OPTN Evaluation Plan - Organ Procurement and Transplantation ...

OPTN Member Evaluation PlanUpdated January 1, 2015Policy 3.5: Patient NotificationEffective Date: 2/1/2014At transplant hospitals, site surveyors will:Review a sample of medical records, and any material incorporated into the medical record by reference, fordocumentation that:⦁ Notification of listing letters meet the following requirements:⦁ Letter sent within 10 business days of listing⦁ Accurate date of listing in the letter⦁ Reference to the OPTN Contractor's Patient Information Letter⦁ Notification of removal letters meet the following requirements:⦁ Letter sent within 10 business days of removal from the waiting list⦁ Reference to the OPTN Contractor's Patient Information LetterTransplant hospitals will provide:The requested sample of medical recordsAdditional Resources:Patient Information Letter: http://optn.transplant.hrsa.gov/resources/informing-patientsPolicy 3.8: Removing Candidates from the Waiting ListEffective Date: 10/30/2014At transplant hospitals, site surveyors will:Review a sample of medical records, and any material incorporated into the medical record by reference, for documentation that data reported through UNet℠ is consistent with source documentation, including:⦁ If the candidate was transplanted, that the date of first anastomosis was no more than one day before thetransplant recipient was removed from the waiting list⦁ If the candidate was removed for death, that the date of knowledge of death was no more than one daybefore the transplant recipient was removed from the waiting listTransplant hospitals will provide:The requested sample of medical records11