Let's meet in Berlin - The International Association of Amusement ...

EAS 2012 Rules and Regulations
“EAS International not for profit association/EAS IVZW”
1. Management: Euro Attractions Show (EAS), hereinafter “the Organizer,” or “EAS,”or the
“Association,” conducts The Euro Attractions Show 2012 Trade Show and appoints official service
contractors to provide all show services to exhibitors. EAS’ (KBO 875.837.0510) is the organizer is
based and incorporated in Belgium. The official EAS address is Steenvoordestraat 184, 9070 Destelbergen,
Belgium, Tel.: +32 09/272.75.75, Fax: +32 09/252.16.01. This Agreement is governed
by the law of the country of the seat of the Organizer EAS. Any dispute or conflict relating to this
Agreement or its execution shall belong to the exclusive jurisdiction of the courts of the city of
the seat of the Organizer EAS.
2. Exceptions to the foregoing may be granted at EAS’s sole discretion where requested in
writing are received by EAS no later than June 20, 2012.
a. The request must include certificates of insurance from all agent representatives indemnifying
the Association in limits satisfactory to the Organizer, a description of the work to be done and
personnel to be used.
b. EAS reserves the right to deny exceptions at its sole discretion.
3. EAS shall have no responsibility of any kind for the following:
a. performance or failure to perform by any contractor including the official Service Contractors;
Berlin Messe herinafter referred to as “the Building” or the “Exhibit Hall;”
c. Cancellation or delay of the show due to acts of God, war, government regulation, disaster, acts
or threats of terrorism, fire, strikes, civil disorder, or other similar cause beyond the control of EAS;
d. EAS’s judgment that continuing the show would be inadvisable, illegal or impossible.
e. EAS’s liability for cancellation for any reason shall be limited to any amounts paid by exhibitor
pursuant to this contract.
4. Application for and Assignment of Space: Anyone desiring to exhibit must file
a written application with the International Association of Amusement Parks and Attractions
(IAAPA) Square de Meeus 38/40, B-1000 Brussels, Belgium.
5. Space will be assigned to conform as nearly as possible in size, price and location subject to
approval of the exhibitor.
a. EAS must receive exhibitor’s disapproval of any space assignment in writing within 15 days
after the date of postmark of EAS’s booth confirmation notice.
b. Such rejection may be sent by fax or e-mail to EAS, but will only be valid upon confirmation of
receipt by EAS.
d. EAS has the absolute right to allocate and assign space and exhibitors and to relocate exhibits
after initial assignment.
6. EAS reserves the right to cancel any reservation not paid in full, to lease such space to another
exhibitor, and to retain as liquidated damages any amounts already paid. Exhibitor agrees that
payments or deposits made by Exhibitor may be used toward satisfying any cancellation fees due
to EAS under this contract. In the event that an exhibitor cancels it’s contract for, or is unable to
use the space after April 15, 2012, EAS shall retain as liquidated damages all amounts paid by
such exhibitor. This includes company “no-shows” that do not occupy contracted on-site booth
space.Upon receipt of cancellation notice from exhibitor, EAS shall have no further obligations to
Exhibitor under this contract.
7. Cancellation Deadlines and Liquidated Damages
a. 50% of the total space cost for any cancellation/reduction received after April 15, 2012.
b. 100% of the total space cost for any cancellation/reduction received on or after July 15, 2012.
8. Administrative Fees for Booth Changes and Moves
Upon receipt and approval of a booth change or move request, the Association may charge
administrative fees as follows:
a. EURO 200 for requests submitted for booth move or changes.
9. Exhibitor Rules & Regulations
a. All exhibitors must adhere to all rules and regulations pertaining to displays and product as
outlined in EAS Booth Specifications and diagrams.
b. Exhibit activity or soliciting by any non-exhibiting firm or person on the tradeshow floor and/or
on any property under the supervision or under the contract of the Association during the trade
show is strictly prohibited.
c. Exhibitor agrees to keep exhibit properly staffed and intact during show hours.
d. Early dismantle of booth space is strictly prohibited.
e. No cash and carry sale of goods as in a retail setting is permitted from an exhibit booth or in
the Exhibit Hall.
f. No food or beverages may be sold on the premises, although samples may be given away in
limited portions. See the Exhibitor Services Guide published in hard copy or on line on the World
Wide Web for further details.
g. EAS reserves the right in its sole judgment to prohibit or close any display or activity because
of noise, odors, or other disturbing features, or which may be offensive to other exhibitors or
attendees. Furthermore, this discretionary right of EAS applies to any demonstration or activity
by any exhibitor that results in obstruction of booth line-of-sight and/or access to a nearby
exhibitor’s booth by either attendee/buyers or exhibitors.
h. Exhibitors demonstrating amusement rides and/or offering rides to show attendees or guests
are solely responsible for compliance with all local laws and regulations governing the operation
of rides, and for securing in advance all approval necessary to demonstrate and offer rides during
the show dates.
i. All personnel working in an exhibit booth must be employees of the exhibiting company.
j. Each exhibiting company receives five (5) exhibitor staff badges for the first booth of 9 square
meters and two (2) additional badges for each increment of 9 square meters up to a maximum
of 60 badges.
• Additional badges cost EURO 40 per badge. Booth personnel must show company business card
for admission.
• The replacement fee for a lost badge is EURO 40.
• Proper identification is required to replace a lost badge. No refunds will be made if a lost badge
is found/returned.
k. Booth personnel must display their badges at all times.
l. No exhibitor is allowed to assign, sublet or apportion the whole or any part of space neither
allotted them nor exhibits therein any goods other than those manufactured or sold in the regular
course of business by the exhibitor.
n. Exhibitors are responsible for knowledge of and compliance with all laws, regulations, and ordinances
that may apply to any exhibit. These include, but are not limited to any Berlin Exhibition
Center and German laws, regulations and ordinances. EAS will not interpret laws, regulations and
ordinances for any exhibitor.
o. Exhibitors with products, the sale of which may be illegal in certain jurisdictions, must display a
sign in their booth space to that effect.
p. Exhibitors are responsible for any damage done by them or their employees.
• No nails, bolts, tack or screws shall be driven into the wall, woodwork or floor of the Building.
• The use of flammable substances as decorative materials is prohibited.
• All decorative fabrics must be flame proofed in accordance with Berlin Messe Exhibition Center
and Exhibit fire regulations.
• No gasoline, kerosene, acetylene or other flammable or explosive substances are permitted in
the building.
• Exhibitors using grease or oil in the preparation of food must utilize cooking hoods to prevent
splatter.
• Booth must be set-up and complete for inspection and the surrounding aisles clear of exhibitor’s
equipment and debris no later than 20:00 Berlin, Germany time on Monday, 1 October 2012.
10. Liability, Hold Harmless and Indemnification: Exhibitor agrees that neither the Exhibit
Hall nor the Euro Attractions Show Organizer shall be liable for any claims, losses, damages,
death, injuries or liability which may be sustained by any person who may be on the premises
leased by or assigned to the exhibitor, (including but not limited to) any agent, employee, representative
or guest of the exhibitor, or any other person or entity.
a. The exhibitor agrees that it will hold harmless and indemnify the Exhibit Hall and Euro Attractions
Show from any and all claims, including third party infringement claims, losses, damages,
death, injuries or liability whatever (including without limitation, reasonable attorney’s fees and
costs) whether to property, person or otherwise, that arise in whole or in part from the omissions
or willful misconduct or breach of this contract by Exhibitor, or its agents, employees, representatives,
guests or invitees related to or arising in connection
with Exhibitor’s performance under this contract.
b. The parties agree that the total liability of Euro Attractions Show to Exhibitor under this contract,
whether in contract or tort, shall be the amount of the Exhibitor’s fees paid to EAS.
c. In no event shall The Euro Attractions Show be liable, whether in contract or tort, for any
indirect, consequential, exemplary, punitive or special damages or awards.
At the time of making final payment for space under this contract, every exhibitor shall provide
the EAS with an original, signed insurance certificate and endorsement, naming “EAS and its
affiliates, employees, officers, and directors, or its entities, subsidiaries, agents, representatives,
officers, staff, volunteers and employees,” as additional insured under the exhibitor’s general
liability insurance policy. The exact show dates including move-in and move-out must be included
on this certificate. Minimum limits required to be carried by exhibitors displaying amusement
rides and/or mechanical, electrical or other devices or displays involving audience participation,
and any exhibitors using flammable materials or cooking must have a total combined aggregate
policy of EURO 4,000,000.
All other exhibitors are required to carry a minimum EURO 1,000,000 per occurrence, EURO
300,000 fire damage, EURO 10,000 medical expenses, EURO 1,000,000 personal & advertised
injury, EURO 2,000,000 general aggregate, and EURO 2,000,000 products & completed operations
policy. Notwithstanding the above minimums, EAS reserves the right to require an insurance
policy in excess of the amounts stated.
11. Obligations at the end of License: Before the termination of the license period, license
period being from 8:00 a.m., Saturday 29 September to 22:00, 4 October 2012, exhibitor shall
vacate the exhibit hall and the facilities and return the equipment in the same condition and
repair as originally furnished to the exhibitor, normal wear and tear excepted. In the event the
Exhibit Hall or the facilities are not so vacated, then EAS and/or the Berlin Messe Exhibition
Center is authorized, at the expense of the exhibitor, to remove and store or return to exhibitor, or
unless the Exhibitor’s failure is due to an event beyond the control of the Exhibitor such as strikes
or Acts of God, to treat as abandoned and discarded property and dispose of all goods, wares,
merchandise and property of the exhibitor. EAS and/or Berlin Messe Exhibition Center shall not
be liable for any damages or loss to such goods, wares, merchandise or other property which may
be sustained either in the course of such removal, or in the course of transit, or by virtue of EAS’s
and/or Berlin Messe Exhibition Center’s disposal of the property. The Exhibitor hereby expressly
releases EAS and/or the Berlin Messe Exhibition Center from any such claims for damages of
whatsoever kind or nature.
12. Security: Neither EAS nor Berlin Messe Exhibition Center shall be in any way liable or responsible
for any loss or disappearances, of any object, item, good or materials of any kind, from
Exhibitor’s booth space or from the exhibit hall, except for such loss or disappearance as is due
to intentional and tortuous theft committed by the employees of EAS or Berlin Messe Exhibition
Center. EAS and Berlin Messe Exhibition Center provide certain security services and including
providing advice on security measures, as a convenience to Exhibitor’s but the responsibility for
the security and safety of an Exhibitor’s area, product and property rests solely with the exhibitor.
13. The above rules and regulations are all deemed to be of the essence of this contract. A
material breach of any of them shall be deemed a breach of contract entitling EAS to immediately
cancel the exhibitor’s contract. Upon cancellation, EAS may take possession of the exhibitor’s
space, remove all person and properties of the exhibitor and hold the exhibitor accountable for
all risk expense incurred in such removal. EAS reserves the right to make any changes necessary
of any kind to the exhibit space for the best interest of the trade show. If a court hereof holds any
provisions invalid, all other provisions shall remain in full force and effect.
c. Any exhibitor contracting space on or after July 15, 2012 is responsible for payment of 100% of
the total booth fee listed on the contract.
q. Exhibitor warrants and represents that the Exhibit and all related materials, including but
not limited to photographs, written materials, and display models (collectively, the “Exhibit”),
does not violate any proprietary or personal rights of others (including, without limitation, any
copyrights, patents or privacy rights); that the Exhibit constitutes the Exhibitor’s own original
work or property, or that the Exhibitor has permission from the rightful owner to use such work
or property. The Exhibitor agrees to indemnify and hold harmless IAAPA, its officers, directors,
members, assignees, and agents, from and against any and all claims, actions, losses, demands,
costs, attorneys’ fees and all other expenses relating or incidental to, or arising directly or
indirectly from, the inaccuracy or breach of any of the warranties and representations contained
in this Section.
m. Exhibitors are prohibited from engaging in an exhibit activity in any space other than that
which has been contracted.
14. IAAPA requires its exhibitors at EAS to observe the IAAPA Member Code of Conduct
outlining responsibilities as a participant at the Euro Attractions Show. By signing this contract,
the signee agrees to adhere to IAAPA’s Code of Conduct listed below: 1. To maintain safety as
the highest priority in their businesses and to comply with all applicable standards, laws, and
regulations. 2. To provide clean, wholesome, and safe entertainment for their guests, maintaining
the highest standards in quality and service. 3. To conduct their businesses on the highest plane
of integrity, honesty, and social responsibility. 4. To foster and maintain a spirit of cooperation and
fair dealing for buyers and sellers, maintaining the principles of confidentiality, intel-lectual property
protection, and agreed contractual terms. 5. To establish and maintain cordial and respectful
relations with their fellow members worldwide. We believe that these principles must be carried
out by each member individually in order to foster and promote our industry and to protect its
excellent reputation of delivering safe family fun.
Sales contact info
European Sales Office
Andrea Kolar
Manager Exhibit Sales
akolar@iaapa.org
Phone: +43 22162915
Fax: +32 2 706 51 33
Claudio Boni
Exhibit Sales
cboni@iaapa.org
Phone: +39 339 5384196
Fax: +32 2 706 51 33
Please feel free to contact any one of the
IAAPA Global Sales Offices:
U.S. Sales Office (Washington, DC)
Phone: +1 703/836-4800
Fax: +1 703/738-7460
Asian Sales Office (Hong Kong SAR, China)
Phone: +852 3796 2568
Fax: +852 3006 4358
www.IAAPA.org
exhibitsales@IAAPA.org
For Funworld Magazine and IAAPA Worldwide
Sponsorship Opportunities please contact
your local sales representatives or call the
US Sales office (Washington DC)
Phone: +1 703/8364800
CONNECT
EDUCATION
IAAPA Europe
Square de Meeus 38/40
1000 Brussels, Belgium
Phone: +32 24016161
Fax: +32 24016868
europe@IAAPA.org
www.IAAPA.org/europe
PEOPLE
www.IAAPA.org/EAS
Let’s meet in Berlin
Stay connected. Stay informed. Stay ahead.
One industry leader
Founded in 1918, IAAPA is the largest international trade association
for permanently situated amusement facilities worldwide. The
organization represents more than 4,000 facility, supplier, and
individual members from more than 90 countries. IAAPA strives
to help members improve their efficiency, marketing, safety, and
profitability while maintaining the highest possible professional
standards in the industry. www.IAAPA.org
Three great events
Euro Attractions Show is produced by the International Association
of Amusement Parks and Attractions (IAAPA). IAAPA is a nonprofit
organization dedicated to the promotion and prosperity of the
attractions industry worldwide and the leader in connecting buyers
and suppliers. From our largest annual gathering, IAAPA Attractions
Expo in the United States, to Asian Attractions Expo, to Euro
Attractions Show, IAAPA covers the globe.
www.IAAPA.org
Let’s meet in Berlin
Stay connected. Stay informed. Stay ahead.
Berlin, Germany
9 - 11 October 2012
Exhibitor info
www.IAAPA.org/EAS

5 reasons to book NOW:
1. EAS should be your primary marketing and sales tool
EAS is Europe’s only trade show exclusively dedicated to the European
leisure and attractions market. Buyers from more than 80 different
countries attend, giving exhibitors greater buyer exposure.
2. Timing is perfect
Most attractions make their budgets and plans for the next year’s buying
season in the fall.
3. Berlin is a world-class city rich in history and culture
Easy and affordable to reach by train, plane or motorway, with first-class
exhibition facilities and reasonable hotel rates, Berlin is a highly desired
exhibition location. Expect that attendees will come from all over Europe
and the MENA countries.
4. Get marketing leads at EAS
Top-level workshops and seminars will provide insights into the latest
marketing tips and techniques to stay ahead of your competitors in this
tight market.
5. EAS offers premier networking
EXPOSURE
Meet all the people in the attractions business that count. EAS has
more than 8.000 buyers from all sections of the industry, theme parks,
amusement parks, family entertainment centers, bowling alleys,
waterparks, carnivals, attractions, zoos, museums, aquariums and
much more.
NETWORK
Why Berlin?
The Messe Berlin, which is known for being
one of the premier exhibition centers in
Central Europe, will be host to EAS 2012.
Located in Germany’s capital city, Berlin
Messe is a logical location for EAS 2012, a
truly international world event. The exhibi-
tion facility, situated on the edge of the city,
is located near many hotels and restaurants,
with easy connections to the S-Bahn and the
U-Bahn making it highly accessible to the
center of Berlin and a perfect facility to host
a world class exhibition.
Berlin is a very historic city with diverse of-
ferings of attractions and worthy sight seeing
locations. The vitality of the city and its
countless historic attractions draw everyone
from families and students to business pro-
fessionals and world travelers. Plan to exhibit
in Berlin, Germany and draw on its central
European location with easy access to Eastern
Europe.
CONNECTIONS
EAS sales info
Be a part of the EAS 2012 at the Messe Berlin,
Berlin, Germany 9 - 11 October 2012.
Book your booth now for EAS 2012
Just return the completed Exhibit Contract form via post or fax.
EXHIBITION OPPORTUNITIES
189/Square Meter – Member Early Bird Rate (Valid with 25% deposit
until 30 November 2011)
219/Square Meter – Member Standard Rate (After 30 November 2011)
239/Square Meter – Member Late Rate (After 30 July 2012)
245/Square Meter – Non-Member Rate
Corner booths are available only for those companies purchasing 27 sq. meters or more.
Any exhibitor wishing to reserve a corner with less than 27 sq. meters must pay
an additional fee of d 95 for the corner booth plus the total amount of exhibit
space purchased.
Fairground/Outdoor Space
95/Square Meter – Member Rate
125/Square Meter – Non-Member Rate
The above fees DO NOT include VAT which is applicable for companies
who do not have a valid registered VAT number in the EC and will be
indicated on the exhibit invoice.
The above fees represent raw exhibit space. Shell scheme and other booth
supplies will be invoiced separately.
DYNAMIC ATTRACTIONS
EDUCATION BUSINESS
Exhibit Contract Euro for Attractions Trade Show
2012 - Berlin, Germany
-Exhibit Contract for Trade Show-
Return the completed form to: 2 - 4 October 2012
For More Information, Contact One of Our IAAPA Global Office Locations:
Trade Show Sales, EAS International
European Sales Office Phone: +43 22162915 • Fax: +32 2 706 51 33
Return the completed form to: Trade Show Sales, EAS International Not For Profit Association/EAS-IVZW
Not For Profit Association/EAS-IVZW
U.S. Sales Office Phone: +1 703/836-4800 • Fax: +1 703/738-7460
Square de Meeus 38/40, B-1000 Brussels Belgium
Square de Meeus 38/40,
Asian Sales Office Phone: +852 3796 2568 • Fax: +852 3006 4358
B-1000 Brussels Belgium
Phone: +43 (0) 2216 2915
www.IAAPA.org
· Fax: +43 (0)
• exhibitsales@IAAPA.org
2216 30096
Email: akolar@iaapa.org · URL: www.IAAPA.org/EAS
1. COMPANY AND CONTACT INFORMATION Classification(s): O Agent O Consultant O Manufacturer O Supplier
Company: Member ID:
Address:
For receipt of show information and materials (Please DO NOT use PO Box)
City: State: Zip/Postal Code: Country:
Phone: Fax: Registered VAT:
Mr./Mrs./Ms.
Contact: Email: Website:
2. CONTACT INFORMATION AS IT SHOULD APPEAR IN SHOW GUIDE (IF DIFFERENT FROM ABOVE)
Address:
Euro Attractions Show 2012 • Berlin, Germany • 9 - 11 October 2012
City: State: Zip/Postal Code: Country:
Mr./Mrs./Ms.
Contact: Phone: Email:
Exhibitor Acceptance:
I, the duly authorized representative of the organization shown, on behalf of said organization, request and agree to pay for exhibit space as assigned and accepted, and
subscribe and agree to all the terms, rules and regulations, conditions, authorizations, addendums, and convenants, contained in this Contract for Trade Show Space and
Services, and in the Exhibitor Services Guide which follows and is incorporated in this contract by reference. All exhibitors must provide EAS with a certificate of insurance.
No gambling or gaming devices allowed on show floor.
Authorized Signature: Date:
Print Name: Title:
3. CONTRACT REQUIREMENTS - Contracts can not be processed without this information
Exhibit Halls: Total Square Meters Requested
:____________ Height:_______ Width:_______ Depth:_______
Fairground/Outdoor Space: Total Square Meters Requested
:____________ Height:_______ Width:_______ Depth:_______
Preferred Booth Choices
: 1st_________ 2nd:_________ 3rd:_________ 4th:_________
Companies you DO want to be near
:
Companies you DO NOT want to be near :
Product Categories (Max.4) : 1st:_________________2nd:_________________3rd:_________________4th:_________________
Main Product Description:__________________________________________________________ New Product: Yes / No
4. BOOTH RATES ( in €/Euro ) - Rates subject to change, rates do not include 21% Belgian VAT
Exhibit Halls
Fairground/Outdoor Space
€ 189,00 / sqm early bird Member Rate, valid until 30.November 2011
€ 95,00 / sqm - Member Rate
€ 219,00 / sqm standard Member Rate, contract signed on or after 01.December 2011
€ 239,00 / sqm late Member Rate, contract signed on or after 01.August 2012
€ 245,00 / sqm Non-Member Rate
€ 125,00 / sqm - Non-Member Rate
Corner booths are available only for those companies purchasing 27 sq. meters or more.
Any exhibitor wishing to reserve a corner with less than 27 sq. meters must pay an additional fee of € 95 for the corner booth
plus the total amount of exhibit space purchased.
5. PAYMENT INFORMATION - Fees DO NOT include 21% Belgian VAT which is applicable to all exhibitors who do not possess
a valid VAT number and will be indicated on your invoice.
Exhibit Halls
Total Square Meters - Member Rate Early
: x € 189,00 rate =
Total Square Meters - Member Rate Standard
: x € 219,00 rate =
Total Square Meters - Member Rate late
: x € 239,00 rate =
Total Square Meters - Non-Member Rate
Fairground/Outdoor Space
: x € 245,00 rate =
Total Square Meters - Member Rate
: x € 95,00 rate =
Total Square Meters - Non-Member Rate
: x € 125,00 rate =
VAT APPLICATION IN PROCESS Total cost including 21% VAT =
The above fees represent raw exhibit space, shell scheme and other booth supplies will be invoiced separately.
First 25% due with contract (for early bird by 30.Nov.2011) - additional 25% due by 14.February 2012 ( total deposit due 50% ) -
additional 25% due by 14.July 2012 (total deposit due 75% ) - final 25% due by 01.September2012 ( total 100% )
To Pay by Credit Card I accept that all balances due will automatically be charged to the credit card
indicated below according to the payment plan above.
� Amex � Visa � Master Card Complete all information below and fax back to +43 2216 30096
Card No.: Exp.Date: Card Holder Name:
CID Code: The 3 or 4 digit number on back of card
Card Holder Signature:
To Pay by Wire Transfer - Follow all directions below and fax confirmation to +43 2216 30096
To do a wire transfer, you will need the following information: DEXIA Bank, Account #068-241-3718-94
IBAN #BE87-0682-4137-1894 Swift Code (if needed): GKCCBEBB
Please identify company and member ID. Payment may not be properly applied if copy of wire transfer is not faxed