Write Right - Defence Academy of the United Kingdom

Line spacing 1. Use single line spacing for a block of text. Leave one blankline above and below subject, main and group headings; andbetween all types of paragraphs.2 Leave at least one blank line between the last line of textand the page number.Drafts 1. If sending documents electronically use single line spacing.If sending documents in hard copy use double line spacing for themain body of the text.2. Either word ‘DRAFT’, in bold capitals (not underlined), topcentre of every page, leaving one clear line below any protectivemarking or descriptor, and one clear line below the word ‘DRAFT’3. Or add the watermark ‘DRAFT’ by using the ‘Format’,‘Background’ ‘Watermark’ facility on your PC.Protectivemarkings anddescriptors4. Use the signature block of the person who will sign the finalversion of the document. Enter the month and year of the date.The person signing will add the day when the draft is approved.1. In general, always use a protective marking with adescriptor. A protective marking or a descriptor, are written inbold capitals and entered at the top and bottom of each page.2. In hard-copy documents, repeat the protective marking ordescriptor at the top and bottom on the reverse of the final pageas well.Originator’sdetailsAddressesFootnotes3. JSP 440 (the Defence Manual of Security) gives guidanceon protective markings, descriptors and how to number copies ofprotected documents.1. The originator’s details must include enough information toallow a recipient to contact the sender.2. The details should include the originator’s address, phonedialling code and number (normally on both a civilian and militarynetwork), (fax number), email address (Internet or DII), and,where appropriate, the signal message address or telexOutside MOD. On letters to people outside the MOD, show thefull postal address of the originator and the recipient.Inside MOD. In letters and documents to MOD addressees, usethe originator’s full address, but you may use the recipient’sabbreviated address: Unit (Job title).Use footnotes (not endnotes) to show references to letters ordocuments, or to provide detail which would otherwise clutter thetext.48