dear friends, - Lionnet South Africa

DISTRICT GOVERNORS NEWSLETTERDISTRICT 410C, SOUTH AFRICAdearfriends,Wow did we have a great Mid YearConference! We had some fantasticspeakers both those of high caliber who hadthe more detailed information and also somethat really tugged at the heart. If you don’tknow why you’re still a Lion you couldn’thave been at Mid Year.The Saturday evening function was just great!The Port Shepstone club who hosted us dida fine job and can rightly be very proud ofthemselves.We discussed things like the PBO situationand I’m please to report that we arebeginning to get our head around this one.Some clubs have still not begun this processthough and must do so now! This is notsomething that clubs can avoid. There arepeople available to assist you in bothregistration and operation, Charles Reecewill assist you to register and Arnold Clarkewill assist you to ensure that you complywith the regulations on an ongoing basis.The benefits of registration are many andvaried and could open up new avenues toenable you to serve the community.I have charged the Area chairmen withformulating and implementing a plan ofaction to start new clubs. These clubs needto be started wherever possible. Particularlywhere we have no Lions Club. But besidesthat we need to start branch clubs and evenspecial interest clubs. Like it or not this isabsolutely necessary for our survival. Whatwe all need to realise is that our own clubcannot provide all the service that isultimately required by the community andthe more people we can get into Lions thebetter it will be for all concerned. Youpersonally benefit as membership grows asyour costs decrease proportionately.Already some clubs are holding membershipdrives and these are proving successful, whynot do something yourself. If you don’t haveany ideas on what you could do, contactyour area membership chairman or theDistrict Membership Chairman or myselfpersonally and we will assist you. Clubs thathave taken up the challenge are “Making ithappen”! Soon we will have another branchclub and possibly even a special interest club.I am confident we will turn our districtsmembership figures around if we just spend alittle effort on it.Once again thanks to all the clubs thatsupported us at Mid YearBest regardsDG. Richard & Sally Ann1DG Newsletter – november 2004 DG Richard Duncan 2004 - 2005WE SERVE

MAKE IT HAPPENFINANCESWHAT IS ACCEPTABLEAND WHAT IS NOT!It is imperative for the welfare of the Club thatproper accounts are kept.WELFARE ACCOUNT OR CHARITY ACCOUNT:This account is made up from money raised from the public. It will beseparated under the regulations of a PBO into a number of sectors.• Related income(income raised directly and related directly for a specific PBA (Activity))• Unrelated income(income not for a specific project but undertaken on an infrequent basis and purelyby volunteers.• Other income.(Which may not exceed 5% of the total income from all sources. Or 15% if there isno income under sections 1) and 2) or up to R25000 /annum)ADMIN ACCOUNT:The Treasurer must create an admin budgetand this should cover all costs such as: :• District and International dues,• Stationary and postage costs,• Club member expenses which they can claim asper the clubs rules of audit.• Conference costs if allowed under the clubs rules ofaudit.• Other admin costs.The income to this account can be provided by:• Club dues• Funds raised of club members orfriends and family of clubmembers• Donations by club members.It is imperative that accurate and complete records of all accounts and separate projects are kept. It isalso important that club members are aware of the costs they can recover from the projects accordingto the clubs rules of audit. This is to ensure that there are no unnecessary costs to the member beinga Lion. Failure to claim these out of pocket expenses is unwise. Should a member decide they do notwant to be reimbursed they can donate these funds to the admin account.Records of the actual PBA should be recorded on an activities report and kept with the monthlyaccounts. Copies of these accounts should be sent to the Cabinet treasurer, Zone Chairman,Cabinet secretary.2DG Newsletter – November 2004 DG Richard Duncan 2004 - 2005WE SERVE

MAKE IT HAPPENMID YEARCONVENTIONMy thanks to Port Shepstone club who hosteda fantastic mid year. A hard act to follow!Thanks to the ladies for their work on theHall…Wow!Thanks to the District Chairmen who organisedthe speakers. We had some greatpresentations.I hope that clubs will be inspired to take a lookat what they can do on the diabetes portfolio orhow they can promote leadership skillsamongst young adults by sponsoring a Leoclub.Lionising: Port Shepstone Lions’ Club presidentPaul Brauteseth (right) chats to 410C districtgovernor Richard Duncan at the Lions’ annualdistrict conference held at Kapenta Bay HotelDG Richard and Sally Ann DuncanIntrepid Reporter: Seen feeding the Lions some usefuladvice is Herald reporter David Rush.Having fun on Saturday at our theme party, The Great Gatsby3DG Newsletter – november 2004 DG Richard Duncan 2004 - 2005WE SERVE

C lassifiedsMAKE IT HAPPENCONGRATULATIONSNEW MEMBERSto Durban South who’s entryfrom Woodlands Primaryschool won the District PeacePoster.to the clubs who inductedmembers in the month ofOctober.Estcourt ClubColleen MurrayRuth ScheepersMary StokkerPatricia LouwVivienne WeidemannSponsorF Mac FarlaneJ ScheepersC StokkerP LouwP WeidemannALL AFRICACONFERENCEAt Kapenta Bay 4-6 February 2005DATES for your DIARYMULTIPLE DISTRICTCONVENTIONin Swakopmund 27-30 April 2005MONTHLY MEMBERSHIPREPORTSIt seems there is some confusion as to who should be shown on your MMR Reports.The only members who should not be counted in your membership figures are:Associate members or members who are still members of another club not yetdropped off that clubs membership.Privileged, Life, Honorary, affiliate and Members at Large must be included inyour totals.If you have possibly been misreporting your figures on your MMR’s pleasecontact the Governor, Cabinet Secretary and District Membership Chairman tocorrect them. These figures are most important as they directly affect yourbilling.4DG Newsletter – November 2004 DG Richard Duncan 2004 - 2005WE SERVE

MAKE IT HAPPENMARKETMARKETYOURSELFYOURSELFI think it was made pretty clear to us at Mid year that clubs must have a designated PRO person.That person should make contact with the different media in their area.Take the editor of the local paper to lunch and introduce yourself.Find out how they need their infoDecide what image your club wants to project and make your own news accordingly. If youare a fun club then create an image in the media of being a fun club. I assure you the mediawill be happy to assist. Just take a leaf out of “Kokstads” book.ROADSIDE SIGNAGEAnd MARKET yourself.If you didn’t send in a photo of your roadside signage we suspect it’s because it needsrenewing! This is the first sign of a Lions club in the area, ensure it’s a good one!Please remember to advise me of all Public relations activities at club level.A Monthly PRO report would be enjoyed and may provide someideas for other clubs to think of.Dee LoveVirginia Lions Club Held a Miss Virginia Pageant.Here are some of Virginia’s most beautiful girls.5DG Newsletter – November 2004 DG Richard Duncan 2004 - 2005WE SERVE

LIONS ENVIRONMENTALPHOTO CONTESTMAKE IT HAPPENLions Clubs International has introduced an exciting new programme called “The LionsEnvironmental Photo Contest”This year’s theme is “Sharing our World”The contest is open to all Lions, Lionesses, and Leos in Lions Clubs in good standing.An original photo that depicts the environment where they live, should be submitted to theirZone Chairperson by January 1 st 2005, in one of the following categories:-Landscape (Urban or natural)Animal LifeSharing our World (This year’s special theme)Plant LifeWeather PhenomenaEach photo should include (in one of the official languages) a title, the negative, and a 25 wordor less description of the photo and why the environment being depicted should be improved,protected or preserved.I have also attached the relative forms and guidelines for you to submit the name of theeventual winner to Oakbrook.DC Dave CowieSHARING OUR WORLD• Lions should submit their original environmental photo, colour or blackand white, and negative to their districts or multiple districts for judging.• See official rules of the contest.• One winning photo from each district or multiple districts will beforwarded to Lions International Headquarters by March 1st 2005.• Photos submitted will be displayed at the Lions InternationalConvention. Convention registrants will be asked to judge the bestphoto in each category and “Best of Show “ photo.• Lions who submitted winning photos that are voted as the winners atthe Lions International Convention will receive an award.Submitting Photos for the Lions Environmental Photo Contest.Contact your district or multiple district representative for information onsending your photo, negative and 25-word description. We suggest you sendyour club photos to the district or multiple district by January 1 st 2005.For more informationEmail: executiveservices@lionsclubs.org or fax: 630 571 1692.6DG Newsletter – November 2004 DG Richard Duncan 2004 - 2005WE SERVE

Date:______________________________MAKE IT HAPPENPlease fill out this form and send it to Lions International headquarters along withyour multiple district entry by March 1 st 2005. Address information is listed below.Multiple District (1) Photo Entry Form.LIONS ENVIRONMENTAL PHOTO CONTESTSharing our world.Name:_____________________________Multiple District (2):________________________________Name of Club:______________________________________________________________________Lion’s Address:_______________________________________________________________________________________________________________________Email:____________________________Category (choose one): Landscape (Urban or Natural) Plant LifeAnimal LifeWeather PhenomenaSharing our World (this year’s special theme)Photo Title:________________________________________________________________________Photo Description (25 words or less) and how the environment is being preserved, protected, or improved:______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________CertificationI hereby certify that the photo and negative being submitted with this entry form is the winning photo from mymultiple district (1).________________________council chairperson(2)_______________________________________Please print nameSubmit the multiple district(1) winning photo by March 1 st 2005 to:Lions Clubs InternationalLions Environmental Photo Contest300 West 22 nd St.Oak Brook, IL 60523-8842USAOr via email (Please set your camera on the highest resolution possible. Photo files in .jpg file format only, not toexceed 5 megabytes) to josten@lionsclubs.orgPlease include the completed entry form information in the email along with your digital photo.Entries with more than one photo will be disqualified.For more information email:executiveservices@lionsclubs.org or fax: 630 571 1692(1) Or single district where no multiple district exists(2) District governor if it is a single district, where no multiple district exists.7DG Newsletter – November 2004 DG Richard Duncan 2004 - 2005WE SERVE

MAKE IT HAPPENOfficial rulesLIONS ENVIRONMENTAL PHOTO CONTESTSharing our worldDescription: An Annual photo contest shall provide a way for Lions to portray, throughan original photo, their pride and commitment to improving, protecting and preservingan aspect of the environment in which they live.Eligibility: The contest is open to all Lions and Lions clubs in good standing.le district (or single district where no multiple district exists) may submit one photo perr than March 1 st in one of the following five categories.Landscapes (Urban of Natural)Animal LifePlant LifeWeather PhenomenaSharing our World (this year’s special theme)Each photo submission should include (in one of the official association languages) a title,the negative and a 25 word or less description of the photo and why the environmentbeing depicted should be improved, protected, or preserved.Photos submitted will be displayed at the Lions International Convention and judged byconvention registrants for the categories indicated and for the “Best of Show”.Multiple districts and single districts may conduct competitions among their respectiveclubs to select their finalist or “Best of Show” photo.At all levels, all entries are to be judged in an objective manner by an impartial group ofjudges. Winners are to be selected on originality, artistic merit, and portrayal ofenvironmental themes.Photo, negative, and description may be submitted to Lions Clubs International by March1 st 2005 via surface mail or email. A completed entry form and negative must accompanyeach entry. The contestant is responsible for ensuring that an email file can be openedelectronically and that the photo is received in good condition.Photographs must be original, unaltered in any way, and have been taken solely for thepurpose of this contest. Photos depicting people will be disqualified. A photo may not besubmitted twice. Lions Clubs International reserves the right to reject photos not meetingcontest criteria.Submitted photos shall become the property of Lions Clubs International. Lions ClubsInternational will be responsible for standardizing the size of the photo for framing andexhibiting. Entrants are responsible for all costs in taking and submitting photos.Contest Award: Winners will receive a suitable award.8DG Newsletter – November 2004 DG Richard Duncan 2004 - 2005WE SERVE

MAKE IT HAPPENEMAIL ADDRESSESIt has become very evident at our Midyear Conference thatcommunications are our weakest point.In an effort to assist please take note of the following email addresses.A COPY OF YOUR MMR’S SHOULD BE MAILED TO THE FOLLOWING EMAILADDRESSESThe DG and Cabinet secretary: crind@dbn.lia.net; sallyann@dbn.stormnet.co.za;wyatthse@interkom.co.zaThe DC Woman’s membership development: lynb@worldonline.co.zaThe Cabinet Treasurer: sjclarke@pan.uzulu.ac.zaThe District Membership Chairman: acorn@venturenet.co.zaYour Zone Chairman:A COPY OF YOUR MONTHLY ACTIVITIES REPORT SHOULD BE MAILED TOTHE FOLLWING EMAIL ADDRESSESThe DG and Cabinet secretary: crind@dbn.lia.net; sallyann@dbn.stormnet.co.za;wyatthse@interkom.co.zaThe Cabinet Treasurer: sjclarke@pan.uzulu.ac.zaYour Zone Chairman:A COPY OF YOUR FINANCIAL REPORTS SHOULD BE MAILED TO THEFOLLOWING EMAIL ADDRESSESThe DG and Cabinet Secretary: crind@dbn.lia.net; sallyann@dbn.stormnet.co.za;wyatthse@interkom.co.zaThe Cabinet Treasurer and PBO Auditor: sjclarke@pan.uzulu.ac.zaYour Zone Chairman:A COPY OF YOUR MINUTES SHOULD BE SENT THE TO THE FOLLOWINGEMAIL ADDRESSESThe DG and Cabinet secretary: crind@dbn.lia.net; sallyann@dbn.stormnet.co.za;wyatthse@interkom.co.zaYour Zone Chairman:A copy of your minutes could be forwarded to all District Chairmen howeverpreferably a Portfolio holders report should be sent to the relevant District Chairmanfrom the club.9DG Newsletter – November 2004 DG Richard Duncan 2004 - 2005WE SERVE

MAKE IT HAPPENDISTRICT CHAIRMEN EMAIL ADDRESSED ARE AS FOLLOWS:LCIF: Rhardman@harmony.co.za; rhardman@telkomsa.netSight: rhardman@telkomsa.netHearing: rhardman@telkomsa.netDiabetes: marnor@xsinet.co.zaEnvironment: crind@dbn.lia.netLionesses: crind@dbn.lia.netPeace Poster: johan@kznmf.co.zaLeo’s: johan@kznmf.co.zaWoman’s Membership Development: lynb@worldonline.co.zaLions Services for Children: eldav@absamail.co.zaIT: denis@venturenet.co.zaYouth Exchange: bern@ionet.co.zaConstitution resolutions protocol and Bylaws: creece@tiscali.co.zaLILCOM: eldav@absamail.co.zaLeadership Development: eldav@absamail.co.zaYOUR ZONE CHAIRMEN ADDRESSES ARE:Zone 1: Johann Scheepers - scheepers@lantic.netZone 2: Peter Hyde – hyde@futurenet.co.zaZone 3: Keith Peel – KeithPeel@Kzntransport.gov.zaZone 4: Peit Moolman – medic@mantic.netZone 5: Susan Zaayman – susanz@absamail.co.zaZone 6: Rob Wieler – robw1@telkomsa.netZone 8: Heather Hardman – rhardman@telkomsa.netZone 9: Mike Cousins – Walter.Cousins@eskom.co.za10DG Newsletter – November 2004 DG Richard Duncan 2004 - 2005WE SERVE