Annual General MeetingminutesContinued1. Confirmation of previous meeting held on May 6, 2008The President advised that the minutes of the last meetingheld on May 6, 2008 had been previously circulated, <strong>and</strong>there being no amendment, moved that they be accepted.ResolutionFrom the ChairThat the minutes of the Annual General Meeting held onMay 6, 2008 be accepted.Carried2. Report of the CouncilThe President highlighted the following items:• A number of outst<strong>and</strong>ing CME activities took place during2008, with the Annual Scientific Meeting in Sydney ahighly successful <strong>and</strong> well-received event.• The introduction of the e-newsletter <strong>and</strong> revamp of the<strong>Bulletin</strong> have helped improve communication with Fellows<strong>and</strong> Trainees.• Support for research continued in 2008 through ongoinginput to the <strong>ANZCA</strong> Foundation.• There was ongoing support for Fellows involvedin training, including increased involvement withgovernment in core areas of training <strong>and</strong> st<strong>and</strong>ard setting.• There has been an increase in the number of Traineesregistering with the <strong>College</strong>, <strong>and</strong> the largest examinationsin the <strong>College</strong>’s history were held during 2008.• The review of the F<strong>ANZCA</strong> curriculum was commenced in2008, <strong>and</strong> input has been sought from a variety of sourcesas part of this process.• The separation from <strong>ANZCA</strong> of the Joint Faculty ofIntensive Care Medicine, <strong>and</strong> the establishment of a new<strong>College</strong> has been negotiated in an atmosphere of mutualrespect. <strong>ANZCA</strong> was happy to support JFICM’s view thatthe specialty of Intensive Care Medicine would be bestserved through an independent <strong>College</strong>. As many of theprocesses are separate for most Fellows <strong>and</strong> Trainees, itwas anticipated that there would be minimum impact asa result of the final separation. The <strong>College</strong> has undertakento work with the new <strong>College</strong> to try to ensure that noFellows or Trainees are adversely affected.In concluding her report, the President acknowledged theextensive pro bono work undertaken by Fellows as membersof a variety of committees, supervisors of training, regionaleducation officers, module supervisors, tutors, mentors,examiners <strong>and</strong> Councillors. She also thanked <strong>College</strong>solicitor, Mr Michael Gorton, <strong>and</strong> the CEO, Dr Mike Richards<strong>and</strong> the staff for their extensive contributions to the <strong>College</strong>.There were no questions for the President.3. Annual Financial Reports <strong>and</strong> Auditor’s ReportThe Honorary Treasurer was invited to present his firstreport on the <strong>College</strong>’s financial affairs. He highlighted thatthe <strong>College</strong> maintains its sound financial position with nooutst<strong>and</strong>ing loans or debts. He reported an operating deficitof approximately $500,000 for 2008, which was a significantimprovement on the 2007 deficit of close to $2 million. Themore favourable result for 2008 related to a number ofcost-reduction measures put in place by management.A significant loss for 2008 was reported as a result of adecrease of 30% in the investment portfolio since <strong>June</strong> ofthat year. It was explained that this has been partially offsetby an 8.3% investment return to date. It was highlighted thatin recent years, the <strong>College</strong> relied on the investment portfolioto offset any losses incurred in operations. The investmentportfolio encompasses the <strong>ANZCA</strong> Foundation <strong>and</strong> representsa source of funding for a variety of scholarships <strong>and</strong>professorships offered by the <strong>College</strong>, <strong>and</strong> in addition,provides a capital reserve.The Treasurer reported that in December 2008, Councilresolved that the <strong>2009</strong> management plan would beimplemented in such a way that normal operations wouldno longer be reliant on income from the investment portfolioto balance the overall budget.The <strong>College</strong> holds net assets of $18 million. Financial checks<strong>and</strong> balances were completed for 2008 <strong>and</strong> it was confirmedthat the <strong>College</strong> has fully complied with the external auditors’recommendations. In addition to this, an internal auditorhas been appointed for <strong>2009</strong>.In reiterating the sound financial position of the <strong>College</strong>, theTreasurer highlighted that this has resulted from the ongoingcommitment of Councillors, committee members, staff <strong>and</strong>Fellows throughout Australia, <strong>New</strong> Zeal<strong>and</strong>, Hong Kong <strong>and</strong>South East Asia.There were no questions for the Treasurer.The President moved that the balance sheet, income <strong>and</strong>expenditure account <strong>and</strong> auditor’s report for the period endedDecember 31, 2008 be received <strong>and</strong> adopted.ResolutionFrom the ChairThat the balance sheet, income <strong>and</strong> expenditure account<strong>and</strong> auditor’s report for the period ended December 31,2008 be received <strong>and</strong> adopted.Carried10The <strong>ANZCA</strong> <strong>Bulletin</strong> <strong>June</strong> <strong>2009</strong>
4. Declaration of the PollsCouncil BallotIt was noted that there had been six nominations for thefour vacancies on the Council. In addition to her re-election,the President congratulated Dr Michelle Mulligan on herelection, <strong>and</strong> st<strong>and</strong>ing Councillors Dr Frank Moloney <strong>and</strong>Dr Richard Waldron on their re-election to Council for theperiod <strong>2009</strong> - 2012.The following is the result of the Council ballot:Position on BallotVotes Counted1 WILSON, Leona Fay 8142 MOLONEY, Francis Xavier 7843 WALDRON, Richard John 7314 MULLIGAN, Michelle Janice 6965 FARRELL, Patrick Thomas 6076 BRAZENOR, Stephen Thomas 436Total Votes Counted 40685. Appointment of an auditorThe Treasurer moved, seconded by K Leslie that RSM BirdCameron & Partners be appointed the auditors for the <strong>College</strong>.There being no further discussion the President put themotion which was carried.ResolutionR J Waldron/K LeslieThat RSM Bird Cameron & Partners be appointed the auditorsfor the <strong>College</strong>.Carried6. Other business of which due notice has been given to theCEO in accordance with the constitution of the <strong>College</strong>No item had been received by the CEO.The President thanked everyone for their attendance,<strong>and</strong> declared the meeting closed at 5.20pm.Total Ballots Counted 1017Total Votes Counted ÷ 4Envelopes Received 1039Less Invalid Envelopes 20Ballots Received 1019Less Invalid Ballots 2Total Ballots Counted 1017JFICM Separation BallotThe following is the result of the postal ballot regardingthe resolution to endorse Council’s decision in respect ofseparation issues between JFICM <strong>and</strong> <strong>ANZCA</strong>:Ballots CountedFor 1161Against 149Total Votes Counted 1310Envelopes Received 1334Less Invalid Envelopes 19Ballots Received 1315Less Invalid Ballots 5Total Ballots Counted 1310The President moved that the Declaration of the Polls bereceived, <strong>and</strong> put the motion which was carried.ResolutionThat the Declaration of the Polls be received.CarriedFrom the ChairThe <strong>ANZCA</strong> <strong>Bulletin</strong> <strong>June</strong> <strong>2009</strong> 11
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