Federal Guidelines for Dam Safety: Emergency Action Planning for ...

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Suggested EAP Outline and ContentsAlternative Sources of PowerAlternative sources of power for spillway gate operation or other emergency needs should beidentified in the EAP. The plan should list the location of each alternate power source, its modeof operation and, if portable, a means of transportation with routes to be followed.Emergency Supplies and InformationPlanning and organizational measures that can help the dam owner and emergency managementauthorities manage an emergency situation more safely and effectively include stockpilingmaterials and equipment for emergency use and coordinating information between organizations.The availability of local resources should be predetermined through discussions with localemergency management authorities and additional resource needs should be identified. The EAPshould include the name and contact information (including backups) for suppliers, additionalpersonnel, contractors, consultants, and any other entities who may be needed to assist the damowner or emergency management authorities in responding to a dam emergency.Stockpiling Materials and EquipmentWhere applicable, the following should be documented: Materials needed for emergency repair, including source; materials should be as close aspossible to the dam site Equipment needed for emergency response or repair, its location, and who will operate it Local contractors, vendors, and suppliers for dam-related equipment and supplies,including contact information and maps or directions to their locations Justification of decision not to stockpile materials and equipment if stocking is notwarrantedCoordination of InformationWhere applicable, the following should be described: The need for coordination of information on flows based on weather, runoff forecasts, damfailure, and other emergency conditions, including how coordination is achieved and thechain of communication, including names and contact information for responsible parties.Coordination with the NWS or other appropriate agency is recommended to monitorstorms, river stages, and flood waves resulting from a dam break. The NWS or otherappropriate agency may also be able to supplement the warnings being issued by using itsown communication system. If coordination of information on flows is not applicable, thisdecision should be documented in the EAP.Federal Guidelines for Emergency Action Planning for DamsII-17
Suggested EAP Outline and Contents Actions to be taken to lower the reservoir water surface elevation, if applicable, includingwhen and how this action should be taken. If not applicable, this should be documented inthe EAP. Actions to be taken to reduce inflow to the reservoir from upstream dams or controlstructures. The EAP should provide instructions for contacting operators of these structuresand how these actions should be taken. If such actions do not apply, this should bedocumented in the EAP. Actions to be taken to reduce downstream flows, such as increasing or decreasing outflowsfrom downstream dams or control structures on the waterway on which the dam is locatedor its tributaries. The EAP should provide instructions for contacting operators of thesestructures and how these actions should be taken. If such actions do not apply, this shouldbe documented in the EAP.Training and ExerciseResults of training and exercise programs are critical components in evaluating the effectivenessof an EAP. Training and exercise plans should be designed and developed by those entities withresponsibilities identified in the EAP. Since many emergency management authorities follow theFEMA Homeland Security Exercise and Evaluation Program (HSEEP) framework, HSEEPshould be considered by the dam owner and other entities involved with the EAP whendeveloping training and exercise activities. More information on the HSEEP can be found athseep.dhs.gov.Training. The people involved in the implementation of the EAP should be receive training toensure that they are thoroughly familiar with all elements of the plan, the available equipment,and their responsibilities and duties under the plan.Technically qualified personnel should be trained in the incident management process, includingdetection, evaluation, notification, and appropriate response actions during all emergency leveldeterminations. A sufficient number of people should be trained to ensure adequate coverage atall times. A brief description of the training performed at the dam and how often it is performedshould be included in the EAP.Local emergency management authorities may want to consider developing evacuation andshelter-in-place training materials for people who would be affected by a dam failure in theirjurisdiction. This is particularly important when a dam is categorized as unsafe or the populationimmediately downstream of a dam would be inundated within a short time frame.Federal Guidelines for Emergency Action Planning for DamsII-18
Page 1 and 2: Federal Guidelines forDam SafetyEme
Page 3 and 4: PREFACEThe Federal Emergency Manage
Page 5 and 6: NATIONAL DAM SAFETY REVIEW BOARDTas
Page 7 and 8: Table of ContentsIII. Glossary ....
Page 9 and 10: Basic Considerations for Preparing
Page 17 and 18: Suggested EAP Outline and ContentsR
Page 19 and 20: Suggested EAP Outline and Contents
Page 21 and 22: Suggested EAP Outline and Contentsd
Page 23 and 24: Suggested EAP Outline and Contentsc
Page 25 and 26: Suggested EAP Outline and ContentsS
Page 27 and 28: Suggested EAP Outline and ContentsI
Page 31: Suggested EAP Outline and ContentsA
Page 35 and 36: Suggested EAP Outline and ContentsF
Page 37 and 38: Suggested EAP Outline and ContentsW
Page 41 and 42: GlossaryEmergency Operations Center
Page 43 and 44: Appendix AEAP Review Checklist
Page 45 and 46: Pre-planned Action ItemsAppendix A:
Page 47 and 48: Appendix BEAP and Dam Owner Respons
Page 49 and 50: Appendix B: EAP and Dam Owner Respo
Page 51 and 52: Appendix C: Example Notification Fl
Page 53 and 54: Appendix D: Sample Guidance Table f
Page 55 and 56: Appendix E: Example High Flow Notif
Page 57 and 58: Appendix F: Emergency Notification
Page 59 and 60: Appendix F: Emergency Notification
Page 61 and 62: Appendix G: Example Emergency Level
Page 63 and 64: Appendix G: Example Emergency Level
Page 65 and 66: Appendix HExercising the Emergency
Page 67 and 68: Appendix H: Exercising the Emergenc
Page 69 and 70: Appendix IExample Forms and Logs
Page 71 and 72: Appendix I: Example Forms and LogsT
Page 73: FEMA P-64Catalog No: 13211-1

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