Federal Guidelines for Dam Safety: Emergency Action Planning for ...

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Suggested EAP Outline and ContentsStep 2: Notification and CommunicationAfter the emergency level at the dam has been determined, notifications are made in accordancewith the EAP’s Notification Flowchart(s). Details on the use of the Notification Flowchart andany additional contact information should be provided in the EAP.When developing notification and communication procedures, dam owners should coordinateclosely with emergency management authorities. All parties must understand that the formaldeclaration of public emergency by emergency management authorities can be a very difficultdecision. During this step, the dam owner should provide any information that will assist in thatdecision. An early decision and declaration are critical to maximizing available response time.When performing notification and communication activities, it is important that people speak inclear, nontechnical terms to ensure that those being notified understand what is happening at thedam, what the current emergency level is, and which actions to take. To assist in this step, theEAP may include checklists and/or prescripted messages to help the caller adequately describethe emergency situation to emergency management authorities. Different messages can bedeveloped for each emergency level. Examples of a notification checklist and prescriptedmessages are included in Appendix F.After initial notification, the dam owner should make periodic status reports to the affectedemergency authorities and other stakeholders in accordance with the Notification Flowcharts andassociated procedures. If it appears that the situation is continuing to deteriorate despite actionsbeing taken to moderate or alleviate failure, local authorities may decide to change their courseof action. Depending on the location of downstream residents and the estimated time required towarn them, the evacuating agencies may consider early evacuation or continued warnings untilthe emergency has passed.Step 3: Emergency ActionsAfter the initial notifications have been made, the dam owner will act to save the dam andminimize impacts to life, property, and the environment. During this step, there is a continuousprocess of taking actions, assessing the status of the situation, and keeping others informedthrough communication channels established during the initial notifications. The EAP may gothrough multiple emergency levels during Steps 2 and 3 as the situation improves or deteriorates.The dam owner should develop tables that include specific actions for minimizing impacts ofdam safety incidents. An example table is provided in Appendix G. Additional informationrelated to response actions may also be provided in the dam operating manuals and instructions.During an incident, safety and security measures should be implemented to secure the affectedoperational areas at the dam to protect operations personnel and the public, and permit aneffective performance of emergency response actions.Federal Guidelines for Emergency Action Planning for DamsII-9
Suggested EAP Outline and ContentsStep 4: Termination and Follow-upThe EAP should explain the expected termination and follow-up procedures for dam safetyincidents and emergencies. This step should explain the process to follow and the criteria fordetermining that the incident at the dam has been resolved. A Dam Emergency Termination Logmay be developed and used to document conditions and decisions. An example log form isprovided in Appendix I. Generally, the dam owner, or the dam owner’s dam safety expert, isresponsible for notifying the authorities that the condition of the dam has been stabilized.Government officials are responsible for declaring an end to the public emergency response.Following the termination of an incident, the dam owner, in coordination with emergencymanagement authorities, should conduct an evaluation that includes all affected participants. At aminimum, the following should be discussed and evaluated in an after-action review: Events or conditions leading up to, during, and following the incident Significant actions taken by each participant and improvements for future emergencies All strengths and deficiencies found in the incident management process, materials,equipment, staffing levels, and leadership Corrective actions identified and a planned course of action to implementrecommendationsThe results of the after-action review should be documented in an After Action Report (AAR)and used as a basis for revising the EAP. The dam owner should participate in the after-actionreview and the development of the AAR.f. General ResponsibilitiesA determination of responsibility for EAP-related tasks must be made during the development ofthe plan. Dam owners are responsible for developing and maintaining the EAP. Dam owners incoordination with emergency management authorities are responsible for implementing the EAP.Emergency management authorities with statutory obligations are responsible for warning andevacuation within affected areas. All entities involved with EAP implementation shoulddocument incident-related events. Appendix I includes an example Emergency Incident Log.The EAP must clearly specify the responsibilities of all involved entities to ensure that effectiveand timely action is taken if an emergency at the dam occurs. The EAP must be site-specificbecause conditions at the dam and upstream and downstream of the dam are unique to everydam. Some responsibilities to be considered are discussed below. An example summary of EAPresponsibilities is provided in Appendix B, Table B-1.Federal Guidelines for Emergency Action Planning for DamsII-10
Page 1 and 2: Federal Guidelines forDam SafetyEme
Page 3 and 4: PREFACEThe Federal Emergency Manage
Page 5 and 6: NATIONAL DAM SAFETY REVIEW BOARDTas
Page 7 and 8: Table of ContentsIII. Glossary ....
Page 9 and 10: Basic Considerations for Preparing
Page 17 and 18: Suggested EAP Outline and ContentsR
Page 19 and 20: Suggested EAP Outline and Contents
Page 21 and 22: Suggested EAP Outline and Contentsd
Page 23: Suggested EAP Outline and Contentsc
Page 27 and 28: Suggested EAP Outline and ContentsI
Page 31 and 32: Suggested EAP Outline and ContentsA
Page 35 and 36: Suggested EAP Outline and ContentsF
Page 37 and 38: Suggested EAP Outline and ContentsW
Page 41 and 42: GlossaryEmergency Operations Center
Page 43 and 44: Appendix AEAP Review Checklist
Page 45 and 46: Pre-planned Action ItemsAppendix A:
Page 47 and 48: Appendix BEAP and Dam Owner Respons
Page 49 and 50: Appendix B: EAP and Dam Owner Respo
Page 51 and 52: Appendix C: Example Notification Fl
Page 53 and 54: Appendix D: Sample Guidance Table f
Page 55 and 56: Appendix E: Example High Flow Notif
Page 57 and 58: Appendix F: Emergency Notification
Page 59 and 60: Appendix F: Emergency Notification
Page 61 and 62: Appendix G: Example Emergency Level
Page 63 and 64: Appendix G: Example Emergency Level
Page 65 and 66: Appendix HExercising the Emergency
Page 67 and 68: Appendix H: Exercising the Emergenc
Page 69 and 70: Appendix IExample Forms and Logs
Page 71 and 72: Appendix I: Example Forms and LogsT
Page 73: FEMA P-64Catalog No: 13211-1

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