T000001857_FileName_Borkhedi CF Tender ... - Bharat Petroleum

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from BPCL. Apart from Lubricant Products, loss or damage to any assets of BPCLinside the warehouse / warehouse shall also be deducted from such monthly bills.8) In the event of claim under Insurance Policy by BPCL the Operator shall provideall necessary assistance in regard to liaisoning with the Insurance Company forfiling of the claim and completing all the formalities.9) Provide and maintain infrastructure as per schedule B. The specification for PCDesktop Computers is Pentium IV with minimum 1GB RAM / Windows XP OS / 17”color monitor, dot matrix Printers (132 column), number DeskJet color printer, UPSof 500 VA capacity and DG set of suitable capacity. The Operator shall upgradethe equipment so as to be compatible with BPCL system requirement which maychange from time to time.10) Provide and maintain AC, furniture such as tables, chairs, cup boards/racks ofslotted angle sufficient to store office records, stationery, Sales Promotion (SP)items etc as required by Territory Manager from time to time. Details as perSchedule B.11) Receive the product which would normally be by Road Transport and checkingthe products for their correctness with the Stock Transfer Invoice or any otherdocument, and stocking them in the depot as per the laid down norms of theCorporation and also completing required transactions in SAP on day to day basis.Carrying out as many loading / unloading of the product on a day as required atown cost.12) Arrange for loading of the product at C&F site and unloading at customer‟spremises at the operator‟s own cost,13) At the time of receipt of products, endorsing any defective/non receipt of thepackages etc, as per the document, as shortage on the primary transporterchallan after advising BPCL Officer and keeping a record of the same in a registerwhich shall be countersigned by BPCL Officer. Booking of the loss to the primarytransporter should be as per the prevailing Primary Transport Agreement. Anyother loss to be booked also should be only with the written permission of TM(Lubes).e.g. In case of leaky/damaged pack (container) up to 7 litres, cost of pack(container) will be deducted from the Carrier at the prevailing MRP. In case ofleaky / damaged packs (containers) above 7 litres, cost of oil loss @assessable selling price value & cost of empty pack (container) in case it isnon-marketable will be deducted from the Carrier. The deductions will bemade from the Carrier(s)’ bills / Bank guarantee by the Corporation” Anyother loss to be booked also should be only with the written permission ofTM(Lubes) and records thereof to be maintained.14) Day to day Liasoning with Supplying Location for replenishment of stocks.15 ) Carrying out samples checks etc. as per BPCL Guidelines.Page 16 of 60
16) Arranging delivery of product to BPCL‟s depots / customers as required by thebusiness.17) Preparing necessary Invoices of BPCL in SAP system for the supplies/receiptsas required (Sales and or Stock Transfer). Under no circumstances any materialshould come in or go out without prescribed computerized BPCL documents.Proper entry of incoming and outgoing of material should be maintained as per theguidelines.18) Any DD/ Cheque received by the Operator from Customers/BPCL Officialstowards sale of the products to be deposited within 24 hrs of the receipt of thesame after completion of due transactions in SAP. Failing to do so BPCL shallreserve the right to charge an interest at 18% p.a after completion of the 24 hrsfrom the receipt of the same till the instruments are lodged in the Bank.19) Organise required number of vehicles so as to ensure that all invoiced materialshould leave the depot on the day of preparing invoice. No material to be kept inthe depot after invoicing under any circumstances.20) Allowing officials of BPCL free access to the warehouse / records forinspections at all times.21) Preparing all documents and reports like invoices, bank deposits slips etc, asper BPCL Guidelines. The Reports would be submitted to BPCL in both hard andsoft copies, if required by BPCL.22) Bulking of leaky products in different empty barrels so that further loss can beavoided.23) Carry out all Central Excise activities required as per the prevailing CentralExcise Act and ensure proper documentation so as to comply with the rules asamended from time to time.24) Carrying out all stock/sales/financial accounting in ERP system and relatedactivities like sales tax, Central excise formalities etc as applicable.25) Liaison with the supply points / depots / Territory Office for Lubes receipts /dispatches and connected supply activities.26) Ensure all safety norms of BPCL are followed at the Operator‟s cost.27) There should be nil “in transit” stock for the products already received in thedepot. However, there should be weekly reconciliation in case of any specificintransit stock. They should take up with supply location/TM (Lubes) and resolvesuch issues within 30 days.28) Correspondence / contact with other depots / supply location as per therequirement.29) Maintain security for the products and other assets on round the clock basis athis own cost.Page 17 of 60
Page 1 and 2: 28.07.09C&F Operator cum Secondary
Page 3 and 4: TENDER FORMAT FOR APPOINTMENT OF C&
Page 5 and 6: applying for the same C&F as advert
Page 7 and 8: ands by BPCL etc. hence BPCL does n
Page 9 and 10: ANNEXURE BDate:____________To,Terri
Page 11 and 12: To,Territory Manager LubesBharat Pe
Page 13 and 14: 18. Details of C&F/other businesspr
Page 15: ANNEXURE-DGENERAL TERMS & CONDITION
Page 19 and 20: proof of payment of Service Tax to
Page 21 and 22: ANNEXURE EGENERAL TERMS & CONDITION
Page 23 and 24: Salary and other emoluments for the
Page 25 and 26: 7. TRANSHIPMENT:i) The Operator(s)
Page 27 and 28: vii) The Operator(s) shall not enga
Page 29 and 30: of the condition contained in this
Page 31 and 32: ANNEXURE- GLUBES CLEARING AND FORWA
Page 33 and 34: cause notice besides Rs.100/- penal
Page 35 and 36: d) Arranging loading of the product
Page 37 and 38: I. The Operator shall strictly foll
Page 39 and 40: Should the Operator(s) fails to pro
Page 41 and 42: Accidents occurring during the cour
Page 43 and 44: 16. DAMAGES TO CORPORATION’S PROP
Page 45 and 46: himself shall be liable for all the
Page 47 and 48: understanding or representation wit
Page 49 and 50: SerialNo.Schedule CC&F Operator cum
Page 51 and 52: 5. We _______________________ (name
Page 53 and 54: Commercial BidANNEXURE JSCHEDULE OF
Page 55 and 56: ADDENDUM TO THE AGREEMENT BETWEEN B
Page 57 and 58: d) To bear and pay all expenses inc
Page 59 and 60: 6.2 The Officers of BPCL / Company

T000001857_FileName_Borkhedi CF Tender ... - Bharat Petroleum

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