Vietnam Oil & Gas Expo 2006/ Vietnam Electricity Expo 2006 12 -14 ...

Vietnam Oil & Gas Expo 2006/Vietnam Electricity Expo 200612 -14 October 2006HIECCHochiminh City, S.R. VietnamContact Info::TRANS-LINK EXHIBITION FORWARDING (HK) LTD29/F, Fook Lee Commercial CentreTown Place, No. 33 Lockhart RoadWanchai, Hong KongPhone : (852) 2866 2505Telefax : (852) 2866 2421E-mail : enquiry@trans-link.com.hkContact : Ms June MeaTRANS-LINK LOGISTICS VINA CO., LTDGiay Viet Plaza, 180-182 Ly Chinh Thang Str.,8 th Floor, Unit 808-809District 3, HCMC, VietnamPhone : (84-8) 2905034 / 2905035Telefax : (84-8) 2905033E-mail : exhibitions@translink.com.vn/logistics@translink.com.vnContact : Mr Andy NeoVietnam Oil & Gas Expo 2006 / Vietnam Electricity Expo 200612 -14 October 2006, HIECC , HCMC, S.R. VietnamAll business is transacted only in accordance with our Standard Trading Conditions.A copy is available upon request.

Page Content— Deadlines/Time Schedule At A Glance1 — Direct Shipment to HCMC, Vietnam— Seafreight• Document Deadlines• Cargo Deadlines• Inward/Outward Handling Tariffs2 — Airfreight• Document Deadlines• Cargo Deadlines• Inward/Outward Handling Tariffs3 — Courier, Films & Video Tapes/ Discs4 — Consignment Instructions— Case Markings5 — Customs Regulations— Temporary Importation6-7 — Permanent Importation8 — Heavy-Lift Surcharge9 — Insurance— Additional Services— Terms of Payment— Terms & Conditions10-11 — Transhipment via Hong Kong SAR• Seafreight/Airfreight• Consignment Instructions• Inward/Outward Handling Tariffs• Other Optional ChargesVietnam Oil & Gas Expo 2006 / Vietnam Electricity Expo 200612 -14 October 2006, HIECC , HCMC, S.R. VietnamAll business is transacted only in accordance with our Standard Trading Conditions.A copy is available upon request.

Deadlines / Time Schedule At A GlanceDirectShipment toHCMCFaxed copy of CommercialInvoice & Packing List andExhibits Catalogue withdetailed description andspecifications for Pre-EntryApprovalArrival of films and videotapes/discs by courier5 Sep 200626 Sep 2006TranshipmentviaHong KongCopies of Bill of Lading andthe Commercial Invoice &Packing List for seafreightconsignments to HCMCSeaportArrival of exhibits shipped byseafreight to HCMC SeaportCopies of Airway Bill and theCommercial Invoice &Packing List for airfreightconsignments to HCMCAirportArrival of exhibits shipped byairfreight to HCMC AirportCopies of Bill of Lading andthe Commercial Invoice &Packing List for seafreightconsignments to Hong KongSeaport.Arrival of exhibits in HongKong for consolidation toHCMC by seafreightCopies of Airway Bill and theCommercial Invoice &Packing List for airfreightconsignments to Hong KongAirport14 Sep 200623 – 25 Sep 2006 – LCL26 – 28 Sep 2006 – FCL25 Sep 200630 Sep – 2 Oct 200625 Aug 20064 – 6 Sep 200618 Sept 2006Vietnam Oil & Gas Expo 2006 / Vietnam Electricity Expo 200612 -14 October 2006, HIECC , HCMC, S.R. VietnamArrival of exhibits in HongKong for consolidation toHCMC by airfreight23 – 25 Sep 2006All business is transacted only in accordance with our Standard Trading Conditions.A copy is available upon request.

Direct Shipment to HCMC, VietnamSeafreightPlease DO NOT indicate‘NO COMMERCIALVALUE’ on theCommercial Invoice &Packing ListDOCUMENT DEADLINESTo ensure proper customs documentation and smooth clearance, allexhibitors are required to submit to us copies of the CommercialInvoice & Packing List and Catalogue of Exhibit (especially formachinery and generator exhibits) by latest 5 Sep 2006.Special license are required for temporary import oftelecommunication, medical equipment, chemical , pharmaceuticaland cosmetic products, food stuff . Fax copy of detailedCommercial Invoice & Packing List, Catalogue of Exhibit andappropriate support documents are to reach us at least 25 daysprior to arrival of cargo.For cargo and customs clearance purpose, the following documentsMUST reach us not later than 14 Sep 2006 or at least 7 days beforeshipment arrival in Vietnam: 1 copy of Bill of Lading 3 original copies of Commercial Invoice & Packing List 1 copy of Insurance Policy (if insured) 1 copy of Catalogue of Exhibit Other support documents ( if required)CARGO DEADLINESExhibition goods must arrive HCMC Port not later than23 – 25 Sep 2006 - LCL26 – 28 Sep 2006 - FCLINWARD OR OUTWARD HANDLING TARIFF(for individual exhibits not exceeding 3,000 kg)From arrival HCMC Port to exhibition stand inclusive of removal andtemporary storage of empty packing cases (where applicable) at siteor vice versa.Basic handling rateMinimumChargeLCLUS$75.00per cbm or 1,000 kg,Whichever is the greaterUS$150.00 per consignment (HBL)per exhibitorMinimum FCL 20’ US$1725.00 per 20’ containerChargefor FCL FCL 40’ US$3450.00 per 40’ containerConsignment ServicechargeApplication of temporaryimport / re-export licenseUS$60.00 per consignment per(HBL) exhibitorUS$100.00 per application perexhibitorVietnam Oil & Gas Expo 2006 / Vietnam Electricity Expo 200612 -14 October 2006, HIECC , HCMC, S.R. VietnamPage 1CT/100206/ VEE06/3rdMPORTANT NOTE:• Terminal handling charge will be billed as per outlay.• All third party’s charges not listed above will be charged at cost.All business is transacted only in accordance with our Standard Trading Conditions.A copy is available upon request.

AirfreightPlease DO NOT indicate‘NO COMMERCIALVALUE’ on theCommercial Invoice &Packing ListDOCUMENT DEADLINESTo ensure proper customs documentation and smooth clearance, allexhibitors are required to submit to us copies of the CommercialInvoice & Packing List and Catalogue of Exhibit (especially formachinery and generator exhibits) by latest 5 Sep 2006.Special license are required for temporary import oftelecommunication, medical equipment, chemical , pharmaceuticaland cosmetic products, food stuff . Fax copy of detailedCommercial Invoice & Packing List, Catalogue of Exhibit andappropriate support documents are to reach us at least 25 daysprior to arrival of cargo.For cargo and customs clearance purpose, the following documentsMUST reach us not later than 25 Sep 2006 or at least 5 days beforeshipment arrival in Vietnam: 1 copy of Airway Bill 3 original copies of Commercial Invoice & PackingList( Original Commercial Invoice & Packing List mustattach to the shipment) 1 copy of Insurance Policy (if insured) 1 copy of Catalogue of Exhibit Other support documents ( if required)CARGO DEADLINESExhibition goods must arrive HCMC Airport between30 Sep – 2 Oct 2006.INWARD OR OUTWARD HANDLING TARIFF(for individual exhibits not exceeding 3,000 kg)From arrival HCMC Airport to exhibition stand inclusive of removaland temporary storage of empty packing cases (where applicable)at site or vice versa.Basic handling rateMinimum chargeConsignment ServicechargeApplication oftemporary import /re-export licenseUS$0.85 per kgbased on actual or volumetric weight,whichever is the greaterUS$170.00 per consignment (HAWB)per exhibitorUS$60.00 per consignment per(HAWB) exhibitorUS$100.00 per application perexhibitorVietnam Oil & Gas Expo 2006 / Vietnam Electricity Expo 200612 -14 October 2006, HIECC , HCMC, S.R. VietnamIMPORTANT NOTE:• Terminal handling charge will be billed as per outlay.• All third party’s charges not listed above will be charged at cost.Page 2CT/100206/ VEE06/3rdALL CONSOLIDATED SHIPMENTS BY AIRFREIGHT OR SEAFREIGHTMUST BE ISSUED WITH HOUSE AIRWAY BILL OR HOUSE BILL OFLADING. A CONSOLIDATION CARGO MANIFEST MUST ALSO BEPROVIDED.All business is transacted only in accordance with our Standard Trading Conditions.A copy is available upon request.

Courier, Films& VideoTapes/ DiscsThe Cinematography Department in Vietnam must clear any filmsand video tapes/CDs/VCDs to be shown at the exhibition. Wewould advise you against hand-carrying these items into Vietnam,as they may be detained by Vietnamese Customs and considerabletime and effort may be required to clear them out in time for theexhibition.CONSIGNMENT DEADLINESYou are advised to courier these materials "Freight Prepaid" to usby 26 Sep 2006 to enable us to arrange for censorship clearance.HANDLING TARIFFS FOR FILMS & VIDEO TAPES/DISCSFrom arrival Trans-Link's HCMC office until delivered exhibitionstand, excluding the censorship fee levied by the Board of FilmCensors and import tax imposed by customs.Handling rateUS$100.00 per application per exhibitorDO NOT include films and video tapes/CDs/VCDs in yourshipments of exhibits to avoid delays in customs clearance.In case should any films & video tapes/discs included inairfreight/seafreight, the above application handling charge forcensorship import license will be applied accordingly. Theseshipments must arrive 3 (three) working days earlier than cargoarrival deadline.Vietnam Oil & Gas Expo 2006 / Vietnam Electricity Expo 200612 -14 October 2006, HIECC , HCMC, S.R. VietnamPage 3CT/100206/ VEE06/3rdAll business is transacted only in accordance with our Standard Trading Conditions.A copy is available upon request.

ConsignmentInstructionsAll exhibition goods must be sent “Freight Prepaid” to:Consignee:Vietnam Oil & Gas Expo 2006 /Vietnam Electricity Expo 2006c/o: New Trans Ocean Logistics Co., Ltd188 De Tham Street,District 1, HCMC, VietnamCaseMarkingsNotify Party:Trans-Link Logistics Vina Co., LtdGiay Viet Plaza, 180-182 Ly Chinh Thang Str.,8 th Floor, Unit 808-809District 3, HCMC, VietnamTel: (84-8) 2905034 / 2905035Fax: (84-8) 2905030Contact : Mr Andy NeoAll documents such as Bill of Lading must be consigned as above.Additional charges will be incurred for wrong consignee details.(A 5% outlay commission will be imposed on all “Freight Collect”consignments).For ease of identification, all packages must be marked as follows:Vietnam Oil & Gas Expo 2006 /Vietnam Electricity Expo 2006c/o Trans-Link Logistics Vina Co., LtdName of Exhibitor : _____________________Stand Number : _____________________Case Number : _____________________Gross/Net Weight : _____________________Dimensions : _____________________Vietnam Oil & Gas Expo 2006 / Vietnam Electricity Expo 200612 -14 October 2006, HIECC , HCMC, S.R. VietnamPage 4CT/100206/ VEE06/3rdAll business is transacted only in accordance with our Standard Trading Conditions.A copy is available upon request.

CustomsRegulationsThe Vietnamese Authorities allow exhibits to be imported under‘temporary import’ basis but exhibits must be re-exported within onemonth from the close of the show.We do not recommend that the exhibitor ship foodstuff or beveragesto the exhibition and would suggest the exhibitor buy them inVietnam. If it is essential that the exhibitor bring their own, pleaseensure they are packed and documented separately from theexhibits to avoid delays in the customs clearance. It should alsobe sent on a separate Bill of Lading or Airway Bill.TemporaryImportationPlease be guided that imported foodstuff and beverages attract veryhigh duty rates (between 70% and 150%). No exemption will begranted.Temporary importation of some specific products such astelecommunication, medical equipment, chemical , pharmaceutical,food stuff and beverage, plants is subject to special import licensegranted by relevant Ministries.Exhibits subject to certainMinistry Import LicensesApplication & Processing FeeUS$100.00 per consignment(HAWB) per exhibitorATA CARNETPlease do not send shipments on ATA Carnet. The ATA Carnet isnot an acceptable document in Vietnam.EXTENTION OF TEMPORARY IMPORT LICENSECargos that are imported into Vietnam under 'Temporary Import'basis for the purpose of the exhibition must be re-exported withinone month from the close of the exhibition. If such cargo isintended to be left in Vietnam for a period longer than the stipulatedperiod mentioned above, a separate set of license extension permitmust be applied. Extension of temporary import license could beapplied three times, each extension lasts for 30 days. The extensionof the temporary import license is subject to approval from theVietnamese authorities and application fee.Application feeUS$100.00 per extension perconsignment per exhibitorVietnam Oil & Gas Expo 2006 / Vietnam Electricity Expo 200612 -14 October 2006, HIECC , HCMC, S.R. VietnamPage 5CT/100206/ VEE06/3rdAll business is transacted only in accordance with our Standard Trading Conditions.A copy is available upon request.

PermanentImportationCONVERSION OF TEMPORARY-IMPORT TOPERMANENT-IMPORT STATUSExhibits can be sold at the exhibition. However, relevantduties/taxes must be paid at the end of the show date.Communication equipment, Automobiles, Industrial Machinery,Luxury and Hi-Tech exhibits require import quotas/license in orderto be imported into Vietnam. Their importation will have to bedetermined and approved by the Vietnamese customs.The buyer/local agent is responsible for the application of the importlicense from the Ministry of Trade.Customs conversion fromtemporary to permanentimportation for sold itemsUS$100.00 per consignment( HBL / HAWB) per exhibitorBROCHURES AND GIVEAWAY ITEMSBrochures and giveaway items are permitted entry intoVietnam but subject to import duties of between 40% and 60%based on the Declared / Market Value whichever is the greaterand a 10% VAT based on the value assessed by the customs.A censorship fee will be imposed by the customs and this shall bebilled back to the exhibitor as per outlayVietnam Oil & Gas Expo 2006 / Vietnam Electricity Expo 200612 -14 October 2006, HIECC , HCMC, S.R. VietnamPage 6CT/100206/ VEE06/3rdAll business is transacted only in accordance with our Standard Trading Conditions.A copy is available upon request.

PermanentImportation(Cont’d)CUSTOMS BONDED WAREHOUSEIn the event that duties/taxes are unpaid or pending approval andobtainment of Import License, the exhibits must be transferred to acustoms bonded warehouse. All related expenses will be for theaccount of the exhibitor.Customs documentation andapplication fee for permanent US$80.00 per consignmentimport of giveaway items (HAWB) per exhibitorand consumablesBONDED STORAGEExhibits in bond prior to move-in or re-export are subject to abonded storage fee.US$1.00 per cbm per 1,000 kg per day,Handling ratewhichever is greaterMinimum chargeUS$10.00 per consignment (HBL orHAWB) per exhibitorLOCAL EXHIBITS / SOLD EXHIBITSFrom ‘free-on-truck’ fairground to exhibition stand, inclusive oftemporary storage of empty packing cases (where applicable),manpower and mechanical aids (if required) vice versa to bondedwarehouse (for sold exhibits, if required):Handling chargeMinimum chargeUS$35.00 per cbm or 1,000 kg,Whichever is the greaterUS$70.00 per consignmentper exhibitorCANCELLATION OF TEMPORARY IMPORT LICENSECancellation fees forsold exhibitsUS$100.00 per consignmentper exhibitor (or buyer)Vietnam Oil & Gas Expo 2006 / Vietnam Electricity Expo 200612 -14 October 2006, HIECC , HCMC, S.R. VietnamPage 7CT/100206/ VEE06/3rdAll business is transacted only in accordance with our Standard Trading Conditions.A copy is available upon request.

Heavy-LiftSurchargesIndividual exhibit in excess of 3,000 kg per package will incurheavy-lift surcharge (in addition to the basic handling charge).WEIGHT PER PACKAGEUpto 4,000 kgHEAVY-LIFTSURCHARGESUS$50.00 per 1,000 kgUpto 5,000 kgUpto 6,000 kgUpto 7,000 kgUS$60.00 per 1,000 kgUS$70.00 per 1,000 kgUS$80.00 per 1,000 kgUpto 8,000 kgUS$100.00 per 1,000 kgExhibits exceeding 8,000 kg per package will subject to anindividual quotation when the dimensions and weights areprovided. Please contact us for further information.Over-size Cargo Surcharge of 20% will be applied to the cargo’ssize exceeding 6.0 m(L) x 2.2m(W) x 2.2 m(H).These additional heavy-lift surcharges are applicable severally forinward movements as well as for outward movements.Example : A machine in a case weighs 3,500 kg gross weight.The heavy-lift surcharge will be35001000x US$40.00=US$140For sake of safety, all containers must be grounded to facilitatestuffing or un-stuffing of containers. Our charges for groundingloaded containers and reloading of empty containers at site are:20’ US$180.00 per operationLoaded or Empty Container40’ US$350.00 per operationAdditional charges for un-stuffing and/or re-stuffing of containersor for container delivered to site for on-site handling only.20’ GP US$120.00 per operation40’ GP US$240.00 per operation40’ HC US$280.00 per operationTRANSFER OF CONTAINERSVietnam Oil & Gas Expo 2006 / Vietnam Electricity Expo 200612 -14 October 2006, HIECC , HCMC, S.R. Vietnam1.Return of empty containers fromsite to shipping line deport orcollection of empty containersfrom depot to site (cranagecharge is applicable)US$60.00 per 20’US$120.00 per 40’2.Transfer of empty containers US$60.00 per 20’from site to storage area to site(cranage charge is applicable) US$120.00 per 40’Page 8CT/100206/ VEE06/3rdAll business is transacted only in accordance with our Standard Trading Conditions.A copy is available upon request.

InsuranceWe would like to advise that it is the responsibility of each exhibitorto arrange Marine (Transport) Insurance covering transport to theexhibition, during the exhibition, and the return of the exhibits todomicile, including the period the exhibits are handled byTrans-Link, and also ensure that Transport Insurance is arranged forexhibits sold locally.Our tariff is computed on the basis of volume and weight and has nocorrelation with the value of exhibits, it follows that the cost ofinsurance cover is not included in our charges.AdditionalServicesTerms ofPaymentTerms &ConditionsREQUEST FOR INSURANCEUpon written instructions, Trans-Link can offer the exhibitorinsurance coverage at competitive premiums.For additional services not listed above, an individual quotation willbe given upon receipt of specific requirementsInward : Upon uplift of goods, prior to delivery to stand.Outward : Upon presentation of invoice/prior to delivery topremises.All payments must be made without any deduction ordeferment on account of any claim, counterclaim or offset.Our bank account is :The Hong Kong & Shanghai Banking CorporationHay Wah Building OfficeHong KongAccount No.110-109097-001 (HKD)110-3-803050 (USD)(Remitting bank charges are to be borne by the exhibitor)Trans-Link does not take any responsibility for : -a) Exhibits which are not allowed by the organizer orVietnamese Customs to be sold or displayed in fair site.b) Any tax/duty for sold exhibitsc) Loss of goods whilst on display at the venueVietnam Oil & Gas Expo 2006 / Vietnam Electricity Expo 200612 -14 October 2006, HIECC , HCMC, S.R. VietnamAll business is only transacted in accordance with our StandardTrading Conditions. A copy is available upon request.Use of Trans-Link’s services – be it partly or in full – and anyrequirement for additional services at any time before, during orafter the exhibition express orally and/or in writing and/or byconduct, implies acknowledgement and acceptance of theforegoing.Page 9CT/100206/ VEE06/3rdAll business is transacted only in accordance with our Standard Trading Conditions.A copy is available upon request.

Transhipment Via Hong Kong SAR (where applicable)Annex IFor exhibition goods shipped to Hong Kong for transshipment, Trans-Link ExhibitionForwarding (HK) Ltd. will arrange the on forwarding to HCMC either by sea or airdepending on the arrival time in Hong Kong.Seafreight/AirfreightConsignmentInstructionsDOCUMENT DEADLINESThe following documents must be sent to Trans-Link ExhibitionForwarding (HK) Ltd. not later thanSeafreight - 25 Aug 2006Airfreight -18 Sept 2006 1 copy of Bill of Lading / Airway Bill 3 original copies of Commercial Invoice & Packing List 1 copy of Insurance Policy (if insured) 2 original copies of Catalogue of Exhibit Other support documents ( if required)CARGO DEADLINESExhibition goods must arrive Hong Kong between:Seafreight - 4 – 6 Sep 2006Airfreight - 23 – 25 Sep 2006Bill of Lading or Airway Bill must be consigned “Freight Prepaid” to:TRANS-LINK EXHIBITION FORWARDING (HK) LTD29/F., Fook Lee Commercial CentreTown Place, No. 33 Lockhart Road, WanchaiHong KongTel : 852-28662505Fax : 852-28662421All shipping documents MUST indicate“Final Destination: HCMC, Vietnam for transit to:Vietnam Oil & Gas Expo 2006 / Vietnam Electricity Expo 2006 ”Vietnam Oil & Gas Expo 2006 / Vietnam Electricity Expo 200612 -14 October 2006, HIECC , HCMC, S.R. VietnamAll documents such as Bill of Lading or Airway Bill must beconsigned as above. Additional charges will be incurred for wrongconsignee details.(A 5% outlay commission will be imposed on all “Freight Collect”consignments).Page 10CT/100206/ VEE06/3rdAll business is transacted only in accordance with our Standard Trading Conditions.A copy is available upon request.

Inward/OutwardHandlingTariffsFrom Trans-Link’s warehouse in Hong Kong to exhibition stand inHCMC inclusive of sea/air freight from Hong Kong to HCMC or viceversa.HandlingRateUS$170.00 per cbm or 1,000 kg,Whichever is the greaterSeafreight Minimum US$340.00 per consignment perexhibitorOtherOptionalChargesAirfreightHong KongImport/ExportCustomsDeclarationFeeHandlingRateMinimumHandlingRateUS$3.40 per kgbased on actual or volumetric weight,whichever is the greaterUS$400.00 per consignment (HAWB)per exhibitor0.05% on the value declared,minimum US$15.00 per consignment/exhibitorTRANSHIPMENT VIA HONG KONG ( where applicable)Transhipment services via Hong Kong inclusive of temporary storagein Hong Kong (maximum 5 days) for inward and outward movements.Handling US$35.00 per cbm or 1,000kgSeacargoAircargoRateMinimum- LCLHandling RateMinimumwhichever is the greaterUS$105.00 per consignment (HBL)per ExhibitorUS$0.40 kg based on actual orVolumetric weight whichever is thegreaterUS$120.00 consignment (HAWB)per exhibitorLOCAL PICK UP/DELIVERY CHARGE IN HONG KONG (whereapplicable )Sea Cargo / Air cargoMinimumUS$20.00 per cbm or 1,000kgwhichever is the greaterUS$80.00 per consignment per exhibitorVietnam Oil & Gas Expo 2006 / Vietnam Electricity Expo 200612 -14 October 2006, HIECC , HCMC, S.R. VietnamPage 11CT/100206/ VEE06/3rdAll business is transacted only in accordance with our Standard Trading Conditions.A copy is available upon request.