Volunteer Coordinator Manual - Florida Department of Juvenile Justice

(c.) Enter Non-Contact information. This information includes:“Areas of Interest”“Actions Taken”“Contact Date”“Anticipated Completion Date”(d.) Enter Contact Information. This information includes:“Were the Necessary Background Screening Forms Received?”“Disqualifying Information” (when appropriate)“Qualifying Information”“Areas of Interest”“Location”“Start Date”“End Date”“Supervisor”“Responsibilities”(2.) Volunteer Process # - This feature sorts the system information based on theVolunteer Process Number that has been assigned to the response. Theinformation can be sorted by circuit and by county simultaneously. A tablerepresenting the numerical order for all of Florida’s 67 counties is available in thesystem. The Volunteer Process Number is comprised of three components.Digits one and two represent the year.Digits three and four represent the county number.Digits five through eight represent the sequential number assigned to theresponse.(3.) Circuit – This feature provides a numerical sorting of all responses by circuit inthose cases where multiple circuits are involved.(4.) Last Name – This feature provides a sorting of all responses based on the lastname provided by the respondent. This feature is helpful when the CircuitCoordinator/System Administrator is trying to determine if the respondent hasbeen previously entered into the system.(5.) First Name – This feature provides a sorting of all responses based on the firstname provided by the respondent. This feature is helpful when the CircuitCoordinator/System Administrator is trying to determine if the respondent hasbeen previously entered into the system.(6.) Date Submitted – This feature provides a sorting of all responses based on thedate that the response was entered into the system.H. System Menu Items1. The Friends of Juvenile Justice System contains the following system headings:a. Home Page – This feature will bring you back to the home page from any locationwithin the system.b. Respondents Search – This feature searches for entries during a specific timeperiod. Additional search criteria are available with this feature:Chapter 19Page 5 of 74/22/2019