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By activating the inter-branch transfers on the Warehouse Defaults at head office level and selecting the globalstock loan account, <strong>Sage</strong> Evolution will process the necessary transaction on your behalf.Goods in Transit (GIT)When you innitiate an inter-branch transfer, the systemplaces the items you are transferring into a GIT Warehouse.Variance GoodsWhen there is a variance between the stock Issued andthe stock Received, this difference will be allocated to theVariance Goods Warehouse.Damaged GoodsIf any stock was damaged during transit, it can be recordedand allocated to a Damaged Goods Warehouse.IBT Issue from head officeDebit: Stock goods in transit.Credit: Stock Account.IBTIBTIBT Receipt at branchDebit: Global stock loan accountand branch stock account.Credit: Stock goods in transit andbranch stock loan account.IBT Receipt at branchDebit: Global stock loan accountand branch stock account.Credit: Stock goods in transit andbranch stock loan account.IBT Issue at branchDebit: Branch stock loan accountand stock goods in transit.Credit: Branch stock account andglobal stock loan account.IBTbetweenbranchesIBT Receipt at branchDebit: Global stock loan accountand branch stock account.Credit: Stock goods in transit andbranch stock loan account.The net effect is that the stock control accounts are credited at head office and debited at branch level. This results in a zero balance in the goodsin transit warehouse and this will contra each other out at the consolidated level.Branch Accounting | 10
Manage your Data Transfers, uninterruptedThe Database Synchronisation Monitor makes provision for:• the transfer of financial data within a branch accounting environment;• the encryption of data;• scheduling of data synchronisation;• timeous error notifications using incidents and/or emails;• custom exports;• acknowledgement of successful sync file transfers;• automatic reconnection to FTP server at a polling interval;• a binary data transfer type;• universal times (UTC – Universal Time Control), meaning that if you synchronise in different countries, the sync monitor will adjust the time tothe applicable local time.ConfigurationThe configuration tool functions:Synchronisation FunctionsOptionDownloadImportExportUploadActivityDownloads the .dat file from the FTP site. If the head officerequests a manual process, do not select this option. Thehead office will manually download the .dat file from the FTPsite, and copy the file into the Update Path.Allows the downloaded .dat file to be imported into thehead office or the branch database.Allows the .dat files to be exported from the head office orbranch database.Allows the exported .dat file to be uploaded to the FTP site.Notification OptionsOptionIncidentEmailActivitySelect the agent responsible for monitoring thesynchronisation. An incident will be allocated to the selectedagent with regard to error notifications pertaining tothe synchronisation monitor.Enter the responsible agents email address in the applicablefield. Error notifications will be sent to the stipulated emailaddress.Branch Accounting | 11
Page 2: Table of ContentsExecutive summary
Page 6 and 7: Business IntelligenceMulti-National
Page 8 and 9: Uninterrupted Processing CapacityYo
Page 12 and 13: The data synchronisation monitorThe
Page 14 and 15: Preparing your business for a Sage

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