January 2013 - Informatics

E-Gov Products & Servicesl SMS alert integration on varioustransaction processes.DELIVERABLESn Preparation of Annual Plan Programmein District Audit Offices (DAO)l Plan Initiationl Manage Auditorsl Office Managementl Party Formationn Manage Institutions (Party wise)l Institution Selectionl Year of Accounts Selectionl Transit Days Allocationl Auto-date Activationn Approval of Party wise Annual PlanProgramme by DAOl Reviewer Managementn Approval of Annual Audit Programmel District Level by the DAOl Head quarter Level by the Examinern Issue of Intimation letters byDAO/Auditorsn Weekly Diary Managementl Online Weekly Diary entry by allmembers of each Audit Party whereinternet facility is availablel Offline Weekly Diary Entry by DataManager at District Office for the AuditParty, where internet facility is notavailablen Tour Programme Managementn Member Reshufflingl Dropping member from existing partyl Adding dropped members to desiredpartyl Approval/Rejection of memberreshuffling at Head Quarter leveln Institution Reshufflingl Dropping Institutions from Party’sPlanned Programmel Transferring institutions from PlannedProgramme of one party to anotherl Adding new institutions to PlannedProgramme of a partyl Approval/Rejection of above changes atHead Quarters leveln Audit Report Preparationl Preparation of Draft Audit Report (DAR)by Lead auditorl Review of DAR by Reviewing Officerl Scrutiny & Approval of DAR by DAOl Publication of DARn Compliance Managementl Entry of Compliance details as receivedfrom Auditee Institutionsl Entry of Spot Verification findingsl Compliance Processn Surcharge Managementl Initiation of Surcharge Action undersection 9(2)bl Initiation of Surcharge Action undersection 9(3)l Initiation of Surcharge Action undersection 10(1)n Important Reportsl D.O. Letterl M.P.R.l Capsulel Misappropriationl Deviationn Audit related queriesl Query on Auditorsl Query on Auditee Institutionsl Query on Audit Reports etc.ADVANTAGES OF AUTOMATIONl Availability of up-to-date status onnumber of audit institutions audited andnumber of arrear audit year of accounts.l Updated information on auditprogramme and performance.l Monitoring activities of officials underLFA organization - DAO, AuditSuperintendent & Auditor.l Traceability of position of each auditparty.l List of audit programmes consumingexcess working days can be monitored.l The system can automatically generateall reports and returns thereby saving auditman days.l It will be a paperless operation, whichcan save about minimum 10000 reams ofpaper in a year.l Approximately 3000 mandays / 21000hours for the LFA organization can besaved immediately which can help incovering audit of minimum 80 years ofaccounts of Panchayat samities or 750years of accounts of Gram panchayats.l Any deviation report of auditprogrammes from the proposed annualprogramme can be traced.l Auto calculation of statements resultingin better audit performance.l Being a web enabled application, itensures easy access of audit reports, whichcan be viewed or downloaded.10 | informatics.nic.in | January 2013