Volunteer Coordinator Manual - Florida Department of Juvenile Justice

– Statistical facts are used by the volunteer coordinator in makingstaffing and budget requests for volunteer services activities.– As the program grows and the Department benefits from increasedvolunteer services, budgets for administrative costs must also beincreased. Only with a good reporting and recording system cansuch requests be justified.– Volunteer records can be used by the Volunteer Coordinator tomonitor certain trends or activities. A sudden drop in hours ornumbers of volunteer activities during a specific month may be awarning that something is wrong. You can also tell if a certainvolunteer is over-worked or under-worked.C. RECORD-KEEPING FORMSThe Volunteer Coordinator should keep certain forms on file, which will aid inthe record-keeping system:1. a. Volunteer Application Form (Current State of FloridaApplication Form). This is a vital information sheet, which includesinformation such as name, address, telephone number, SocialSecurity number, driver’s license number and other data requiredby the Department. It must be completed by a volunteer whoprovides continuing volunteer service.b. Form for the One Time Volunteer. To be completed for groups orindividuals who provide a one-time service at your facility.2. Volunteer Job Description3. Agreement Form4. Volunteer ID CardsA helpful suggestion in keeping up with the volunteers is to keep a manilafolder or an electronic file on each volunteer. In this folder/file, you will beable to keep the times that they do volunteer work, information about thevolunteer, and other pertinent information.D. OTHER ITEMS TO BE RECORDEDRecords should also be kept on:– Volunteer job vacancies – when they are filled and by whom– Orientation and training sessions – dates that they occurred, whoattended, and the evaluation of these sessionsChapter 15Page 2 of 34/22/2010