TAB-7 - Islamorada, Village of Islands

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Islamorada, Village of IslandsMonthly Program Report, Period: 2/25/13 to 3/30/13Wastewater Collection & Transmission ProjectORT Budget SummaryServicesAmount Expended Amount ExpendedThis PeriodTo DateOwner’s Representative Service $24,532.25 $177,262.95Design Management Services $112,613.75 $308,849.99Construction Management Services $163,411.25 $695,160.50Project Controls Management Services $52,590.50 $230,091.00Totals $353,147.75 $1,411,364.44ORT fees for this reporting period trended upward from last period in order to properly cover the workthat required completion. Effort contributing to the upward trend included: 1) the effort required to redesignthe Middle Plantation Key Vacuum Pump Station to site the structure on a parcel of propertyowned by Monroe County; 2) the effort required to cover the increase in design submittals that werereceived and reviewed during the period; 3) the effort required to cover the field inspection due to theincreased level of construction activity during the period. This reporting period also covered a five-weekperiod, longer than the typical four-week reporting periods that have been evident. It is anticipated thateffort covering the next period should trend downward due to the expected completion of the MiddlePlantation Key Vacuum Pump Station re-location work in early April 2013 as well as going back to afour-week reporting period.3.3 Owner’s Representative Tasks Performed this PeriodDuring the reporting period, the ORT has performed various tasks under the four primary professionalservices categories discussed earlier. A summary of the major tasks being worked on or completedduring this reporting period are summarized below.3.3.1 Owner’s Representative ServicesSeveral coordination meetings and discussions have taken place during the period between the ORT,Village staff, and DBO Contractor. On February 28, 2013, the monthly Project Status Meeting was heldbetween the ORT, Village, and DBO Contractor to review project progress and to discuss and resolvecurrent issues facing the project. Key tasks accomplished during the period under this category include: Monthly Report for period January 28, 2012 through February 24, 2013 was completed anddistributed at the March 28, 2013, Village Council Meeting. Prepared for and attended the February 27, 2013 Sewer Connection and AbandonmentWorkshop hosted by the FDEP and Village staff for package wastewater plant owners andcommercial property owners. Prepared for and attended the March 5, 2013 South Plantation Key Residents’ meeting toreview the 30% design drawings for the area’s collection system. Prepared for and attended the March 21, 2013 Windley Key Residents’ meeting to review the30% design drawings for the area’s collection system. Chaired a Wastewater Utility Policy review meeting with Village staff and the Village Attorney toreview the current document and develop action items to complete the Wastewater Utility Policyfor Village Council review at a future Village Council Meeting.Page | 4 April 2013
Islamorada, Village of IslandsMonthly Program Report, Period: 2/25/13 to 3/30/13Wastewater Collection & Transmission Project3.3.2 Design Management ServicesReceived several design packages over the period. Set up and monitored design submittals andreview schedules, prepared design review assignments, and produced consolidated sets of commentsfor each design review. Key tasks performed this period include the following: Reviewed the 60% design drawings for the Conveyance Force Main Phase 1.B which willcomplete the work along US-1 in Key Largo. Reviewed the 30% design drawings for the Middle Plantation Key Low Pressure Force Main. Reviewed the 30% design drawings of the South Plantation Key vacuum collection system. Reviewed the 30% design drawings of the Windley Key Low Pressure Force Main. Received and began review of the 60% design drawings for the North Plantation Key Re-PumpStation. Continued the redesign of the MPK vacuum pump station to the proposed location on MonroeCounty’s DPW property.3.3.3 Construction Management ServicesWeekly Construction Progress Meetings have occurred with the ORT, Village, and DBO Contractor.Work within Middle Plantation Key, North Plantation Key, and Fontaine Drive continues. The ORT hasinspected vacuum line installation in MPK, NPK, Fontaine Drive, and the CFM 1.A work within KeyLargo. Other key tasks performed this period include the following: Received and processed 30 new technical submittals, and reviewed and provided responses to28 technical submittals. Received and processed 5 new Requests of Information (RFI), and reviewed and providedresponses to 4 RFIs.There are currently nine FDOT projects the ORT is coordinating between the DBO Contractor andFDOT. The table below highlights the status of the Utility Work Schedules (UWS) being prepared forFDOT.FDOT Permit StatusFDOT Project Submitted to Approved byNumberFDOTFDOTComments432276-1 March 2013 March 2013 Letter of “No-conflict” instead of UWS425600-2 February 2013 Pending FDOT reviewing425600-3 March 2013 April 2013 Completed425600-6 March 2013 Pending FDOT reviewing425600-8 October 2012 March 2013 Completed425600-9 October 2012 March 2013 Completed425717-1 FDOT plans not yet available419848-1 March 2013 Pending FDOT reviewing419859-1 September 2012 September 2012 CompletedPage | 5 April 2013
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TAB-7 - Islamorada, Village of Islands

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