in the format attached.Sealed tenders are invited from reputed firms for and on behalf of the president of India infavour of the Commandant, Water Wing, ITB Police C/o 99 APO Lekhabali (A.P.) for supply ofPr ter Cartridges for Computer to Water Wing, ITBP" ( Ref. of terms and condition ).TERMS AND CONDITIONS(TENDERERS MUST READ THE INSTRUCTIONS CAREFULLY BEFROE SUBMITING OFFER)1. The stores will be supplied at suppliers risk at consignee's premises i.e. The Commandant WaterWing, ITB Police C/O 99 APO Lekhabali (A.P.) cost of freight should be included in cost of item.The Tenderer has to declare that store supplied to the purchaser under this contract shall be of the bestquality, workmanship and new in all respects and shall be strictly in accordance with the minimumspecifications and particulars contained /mentioned in the tender form if the said stores are found notto confirms to the description and quality of aforesaid or not giving satisfactory performance or havedeteriorated. The decision of the purchaser in that behalf shall be final and binding on the firms andpurchaser should be entitled to call upon the tenderer to rectify or replace the stores within specifiedtime the purchaser shall be entitled to recover the cost with all expenses from the tenderer for suchdefective /inferior stores and same will be returned to the firm concerned on freight to pay at their ownrisk and cost.The store supplied against the order shall be deemed to bear warranty of the contractor against alldefects in material, workmanship, finish and performance for a period of twelve months from the dateof receipts of the stores at the consignee depot. If during this period the stores supplied are found bythe consignee to be defective, then the purchase shall be entitled to call upon the contractor to rectifyand or replaced the defective stores immediately and within such period as may be fixed by thepurchaser/inspection authority for purpose.(i i) The store so replaced/rectified shall be deemed to bear warranty period as mentioned above from thedate of replacement/rectification of any part of portion of the stores are consumed. The contractor willalso be liable to compensate the purchaser in the form of price reduction for the stores so consumed.Such price reduction being decided by the purchase office inspection authority.(i) Purchaser will not pay separately for transit insurance and the supplier will be responsible till theentire stores contracted for arrival in good condition at the destination. The consignee as soon aspossible as but not late than 30 days of the date of arrival of the stores at destination notify to thecontractor any loss or damages to the stores that may have occurred during the transit.COMMANDANT, WATER WING SIGNATURE OF TENDERER/(S)o^ 1 WITH R/STAMP OF FIRMCOMMAND TClInfgfi'IL1 I..q. wlWaterwing I.T.B. Police

Pa 3 of 5The rates shall be quoted on form price basis and including all delivery charges/sale tax etc. valid up to31.03.2014. Free delivery at consignees premises i.e. the commandant Water Wing. ITB Police Force,Lekhabali (A. P.) C/O 99 APO.AT/LC/CST/GST No. of the firms should be clearly shown/quoted in the quotation.The tenderers or a representative of the firms shall be allowed to remain present at the time of openingof tenders on 17.10.2013 at 1600 hrs.E.M.D. amounting Rs 10,000=00 (Rupees Ten thousand only) must be deposited in form of DD or BCpayable at SBI Lekhabali (A.P.) Code 6012 in favour of the Commandant Water Wing. ITB PoliceC/o 99 APO Lekhabali (A.P.) failing which Tender will be rejected.EMD of unsuccessful Tenderers shall be returned by purchaser as early as possible. However, nointerest shall be paid by the purchaser on the EMD deposited by the Tenderers.2. The Tenders may be submitted by registered post/courier/speed post. Tender received after 1200. hrs on17.10.2013 will not be entertained under any circumstances.3. The Tenders whose rates and samples are approved will have to deposit 10% of the cost of stores assecurity money. On receipt of the security money, the EMD will be returned.4. If the tenderers (s) fail to deposit the security money within 15 days of acceptance of his tender theEMD will be forfeited.5. If the tenderers (s) failed to supply the stores within stipulated period (unless extended), the securitymoney will be forfeited no extension in D.P shall be entertained without L.D. which shall be charged@2% of the value of delayed supplies per month.16. The tender received after expiry of specified date time will not accept.17. The firm should submit the tender with proper sealed envelope duty endorsing full address of the firm.Tender notice number date of the tender due date time should be written in bold letters on top of theenvelope.vi) Sealed envelope cover should be super scribed as `Tender for Supply Printer Cartridges forComputer to Warter Wing, ITBP" due to be opened on date on 17.10.2013vii) Tender documents duly completed and signed BUT WITHOUT INDICATING THERATES QUOTED may result into rejection of offer/tender.viii) Details of earnest money deposited if applicable.ix) Copy of DGS&D/NSIC registration certificate, true copy of PAN Number as asked for inthe tender enquiry.x) Terms of dispatch, delivery period or other details if any.vi) Performance statement of last three years.vii) Photocopy of latest valid sales taxes clearance certificate not more than one yearold i.e.2012-13viii) Preference if any, will be given to the firms who have past experience in supplyingsimilar store Any supply order from Govt.under taking etc. received by the firm inthe past may be attached.ix) Any other relevant document which the firm wishes to submit.x) Item wise price for the items mentioned in the Appendix-Axi) Details of rates taxes, duties and discounts if any offered by the bidders.xii) Rates must be written in figures as well as in words.4OMMANDQ NT, WATER WING SIGNATURE OF TENDERER/(S)OLl,4. 13WITH R/STAMP OF FIRM^lt^^ ^I.fi i .t^.3.Waterwing I.T.B. Police

Page 4 of 5xiii) There should not be any cutting /overwriting if there is then the same be attested by thebidder.8. The tenderers attention is invited to clause 1 (A) of form DOS &D-231 "instructions totenderers" whereby they are required to furnish by to clause compliance of specification bringingout clearly deviation from specification if the any, firms are advised to submit the compliancee Following format ainng with technical bids failing which their offer will bestate..WMIIe ridLL nt in All the avaav ... e,treated as incomplete and are liable to be ignored.ormat of compliance statementPara of T/Especification•.v•••+.. ^•^--a ^-- ---- - -- - .-Specification ofoffered itemCompliance to T/Especification whetheryes or noIn case on non-compliancedeviation from T/Especification to be indicatedin unambiguous terms1 2 (3) (4)Performance security:- As per clause-7 of general condition of contract of DGS&D manualthe successful tenderers are required to deposit performance security of the total basic pricevalue of the contract@10% (10%) within 30 days from the date of the date of issue ofcontract the performance security valid up to a period of warranty /guarantee for a period of12/15 months after receipt of store at consignee depot in good condition.0. Liquidated damages :- in case firm does not complete the supply with delivery periodliquidated damages will be charged @ 2% of the total cost items as are 15.7 of DGS&Dmanual and if firm failure to supply the store action will be taken against the firm to black listit and also for forfeiture of its security deposit.31. Excise duty: If, it is intended to ask for excise duty or other or any other charges extra thesame must be specifically stated. In absence of such stipulation it will be presumed that pricesare inclusive for all such charges and no claim for the same will be entertained.32. Terms of Delivery: The tender enquiry is invited on free delivery to consignee basis onlyHence the firm may dispatch stores accordingly to consignee.UDMMANDANT, WATER WING SIGNATURE OF TENDERER/(S)WITH R/STAMP OF FIRMCOMMANDAMzzfvfi'n.fm?Waterwing I.T.B.

Page 5 of 5G33. Terms of payment: payment of store will be processed through FVC bill and is likely to bematerialized within 3 months from the date of receipt of complete stores delivered by the firmat consignee's premises i.e. the Commandant, Water Wing, ITB Police, C/O 99 APOLekhabali (A.P.) Pin. After receipt, stores will be checked by a board of officers and if anyitems is found inferior then the advance sample, stores will be rejected and rejected stores willhave to be taken back by the supplier at his own cost in case of any dispute /doubt the decisionof the Commandant, Water wing, ITBP Lekhabali shall be final and binding on allparties/tenders. The Commandant, Water Wing. ITB Police APO Lekhabali (A.P.) reservesthe right to accept or reject any tender or all tenderers without any reasons.34. Lekhabali (A.P.), reserves-- --the rightThe Commandant Water wing. IT ^ D n r., ,.,...,a. C/ m O0_ 99 PO, - Jto decrease/increase the quantity of store.SIGNATURE OF TENDERER/( S)WITH R/STAMP OF FIRM(Pritaill< .G'1ef3-Aoingh)Commandant ,W Wing, ITB PoliceFor and on behalf President of India

Appendix-"A"SCHEDULEDESCRIPTION & SPECIFICATION OF STORE FOR SUPPLY OFPRINTER CARTRIDGES FOR COMPUTER REQUIRED F R WkT-FR WING. ITB POLICEEKIfABALI (AY)Nomenclature bon Approximate antiry (in Nos) required or entire duration of contract as perfirm demands given by respective consignee , rates inclusive of all taxes andcha . Rate be tendered onl in words for deliv of itemse per nit1 Cartg . ML-1866 SAMSUNG 152 Cartg . HP 88 A Laser jet HP 15Printer3 Cartg . 802 Black for HP HP 084DeskJet PrinterCartg . 802 Colour for HPDeskJet Printer cumHP 085scannerCartg . CP-810 for CANONcompact Photo printerCanon 10(ZYCWMANDANT, WATER WINGSIGNATURE OF TENDERER/(S)WITH R/STAMP OF FIRM