T000001857_FileName_Borkhedi CF Tender ... - Bharat Petroleum

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espective State. In case of any dispute, the decision of BPCL shall be final andbinding. In case of Zone 1(LFDZ), the net escalation/de-escalation will be calculated aftermultiplying 50 % of the distance specified in LFDZ, with above escalation-deescalationobtained.i) Service Tax will be payable as applicable from time to time.ii) Taxes as applicable would be deducted from such monthly paymentiii) Rates will be applicable as per Schedule C6. Operator will be fully responsible for safe keeping of the products from the timeand date of Receipt at the warehouse and any loss or damage for any reason likepilferage, shortage, theft, accident, contamination, wrong loadings etc, after receiptat the warehouse would be debited to the Operator at AMOUNT EQUIVALENT TOPREVAILING MRP/DEALER BILLING PRICE AS APPLICABLE and recoveredfrom monthly bills of the Operator. In case, the said amount of damage exceedsthe bill amount in any month, Operator shall forthwith pay the same within 7 daysof receiving a demand from BPCL. Apart from Lubricant Products, loss or damageto any assets of BPCL inside the warehouse / warehouse shall also be deductedfrom such monthly bills.In the event of claim under Insurance Policy by BPCL the Operator shall provide allnecessary assistance in regard to liaison with the Insurance Company for filing ofthe claim and completing all the formalities.7. Operator shall provide secondary transportation vehicle for Lubricant supplies tovarious customers / Dealers / Distributors etc. ex C&F. Operator shall providevehicles of varying capacities depending on Demand from time to time. Theoperator would have to carry out branding of at least one secondary vehicle withour Lubricants Portfolio as per design given by BPCL. This particular vehicleshould be of covered container type.8. For carrying out the activities, the obligations of the C&F Operator shall include:a) Provide and maintain infrastructure as per schedule B. The specification for PCDesktop Computers is Pentium IV with minimum 1GB RAM / Windows XP OS /17” color monitor, dot matrix Printers (132 column), number DeskJet color printer,UPS of 500 VA capacity and DG set of suitable capacity. The Operator shallupgrade the equipment so as to be compatible with BPCL system requirementwhich may change from time to time.b) Provide and maintain AC, furniture such as tables, chairs, cup boardssufficient to store office records, stationery, Sales Promotion Activities (SPA)items etc as directed by Territory Manager from time to time. Details as perSchedule B.c) Receiving the product which would normally by Road Transport and checkingthe products for their correctness with the Stock Transfer Invoice, and stockingthem in the depot as per the laid down norms of the Corporation and alsocompleting required transactions in SAP on day to day basis.Page 34 of 60
d) Arranging loading of the product at C&F site and unloading at customer‟spremises shall be on operator‟s own cost.e) Carrying out as many loading / unloading of the product on a day as required atown cost.f) Endorsing any defective/non receipt of the packages etc from PrimaryTransporter, as per the document, as shortage on the transporter challan afteradvising BPCL Officer and keeping a record of the same in a register which shallbe countersigned by BPCL Officer.Booking of the loss to the primary transportershould be as per the prevailing Primary Transport Agreement. Any other loss tobe booked also should be only with the written permission of TM(Lubes).g) Carrying out samples checks etc. as per BPCL Guidelines.h) Day to day Liaison with Supplying Location for replenishment of stocks.i) Arranging delivery of product to BPCL‟s depots / customers as per laid downprocedure of BPCL.j) Preparing necessary Invoices of BPCL in SAP system for the supplies/receiptsas per the lubes depot operating manual. (Sales and or Stock Transfer). Underno circumstances any material should come in or go out without prescribedcomputerized BPCL documents. Proper entry of incoming and outgoing ofmaterial should be maintained as per the guidelines.k) Any DD/Cheque received by the Operator from Customers/BPCL Officialstowards sale of the products to be deposited within 24 hrs of the receipt of thesame after completion of due transactions in SAP. Failing to do so BPCL shallreserve the right to charge an interest at 18% p.a after completion of the 24 hrsfrom the receipt of the same till the instruments are lodged in the Bank.l) Organise required number of vehicles so as to ensure that all invoiced materialshould leave the depot on the day of preparing invoice. No material to be kept inthe depot after invoicing under any circumstances.m) Allowing officials of BPCL free and unfettered access to the warehouse /records for inspections at all times.n) Preparing all documents and reports like invoices, bank deposits slips etc, asper BPCL Guidelines. The Reports would be submitted to BPCL in both hard andsoft copies, if required by BPCL.o) Bulking of leaky products in different empty barrels so that further loss can beavoided.p) Carry out all Excise documentation as per the prevailing Central Excise Actand ensure proper documentation so as to comply with the rules as amendedfrom time to time.Page 35 of 60
Page 1 and 2: 28.07.09C&F Operator cum Secondary
Page 3 and 4: TENDER FORMAT FOR APPOINTMENT OF C&
Page 5 and 6: applying for the same C&F as advert
Page 7 and 8: ands by BPCL etc. hence BPCL does n
Page 9 and 10: ANNEXURE BDate:____________To,Terri
Page 11 and 12: To,Territory Manager LubesBharat Pe
Page 13 and 14: 18. Details of C&F/other businesspr
Page 15 and 16: ANNEXURE-DGENERAL TERMS & CONDITION
Page 17 and 18: 16) Arranging delivery of product t
Page 19 and 20: proof of payment of Service Tax to
Page 21 and 22: ANNEXURE EGENERAL TERMS & CONDITION
Page 23 and 24: Salary and other emoluments for the
Page 25 and 26: 7. TRANSHIPMENT:i) The Operator(s)
Page 27 and 28: vii) The Operator(s) shall not enga
Page 29 and 30: of the condition contained in this
Page 31 and 32: ANNEXURE- GLUBES CLEARING AND FORWA
Page 33: cause notice besides Rs.100/- penal
Page 37 and 38: I. The Operator shall strictly foll
Page 39 and 40: Should the Operator(s) fails to pro
Page 41 and 42: Accidents occurring during the cour
Page 43 and 44: 16. DAMAGES TO CORPORATION’S PROP
Page 45 and 46: himself shall be liable for all the
Page 47 and 48: understanding or representation wit
Page 49 and 50: SerialNo.Schedule CC&F Operator cum
Page 51 and 52: 5. We _______________________ (name
Page 53 and 54: Commercial BidANNEXURE JSCHEDULE OF
Page 55 and 56: ADDENDUM TO THE AGREEMENT BETWEEN B
Page 57 and 58: d) To bear and pay all expenses inc
Page 59 and 60: 6.2 The Officers of BPCL / Company

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