Student Handbook - Asian University for Women

This handbook has been published by the Dean of Students’ Office for the students and community of theAsian University for Women. It outlines policies, procedures, and services currently available at theUniversity. Every effort has been made to ensure the accuracy of its content.The Asian University for Women reserves the right to modify or change the information contained in thishandbook at any time without notice, though whenever possible, the University will make a reasonableeffort at notifying students. For the most up-to-date policies and procedures, please check the AUWwebsite.Student Handbook 2012-2013Asian University for Women20 M. M. Ali RoadChittagong—4000, Bangladeshwww.asian-university.org

TABLE OF CONTENTSMission, Vision, Questions, and Concerns ............................................................................................ 7Mission & Vision ........................................................................................................................ 7Academic Questions and Concerns ............................................................................................. 7Financial Aid Questions and Concerns ........................................................................................ 7Physical Facilities Questions and Concerns ................................................................................. 7Personal and Other Related Questions and Concerns ................................................................... 7Emergencies ............................................................................................................................... 8Academic Policies and Procedures ........................................................................................................ 9Academic Actions Policy ............................................................................................................ 9Academic Standards ....................................................................................................... 9Academic Alert .............................................................................................................. 9Academic Warning ....................................................................................................... 10Academic Probation ..................................................................................................... 10Final Probation ............................................................................................................. 11Suspension ................................................................................................................... 11Appeal Process for Suspension ..................................................................................... 11Returning from Suspension........................................................................................... 12Expulsion ..................................................................................................................... 12Additional Information ................................................................................................. 12Resources ..................................................................................................................... 13Academic Honor Code .............................................................................................................. 13Plagiarism .................................................................................................................... 14Cheating on Exams or Quizzes ..................................................................................... 15Other Forms of Academic Dishonesty .......................................................................... 15Attendance Policy ..................................................................................................................... 16Grades ...................................................................................................................................... 17Symbols Used in Lieu of Grades ................................................................................... 17Calculating (Cumulative) Grade Point Average ............................................................ 18Policy for Disputed Final Grades .................................................................................. 18Grade Reports, Transcripts, and Records ...................................................................... 18Honor Roll ................................................................................................................... 19Incompletes .................................................................................................................. 19Repeating Coursework ................................................................................................. 19Transfer Credits ............................................................................................................ 19Graduation Honors .................................................................................................................... 203

Table of ContentsWithdrawal Policy .................................................................................................................... 20Adding/Swapping a Course .......................................................................................... 20Dropping/Withdrawing from an Individual Course (without a “W” on the transcript) .... 20Withdrawing from an Individual Course (with a “W” on the transcript) ........................ 20Complete Withdrawal (all courses) ............................................................................... 21Voluntary Leave of Absence......................................................................................... 21Involuntary Withdrawal ................................................................................................ 23Academic Resources ............................................................................................................................ 27Academic Advising ................................................................................................................... 27Peer Tutoring Services .............................................................................................................. 27The Writing Center ................................................................................................................... 28University Policies ............................................................................................................................... 29Honor Code .............................................................................................................................. 29Rights and Responsibilities ........................................................................................... 29Disciplinary Procedures for Violating A University Policy ........................................................ 30Alcohol and Drugs .................................................................................................................... 31Bangladeshi Laws ..................................................................................................................... 31Gambling .................................................................................................................................. 31Physical And Verbal Attacks ..................................................................................................... 31Sexual Misconduct/Harassment................................................................................................. 31Smoking ................................................................................................................................... 32Community Living: Residential Life Policies & Procedures ...................................................... 321. Residency Requirement Policy............................................................................... 322. Check-in Procedures .............................................................................................. 333. Check-out Procedures ............................................................................................ 334. Cleanliness and Housekeeping ............................................................................... 335. Compliance with Staff ........................................................................................... 336. Damage Policy ...................................................................................................... 347. Disorderly or Disruptive Conduct .......................................................................... 348. Fire Safety ............................................................................................................. 349. Furnishings in Student Rooms................................................................................ 3510. Guests.................................................................................................................. 3511. Housing During Vacation (term breaks, holidays, etc.) ......................................... 3612. Keys .................................................................................................................... 3613. Leaving the AUW Premises ................................................................................. 3614. Maintenance or Repair of Student Room Facilities ............................................... 374

Table of Contents15. Missing Student Notification ................................................................................ 3716. Quiet Hours ......................................................................................................... 3717. Restricted Items ................................................................................................... 3718. Room Assignments .............................................................................................. 3719. Room Changes..................................................................................................... 3720. Room Decorations ............................................................................................... 3821. Room Entry and Inspection .................................................................................. 3822. Security ............................................................................................................... 3823. Solicitation and Advertising ................................................................................. 3824. Unauthorized Possession/Theft ............................................................................ 3825. House System ...................................................................................................... 39Water and Energy Conservation ................................................................................................ 40Hartal Policy ............................................................................................................................. 40The Health and Wellness Center’s Confidentiality Policy .......................................................... 40Policy for Pregnant Students at AUW ....................................................................................... 41Office of Student Affairs (OSA) Policies................................................................................... 431. Opening a Student Club or Organization ................................................................ 432. Closing a Student Club or Organization ................................................................. 443. Using AUW Facilities for Club Activities .............................................................. 454. Policy on Club Activities and Budgets ................................................................... 455. Organizing Events ................................................................................................. 466. Borrowing Cameras, Stationery, Costumes, and Other Resources ........................... 467. Planning Workshops, Seminars, Training Sessions, etc. ......................................... 47Student Publications Policy ....................................................................................................... 47Work-Study Policy ................................................................................................................... 48Policy on Responsible Use of AUW Computing Resources ....................................................... 50Representing AUW at Outside Conferences, Fundraising, and Other Events .............................. 51University Services .............................................................................................................................. 53Announcement Boards .............................................................................................................. 53Athletic Facilities ...................................................................................................................... 53Campus Safety and Security ...................................................................................................... 53Computing on Campus .............................................................................................................. 53Computer Labs ............................................................................................................. 53Computer Lab Hours .................................................................................................... 54Support Staff / Computer Lab Monitors ........................................................................ 54Computer Lab Rules ..................................................................................................... 545

Table of ContentsFile Storage .................................................................................................................. 54Personal Laptop Use ..................................................................................................... 54Dean of Students ....................................................................................................................... 55Dining Hall Services ................................................................................................................. 55Finance and Accounts ............................................................................................................... 55Health and Wellness Center ...................................................................................................... 55Counseling and Psychological Services ........................................................................ 56Library ...................................................................................................................................... 56Library Identification Card ........................................................................................... 56Library Collection ........................................................................................................ 56Library Facilities .......................................................................................................... 57Library Loans ............................................................................................................... 58Library Rules ............................................................................................................... 58Lost And Found ........................................................................................................................ 58Mail .......................................................................................................................................... 59The Office of Internships and Civic Engagement ....................................................................... 59The Office of the Registrar ........................................................................................................ 61The Office of Student Affairs .................................................................................................... 61Student Clubs ............................................................................................................... 61Student Government ..................................................................................................... 62The Work-Study Program ............................................................................................. 62Cultural Celebrations .................................................................................................... 62Term Breaks: Fall, Spring, Summer .............................................................................. 63Workshops, Talks, and Seminars .................................................................................. 63Student ID Cards....................................................................................................................... 63Telephones ............................................................................................................................... 636

MISSION, VISION, QUESTIONS, AND CONCERNSMISSION & VISIONThe Asian University for Women (AUW) seeks to graduate women who will be skilled and innovativeprofessionals, service-oriented leaders in the business and communities in which they will work and live,and promoters of intercultural understanding and sustainable human and economic development in Asiaand throughout the world.AUW seeks:To educate Asian women to become highly motivated and effective professionals, leaders, andservice-oriented citizens of the region and thereby promote the development of and interculturalunderstanding among the peoples of Asia;To provide a vibrant and diverse residential learning community where highly talented womenand those with uncommon potential from many cultural and religious backgrounds can grow bothintellectually and personally;To create a student-focused learning environment where the humanities and natural and socialsciences establish a broad base of inquiry, where disciplinary and independent studies providelearning depth, and where applied studies in both the general studies and majors’ curricularequires students to link theoretical understanding with contemporary issues and challengesfacing Asia and the world; andTo focus student learning on the acquisition of intellectual abilities, reflective personal growth,leadership abilities, and a service-oriented outlook.ACADEMIC QUESTIONS AND CONCERNSIf a student has a question, concern, or complaint about her experience in a class or about a facultymember, the student should first contact the faculty member directly. If a student wishes to address theissue further, she should meet with the respective academic dean. If a student has questions or concernsabout her progress toward graduation, general graduation requirements, or needs assistance with academicadvising, academic skills, and/or writing skills, the student should contact her academic advisor. If astudent has a question or concern about academic records, registration, drop and add, and/or transfer ofcredits, the student should contact the Deputy Registrar in the Office of the Registrar in 20G 400.FINANCIAL AID QUESTIONS AND CONCERNSStudents with financial aid questions or concerns should write to the Financial Aid Committee:financial.aid@auw.edu.bdPHYSICAL FACILITIES QUESTIONS AND CONCERNSStudents with questions, problems, or complaints about physical facilities (e.g. restrooms, lights inclassrooms, etc.) should contact maintenance in 20G Basement.PERSONAL AND OTHER RELATED QUESTIONS AND CONCERNSStudents who need to discuss personal and other related problems, such as family difficulties, careergoals, disputes with other students, or similar problems, should contact the following offices forassistance. If you are uncertain about which office to contact, begin with the Dean of Students’ Office.7

Mission, Vision, Questions, and ConcernsDean of StudentsGeneral Information, Grievances, Conflict Resolution20H 103Health and Wellness CenterPersonal Concerns and Health Questions20B 6D/6EOffice of Internships and Civic EngagementInternship Information, Graduate School Preparation, Job Placement20H 104EMERGENCIESIn the event of an emergency, students will be directed by AUW staff on what to do.Students should familiarize themselves with AUW’s emergency plans and evacuation procedures, whichare included in this Handbook.The following people are available 24/7 during an emergency:Security:Major Ezaz Afzal, Deputy Director Logistics and Security (0173091578)Ms. Shamima Parveen, Assistant Manager of Security and Operations (01730035610)Resident Faculty:Dr. Qamar Banu, Director of Residential Life (01730035611)Health Center:Ms. Rina Dhar, Senior Nurse (01817201550)Other:Mr. Omar Shareef, Chief Operating Officer (01715155255)Fire Department: 031-2521150, 017303366668

ACADEMIC POLICIES AND PROCEDURESACADEMIC ACTIONS POLICYThe Asian University for Women (AUW) is committed to maintaining high academic standards whileenabling student success by providing students with valuable resources and support throughout theiracademic career. This academic actions policy will help achieve the aforementioned goal by: (a)informing students of the University’s academic standards and procedures; (b) identifying students whomay be in danger of failing one or more courses; and (c) providing effective intervention and academicsupport. It is not a policy for disciplinary actions related to non-academic matters. For that, please refer tothe Honor Code and other rules as stated in this Student Handbook.Academic StandardsAt AUW, all students are expected to meet minimum standards in order to remain in good academicstanding. These standards are: a) attaining a minimum 2.0 grade point average (GPA) each term; b)attaining and maintaining a minimum 2.0 cumulative grade point average (CGPA) in order to graduate;and c) maintaining adequate progress toward completing graduation requirements (four 4-credit coursesor 16 credits per term for Undergraduate students; Access Academy students must remain enrolled in allrequired courses). No student may enroll in fewer than three 4-credit courses (12 credits) per term.Any student who does not meet the above standards will be subject to academic actions. Depending onthe circumstances, one of six actions may be taken: Academic Alert, Academic Warning, AcademicProbation, Final Probation, Suspension, and Expulsion. These are detailed below.Academic AlertThe purpose of an Academic Alert is to identify and warn students who may be in danger of failing one ormore courses. Through this process, the University can intervene, inform the students that a change isnecessary, and connect struggling students 1 to existing services and resources so that they can maintain orimprove their GPA.Near the 6 th week of the semester 2 , faculty members are asked to identify students in their classes whomay be in danger of failing as well as the reason for their concern. Alerts may be issued for excessiveabsences, trouble with subject matter, not completing assignments, and/or writing deficiencies. 3Academic Alerts are not grades, and AUW will not keep a permanent record of Academic Alerts.How an Academic Alert is issued:1. A faculty member, academic advisor, or AUW staff will submit a referral by completing anAcademic Alert Form anytime during the term, and especially at the 6 th week deadline 4 .1 AUW defines “struggling students” as those students who: have poor attendance; are continually late for class orleave early; don’t take notes; are inattentive; don’t participate; or any student, who in the opinion of the facultyinstructor, is unlikely to be successful in a given course.2 Alerting a student at the six-week mark gives them enough time to change their behavior and has a greater impacton their overall performance. Faculty members can, however, refer a student they are concerned about at any timeduring the term, either before or after the Academic Alert deadline.3 For a complete list of warning signs and behaviors a struggling student may exhibit, please see the section titled“Information for Faculty and Staff” at the end of this policy.4 Access Academy faculty should submit referrals to the Director of the Access Academy.9

Academic Policies and Procedures2. The Designated Person in the Office of the Registrar (the DP) or the Access Academy Directorwill notify the faculty member that s/he has received the referral, review the referral, and meetwith the student of concern.3. Once a student has been contacted and there is some resolution of the issue (e.g. setting new,measurable objectives and goals that the student can complete within a specified amount of time),the referring faculty member, academic advisor, or AUW staff will be contacted via e-mail tofollow-up on the progress made with the student.4. Information that is considered confidential will not be revealed. Please note that someconfidential student information cannot be made available to faculty and staff, e.g., counselingreferrals.5. The DP or the Director of the Access Academy will maintain contact with the student for theremainder of the semester to follow up and provide ongoing support.Academic WarningThe purpose of an Academic Warning is to inform the student that she is falling behind on graduationrequirements and may need to repeat coursework to successfully complete her major and/or corerequirements. Undergraduate students are expected to graduate in four years, taking on average 4 coursesor sixteen credits per semester to fulfill requirements; Access Academy students are expected to graduatein 3 terms or one academic year. If a given student is shown to be falling behind regarding thisexpectation, an Academic Warning will be issued to the student.Additionally, an Academic Warning will also be issued to a student when her GPA is above minimumstandards, but she has received at least two grades that are below 2.0 (C) at the end of a term.The warning will not appear on a student’s permanent record.When an Academic Warning is issued, the Undergraduate student must meet with the DP and heracademic advisor prior to registering for the following term to determine what steps she must take tograduate on time, and which courses she can register for the following term. During the course of theterm, the DP will maintain contact with the student to follow-up and provide ongoing support. AccessAcademy students must meet with the Director of the Access Academy, who will follow up and set upongoing support for the student.Academic ProbationA student will be placed on Academic Probation if, at the end of any grading term, her GPA falls below2.0, and the status will be recorded on the student’s unofficial transcript. Undergraduate students’progress will be monitored by the DP, and Access Academy students’ progress will be monitored by theDirector of the Access Academy. Both will provide ongoing support to the student for the subsequentterm(s).The Probation status will be lifted, and removed from the unofficial transcript, if the student’s GPA meetsminimum standards in the subsequent term. However, if a student fails to meet minimum standard in thesubsequent term, she may only continue on Academic Probation if she is seen to have made adequateprogress. If she makes negative or zero progress, she will be subject to more serious academic actions(such as Final Probation or Suspension). Access Academy students who make negative or zeroimprovement may risk their chances of promotion to the Undergraduate program.10

Academic Policies and ProceduresFinal ProbationA student will be placed on Final Probation if her CGPA falls below minimum standards at the end of anygrading term. The status will be recorded on the student’s unofficial transcript, and her parents orguardians will be notified of the probationary status in writing.An Undergraduate student placed on Final Probation will have to meet with the DP and her academicadvisor to discuss and arrange a plan for success (e.g. change major). An Access Academy student willhave to meet with the Director of the Access Academy. The student must also withdraw from anyextracurricular activities, including any work-study jobs, she is committed to and focus solely on herstudies. Her progress will be monitored by the DP/Director of the Access Academy, who will provideongoing support throughout the term.The Final Probation status will be lifted, and removed from the unofficial transcript, if the student’sCGPA meets minimum standards in the subsequent term. If a student fails to increase her CGPA tominimum standards within one term, but makes significant progress in her term GPA, she may continueher studies on Final Probation for another term. If her CGPA is still below minimum standards after twoterms, or if she has made zero or negative improvement on her GPA in the term following the issuance ofthe Final Probation, she will be placed on Suspension. Due to the brevity of the Access Academy year,students who fail to make improvement in the Final Probation stage risk promotion to the UndergraduateProgram.SuspensionAn undergraduate student who fails to meet minimum standards after a term in Final Probation will beplaced on Suspension for a minimum of two terms (Fall and Spring). When a student is placed onsuspension, several consequences will follow:the action will be recorded on the student’s unofficial transcript while the student is onSuspensionthe student’s parents or guardians will be notified in writing of the Suspensionthe student must leave campus at the earliest possible, at her own expense 5 , after being notified ofthe Suspension and may not return to campus without prior permission from the appropriate deanthe student cannot participate in any University academic or extracurricular activities during theSuspension, including registering for future courses.Any student placed on Suspension must reapply to return to AUW. If readmitted, students will return on aFinal Probation status. Readmitted students who do not meet the terms of Final Probation will be expelledfrom the University.Appeal Process for SuspensionA student may appeal the suspension by following the procedures outlined below.1. Submit a formal letter of appeal to the Vice Chancellor and the DP.2. Develop a detailed and thoughtful re-entry plan, which must be included in the letter of appeal.5 Generally, a suspended student will have to pay for her travel expenses; however, in cases of extreme financialneed, AUW may provide financial assistance.11

Academic Policies and Procedures3. Arrange a conference to review the re-entry plan with the Vice Chancellor and the DP.Instructions on registering for classes will be provided if reinstated.A student can only appeal the Suspension within the timeframe given in the suspension notice. Noappeals of academic dismissal will be heard after the assigned deadline.Returning from SuspensionSuspended students will be notified by the DP with instructions on how to apply for readmissions intoAUW. In order to return, the student must submit:1. A Petition to Return From Suspension2. A letter describing in detail what she has been doing during her time away and her plan forsucceeding when she returns3. Transcripts from other colleges if she has taken courses4. Evidence of satisfactory work experience if she engaged in work5. Names, addresses, and e-mail addresses of three individuals (not friends or relatives) with whomthe student has worked or studied (these individuals will be contacted and asked to forward aletter of reference on the student’s behalf attesting to their readiness to resume their studies)The application packet will be reviewed by the Academic Actions Committee and notify the student oftheir decision. If a student does not submit the necessary readmissions material by the due date assignedby the DP, the student’s petition to return will be denied and she will be expelled from the University.ExpulsionAny student who fails to meet minimum standards, the conditions set upon her by the Academic ActionsCommittee as part of her readmission, or the standards of her Final Probation after returning fromSuspension, will be expelled from the University. When expelled, the student must leave campus at theearliest possible after being notified of the expulsion, and she may not reapply for admissions to AUW.Her parents or guardians will also be notified of the expulsion. Expulsions from the University are final,and no appeals will be heard.Additional InformationThe following information is issued to faculty and staff with regard to student academicperformance:If a student in your class demonstrates any of the following warning signs or other behaviors you feel mayput the student’s success at risk, please issue an academic alert.- Missing two or more classes within the first two weeks of the semester- Missing two or more consecutive classes without notification- Consistently late to class- Low or no engagement in the classroom (sleeping in class, not taking notes, talking, texting, orlack of participation)12

Academic Policies and Procedures- Not coming to office hours for support when being asked by instructor or when not doing well inclass- Low or no motivation- Poor academic performance or marked change in academic performance- Failure to acquire textbook or other course materials- Failure to complete reading assignments- Lack of preparation for assignments- Failure to demonstrate the skills needed for the course/assignments- Isolation – student does not seem to be making appropriate peer connections- Disruptive behavior- Exhibiting an attitude affecting the engagement of other students in the class- Poor quality of work and/or late/missing assignments- Other: academic difficulty due to personal issues outside the classroom (financial, transportation,etc.)- Other concerns that pose a threat to student successResourcesStudents who find that they are struggling to meet course requirements have a number of resourcesavailable to them. AUW encourages students to utilize these resources, and speak to their academicadvisors about other resources that may not be listed here.The best resource available to any student is her course instructor. The course instructor will be able toexplain course expectations, content, and what the student can do to perform well in the course. Thus,AUW encourages students to visit their course instructors during office hours or schedule an appointment.Students can also use the AUW Writing Center (https://sites.google.com/site/thewritingcenteratauw/) andhire a peer tutor through the Peer Tutoring Services.ACADEMIC HONOR CODEThe mission of the Asian University for Women (AUW) is to educate ethical leaders. All forms ofunethical behavior are serious violations of our mission, and therefore, will not be tolerated.Perhaps nothing matters more to your faculty than the integrity of your academic work. Universities arebased upon the fundamental principle that the work you present as your own is truly yours because theacademic community revolves around ideas and creativity. Each person’s ideas are his or hercontribution to the academic community. Therefore, taking another person’s ideas and representing themas yours is a serious form of dishonesty in the academic community. Similarly, cheating (copyingsomeone else’s work, asking for answers, sharing answers, etc.) and other forms of dishonesty (falsifyingdata, making up references, etc.) are also considered to be serious forms of dishonesty.AUW students are expected to reflect a high standard of integrity in all areas of their lives, with thisstandard stemming not from mere compliance with external rules, but from a personal commitment tothese values. Therefore, students must pledge to abide by the Academic Honor Code:As a student of the Asian University for Women, I will not participate in or tolerate academicdishonesty.13

Academic Policies and ProceduresStudents who violate the above pledge not only compromise their own integrity, but they undermine themission of the AUW. Below are some standards and procedures that (1) explain what plagiarism andother forms of academic cheating are, and (2) allow the faculty and administration to impose seriousconsequences when such forms of unethical behavior occur.PlagiarismPlagiarism is intentionally taking credit for another’s words or ideas.You may not plagiarize in your academic work.You must adhere to the following: When you use someone else’s words (whether they are from a distinguished author or aclassmate’s paper), you must place in quotation marks the words you use and then give theappropriate citation of author and source. A good guideline to use to avoid plagiarism is that ifyou are quoting three or more sequential words from someone else, you must always put thosewords in quotation marks. If you paraphrase (reword) another person’s ideas, then you must also cite the source.Paraphrasing must involve changing the words and sentence structure of the original source. You must cite materials you find on the internet and either copy or paraphrase, even if the authoris not identified.The various academic disciplines (humanities, social sciences, sciences) have slightly different formatsthat are to be used for footnotes, endnotes, and bibliographies. Your professor for a particular class willtell you which format he or she wants you to use in that class.Consequences of PlagiarismFirst Offense: A student who plagiarizes for the first time will receive a grade penalty on the paper orassignment. The professor, based on the severity of the plagiarism, will determine this grade penalty. Thestudent may be required to rewrite the paper or assignment. Additionally, the student will meet with therelevant faculty member and Program Coordinator to discuss the offense. During the discussion, noteswill be taken on the Academic Misconduct Report Form 6 , and all three will sign the form to confirmthat the student has understood the nature of the offense. The completed form will be submitted to theOffice of the Registrar, and kept in the student’s file.Second Offense: A student who plagiarizes for the second time in a course will receive an F in the courseand be given a warning. She will meet with the relevant faculty member, Program Coordinator (if any),and Dean to discuss the offense. During the discussion, notes will be taken on the Academic MisconductReport Form, and all four will sign the form to confirm that the student has understood the nature of theoffense. The completed form will be submitted to the Office of the Registrar, and kept in the student’sfile.Third Offense: A student who plagiarizes for the third time (cumulative offenses) will both fail thecourse in which they have plagiarized and be placed on academic probation. This student will also loseany named scholarship she holds and will not be eligible to compete for summer academic opportunitiesor represent the AUW at conferences or events.6 Faculty members can collect the Academic Misconduct Report Form from the Office of the Registrar14

Academic Policies and ProceduresFourth Offense: A students who plagiarizes for the fourth time (cumulative offenses) will be suspendedfrom the University.Fifth Offense: A student who plagiarizes for a fifth time (cumulative offenses) will be expelled from theUniversity.Cheating on Exams or QuizzesCopying, asking for answers, sharing answers, and any other form of cheating (misrepresentingyour own work and knowledge) on exams or quizzes are all forms of academic dishonesty.Consequences for Cheating on Exams or QuizzesFirst Offense: The professor in whose class the cheating occurred may either fail the student on the quizor test or fail the student in the class, depending on the degree of cheating. The student will be placed onacademic probation, lose any named scholarship she holds, will not be eligible to compete for summeracademic opportunities or represent the AUW at conferences or events.Second Offense: Students who cheat for a second time (cumulative offenses) will fail the class in whichthey cheat and be suspended from the university for one term.Third Offense: Students who cheat for a third time (cumulative offenses) will be expelled from theuniversity.Other Forms of Academic Dishonestya. Making up references, quoting wrong sources, etc. You may not make up reference informationor sources or cite other sources instead of the actual source of the material you are using.b. Falsifying data. You may not make up or falsify data as part of surveys, in laboratoryexperiments, or in any other academic exercise.c. Misrepresenting your situation to be excused from academic work. You may not go to the nurseor the counselor with a made up excuse in order to be given an extension on a paper or otherassignment or avoid taking an exam.d. Submitting the same paper in more than one class. You may not submit the same paper, orsubstantively the same paper, in more than one class unless you are given permission by bothfaculty members (or by the second faculty member in the event the second class occurs in a latersemester). If permission is given, you must follow instructions on any modifications you mustmake.e. Informing a student in a later class about questions on tests or quizzes. When tests or quizzes aregiven for multiple classes that meet at different times, a student who takes the exam at an earliertime may not inform students who will take the exam during a later time about the test questionsand/or answers or anything else regarding the contents of the test or quiz.f. Misrepresenting your academic work or qualifications in any way. Examples includemisrepresenting one’s grade point average or academic qualifications on an application for aninternship or summer study.15

Academic Policies and ProceduresConsequences for Other Forms of Academic DishonestyFirst Offense: The professor in whose class the academic dishonesty occurred may either fail the studenton the assignment or fail the student in the class. Students who are found guilty of academic dishonestywill be placed on probation, lose any named scholarship they hold, and will not be eligible to compete forsummer academic opportunities or represent the AUW at conferences or events.Second Offense: Students who cheat for a second time will fail the class in which they cheat and besuspended from the university for one term.Third Offense: Students who cheat for a third time will be expelled from the university.Important Notes:Note that actions taken for ethical violations will add to any existing academic actions or serve as thestarting place for subsequent academic actions. For example, in the case of plagiarism or cheating anaction taken will be the next most severe action after the one a student has already received for pooracademic performance. In the case of an academic action coming after an ethical violation, the actiontaken will be more severe than that given for cheating or plagiarism.A record of each incidence of plagiarism, cheating, or any other form of academic dishonesty will be keptby the AUW Registrar in a student’s file. The Academic Actions Committee will review incidences ofacademic dishonesty after the end of each semester.A student’s financial aid will not be extended beyond four years of undergraduate study due to the studenthaving to repeat courses due to failing grades resulting from poor academic performance orcheating/plagiarism violations.ATTENDANCE POLICYDefinitions: Excused Absence – an absence approved or authorized by AUW. Unexcused Absence – any absence not approved or authorized by AUW.1. Excused absencesa. Death in the immediate family (parent or siblings), for up to one week.b. Hospitalization for serious illness or medical problem / disability, for up to two weeks (forlonger illnesses, a medical leave for the term may be granted, the procedures for which can befound in the Voluntary Withdrawal Policy).c. Attending an AUW sponsored event or representing the AUW at a meeting or event, for up toone week.In these cases, students will have the opportunity to make up academic work that is missed andwill be given an excused absence from their physical education classes.Notification of the excused absence will come from the Resident Faculty, in the case of leave dueto death in the family or hospitalization, or the Dean of Students, in the case of an AUWsponsored event or travel. Notification will be sent to the Registrar who will then send the noticeto the relevant faculty and keep a record of the excused absence.16

Academic Policies and ProceduresMedical leaves or extended absences from physical education will be granted by the ViceChancellor and go to the Registrar who will inform the relevant faculty.2. Unexcused absencesa. Family events (e.g., weddings).b. Attending to family problems, illnesses of family members.c. Attending a conference, event, or other outside activity that is not authorized by the AUW,even if the organizer awards the student the funds to attend.GRADESA student may still choose to attend and/or participate in these outside activities, but will need toaccept the consequences of missing whatever academic work occurs during their absence.In these cases, there will be no possibility to make up academic or physical education class work.Letter Point Value Percentage DescriptionGradeA+ 4.3 98-100^ Excellent to very good; comprehensive knowledge andA 4.0 94-97 understanding of subject matter; marked insight and/orA- 3.7 90-93originality.B+ 3.3 87-89 Good: moderately broad knowledge and understanding ofB 3.0 84-86 subject matter; noticeable insight and/or originality.B- 2.7 80-83C+ 2.3 77-79 Satisfactory: reasonable knowledge and understanding ofC 2.0 74-76subject matter; some insight and originality.C- 1.7 70-73D+ 1.3 67-69 Marginal: minimum of knowledge and understanding ofD 1.0 64-66 subject matter; limited insight and/or originality.D- 0.7 60-63F 0.0 Less than 60 Failing: unacceptably low level of knowledge andunderstanding of subject matter; severely limited insightand/or originality.^These percentages are meant to serve as a guideline. Curves may be used to adjust actual percentagesso that they match the descriptions created for a particular class.The letter grade for each course as well as semester and cumulative GPAs will appear on the transcript.Symbols Used in Lieu of GradesSymbolP / FINCRExplanationPass / Fail: May be used in special courses and situations (some summer programs,courses that involve an internship or other practicum)Incomplete: (1) Student has substantial equity in the course and (2) is unable tocomplete course requirements because of circumstances beyond her control. Onlyfaculty members may award grades of INC.Registered in year-long course which does not require a grade at the end of the firstterm (a possible example, might be a year-long senior thesis)17

Academic Policies and ProceduresNAWWFNot attending: Student is officially enrolled in a course but has not attended orparticipated in class work (for use at midterm only; not accepted at end of term andnot entered on student transcripts).Withdrew from course (with advisor’s written permission) beyond midterm.Withdrew from course/stopped attending (without permission)Calculating (Cumulative) Grade Point AverageTo calculate a (C)GPA, multiply the value of the grade received (point values shown above) by the credithours for the course. Then add up the total points and divide by the total credits. As an example:Course Grade Credits Quality PointsCourse 1: A 4.0 16Course 2: B 4.0 12Course 3: C+ 4.0 9.32Course 4: F 4.0 0Totals: 16 37.32GPA = 37.32 ÷ 16 = 2.33 (To calculate your CGPA, just add more courses to the above formula.)Grades of INC, P, and W are excluded from GPA calculation. A grade of WF is included in GPAcalculation. Only grades for courses taken at AUW are factored into a student’s GPA.Policy for Disputed Final GradesIf a student believes that her final grade has been unfairly assigned and has substantial evidence tosupport the grievance, she must first discuss the grade with her instructor. If, after the discussion, thematter remains unresolved, the student may file a formal written statement with a full explanation to theappropriate dean by the end of the sixth week of the following term or up to six weeks after grades havebeen released, whichever is later(Access Academy students should direct their request to the Director ofthe Access Academy). If the dean/director is unable to resolve the dispute, the student may then petitionto the Academic Actions Committee and request a grade review. This request must be filed within 30days of the dean/director’s decision. The Committee will review the case, confer with the ViceChancellor, and upon the Vice Chancellor’s approval, their decision shall be final.Grade Reports, Transcripts, and RecordsStudents can access their term grades/academic record on AUW’s secure website(www.auw.edu.bd/Transcript/). An email notification will be sent when new grades are added to anacademic record.All student records are confidential, and information will only be released at the request of the student oran appropriate institution. In order to ensure confidentiality, all requests for transcripts must be submittedin writing and personally signed. Transcripts will only be released when the student has met all financialobligations to AUW. A transcript request should be submitted at least three business days in advance ofthe date on which it is needed, one week in advance during registration and commencement periods. Oncestudents are awarded their undergraduate degrees from AUW, no changes can be made to their officialacademic records.18

Academic Policies and ProceduresHonor RollEach semester, a student can make the honor roll list by receiving a GPA of 3.5 or higher as long as she isenrolled in a full-course load (4 courses or 16 credits). This honor will be noted on the student’s officialtranscript.IncompletesIf a student receives an INC grade, the professor and the student will need to devise a plan for the studentto complete the work and the student’s progress will be monitored. Failure to complete the work in theallocated time will result in a grade being assigned based on work completed.Repeating CourseworkFor credit/GPA purposes, students may only retake those courses in which they have received grades ofC- or lower. All grades earned will remain permanently on the student’s academic record; however, onlythe grade and credit recorded for the last time the course is repeated are used in the calculation of thecumulative GPA and credits earned. Students should be aware that repeating coursework can affect theirprogress towards degree completion, which in turn will affect their eligibility to receive financial aid.Transfer CreditsProspective students wishing to transfer to the Asian University for Women (AUW) or current AUWstudents who plan to study at another institution for a short period of time may request to have theircourses and grades evaluated for transfer credit. Below are the procedures.Prospective StudentsTo be eligible for admission to AUW, prospective students must have a minimum cumulative grade pointaverage (GPA) of 2.85 from the transferring institution(s). They must also complete an admissionsapplication and sit for the entrance exam prior to meeting with the Registrar, who is the institutionaltransfer officer responsible for the initial evaluation.Current StudentsCurrent students who have the opportunity to study at another institution for either a term or an academicyear should first request approval from their academic dean for temporary withdrawal from theUniversity. This request must be made in writing at least two weeks before the start of term. Onceapproved, the student will be notified of the withdrawal procedures.EvaluationTo have courses and grades evaluated for transfer credit, both prospective and current students shouldfirst provide an official copy of their transcript to the Office of the Registrar either via email or fax oncethey are ready to enroll at the University. The Registrar, with the help of relevant academic departments,will then evaluate the transcript(s) to determine if the courses meet the department standards and thenumber of credits that can be accepted. Only courses with a grade of “C” or better will be considered fortransfer credit. To help make a determination, students may need to provide catalog course descriptionsand/or course syllabi.19

Academic Policies and ProceduresAfter the Registrar has evaluated the transcript(s), s/he will schedule a meeting with the student, either inpersonor via phone. During this meeting, the Registrar will inform the candidates of acceptable credits.GRADUATION HONORSModified December 2012Three grades of Latin honors are awarded at graduation for superior attainment in scholarship. B.Sc. andB.A. diplomas are inscribed summa cum laude, magna cum laude, and cum laude, based on the followingminimum cumulative GPA requirements: Summa cum laude (highest honors) – GPA 3.9 or higher Magna cum laude (high honors) – GPA of 3.75 Cum laude (honors) – GPA of 3.5CGPAs will not be rounded for calculating Latin honors.WITHDRAWAL POLICYThe following policy outlines various types of course withdrawals. Items marked with an asterisk (*) onlyapply to Undergraduate students.Adding/Swapping a Course*Students can add a course to their schedule, or simultaneously add a course while dropping another,during the Drop/Add Period as listed on the Academic Calendar. If the student is adding a fifth course,she must have a minimum GPA of 3.00 in the previous term. First year undergraduate students are notallowed to take a fifth course in their first term (fall).To add or swap a course, a student must complete the Add/Drop form, which can be found in the Officeof the Registrar, in consultation with the course instructor and the academic advisor. Her course instructorand academic advisor must sign the form, signaling that they have consulted the student, and thecompleted form must be deposited at the Office of the Registrar.Dropping/Withdrawing from an Individual Course (without a “W” on the transcript)*Any student wishing to withdraw from a course without a “W” (known as a drop) may do so before the“last day to withdraw from a course without a “W” grade” (as listed on the Academic Calendar), as longas the student remains registered for at least 12 credits (or three 4-credit courses).An eligible student can drop a course by completing an Add/Drop form in consultation with her courseinstructor and academic advisor. Her course instructor and academic advisor must sign the form, signalingthat they have consulted the student. Completed forms then must be deposited at the Office of theRegistrar.Withdrawing from an Individual Course (with a “W” on the transcript)*Any student wishing to withdraw from a course after the drop period may do so before the “last day towithdraw from a course with a “W” grade” (as listed on the Academic Calendar), provided she maintainsa minimum 12-credit hour load (or three 4-credit courses). A “W” will appear on her academic transcript.20

Academic Policies and ProceduresIn order to withdraw from a course with a “W”, the student must complete a Withdrawal form inconsultation with her course instructor and academic advisor. As with dropping a course, the courseinstructor and the academic advisor must sign the form, signaling that they have consulted the student.Completed forms then must be deposited at the Office of the Registrar.Generally, students will not be able to withdraw from a course after the final withdrawal deadline.However, in cases of medical need, family emergency, death in the immediate family, or other significantcircumstance resulting in unforeseen hardship for the student, a petition may be filed by the student to theAcademic Actions Committee, who will consult the student’s advisor and instructor, as well as medicalpersonnel where appropriate (with the student’s written permission). The Committee’s recommendationwill be reviewed by the Vice Chancellor, who will then make the final decision.Complete Withdrawal (all courses)If a student wishes to withdraw from all of her courses and discontinue her studies at AUW, she mustinitiate the complete withdrawal procedures listed below:1. The student should write a formal written request to withdraw and jointly meet with the Dean ofStudents, the Resident Faculty, and the dean/director of her program. The student should beprepared to elaborate her reasons for withdrawal during this meeting.2. If, after the meeting, the student wants to proceed with the complete withdrawal, she mustcomplete the Student Withdrawal Form, which can be found at the Office of the Registrar 7 . Shemust then submit this form to the dean/director of her program and the Dean of Students. Thedean/director of her program will notify the relevant faculty members; the Dean of Students willnotify the relevant departments (e.g., Housekeeping/Library/Accounts).3. After completing the Student Withdrawal Form, the student must complete a Clearance Form andobtain relevant signatures from each department. This form should be submitted to the Office ofthe Registrar, where the student can obtain relevant recommendations, certificates, and/ortranscripts.Students must initiate the above-listed procedure before the “last day to withdraw from a course with a“W” grade”. In such cases, the student will receive grades of “W” on all courses she has registered for.Students who do not follow the procedures outlined above will not be granted honorable dismissal andwill receive grades of “WF” on all registered courses.Students who withdraw from the University prior to completing their degree must pay for the expensesassociated with leaving the campus, including all travel expenses.Students seeking readmission to AUW after completely withdrawing must contact the Admissions Officeand reapply.Voluntary Leave of Absence7 Please note that the Student Withdrawal Form can only be collected during regular business hours, and it will takeat least three days to process. Students should plan for travel accordingly.21

Academic Policies and ProceduresStudents admitted to AUW are expected to make regular and consistent progress towards both achievingthe learning outcomes for a course and the completion of their degree. However, AUW understands thatstudents may experience medical situations that significantly limit their ability to function successfully orsafely in their role as students. In such situations, AUW recommends that students consider requesting avoluntary leave of absence so that they can receive treatment and return to their studies fully able tomentally and physically achieve their academic and co-curricular goals.A voluntary leave of absence cannot be used in lieu of disciplinary actions to address violations of AUWrules, regulations, or policies, even if the leave request coincides with the disciplinary process. A studentpermitted to take a voluntary leave of absence while on academic and/or disciplinary status will return onthat same status.In general, a voluntary leave of absence should be requested prior to the beginning of a term. If a studentmakes a request to temporarily withdraw from courses due to a medical reason while a term is inprogress, she will receive grades of “W” if the leave request is approved.In order to request a voluntary leave of absence, a student must submit the following to the appropriateUndergraduate Dean or Director of Access Academy, and the Dean of Students:1. A written letter of request from the student explaining her circumstances and consenting torelease confidential medical information (as listed below) to AUW.2. A signed, dated letter on letterhead from a medical care provider 8 appropriate for the medicalcondition indicated. This letter should include a diagnosis of the condition, the symptoms, and therecommended treatment plan while the student is on leave. It should also confirm that thecondition is serious enough to warrant a voluntary leave of absence.3. Once the request is received, the Undergraduate Dean or Director of the Access Academy and theDean of Students will discuss the request and inform the student of their decision in writing.Leave approval may require additional criteria, such as a meeting with the student’s academicadvisor.4. If the leave is approved, the student will need to complete a Student Clearance Form and return itto the Office of the Registrar prior to leaving campus. Like the Complete Withdrawal Form, theStudent Clearance Form can only be collected during regular business hours, and usually takes upto three days to process.5. The length of the Leave will be determined on a case-by-case basis, as each student’s situation isunique. However, students are not allowed to take a leave of absence longer than one academicyear.In general, students taking a voluntary leave of absence will be required to pay for the expensesassociated with leaving and returning to campus, including all travel expenses. However, exceptions maybe made on a case-by-case basis. Students seeking exception to this rule should write to the ViceChancellor.Returning From a Voluntary Leave of Absence8 This includes the Health and Wellness Center at AUW22

Academic Policies and ProceduresWhen a student feels mentally and physically prepared to resume her studies at AUW, she must take thefollowing steps to notify AUW of her readiness to return:1. Contact the appropriate Undergraduate Dean or Director of Access Academy and the Dean ofStudents in writing, informing them of the student’s intentions to return. This request must besubmitted well in advance of the proposed return date. For consideration of the spring term,requests must be submitted by November 1 st ; for the summer term, April 1 st ; for the fall term,June 30 th . This will ensure that AUW has sufficient time to review the request and reenroll thestudent. If materials are received shortly after the relevant deadline, AUW will attempt to beflexible and review the student’s request to return for the desired semester. However, if there ismissing information, consideration for a return may be made for the following semester ratherthan the semester for which the student was initially seeking to return.2. Provide medical or psychological records from the physicians and/or mental health professionalswho cared for the student while on Leave and/or a statement indicating the student’s readiness toreturn. The student must also sign a written consent for the release of this information to AUW.3. Sit for an assessment interview with the relevant Dean/Director and the Dean of Students, and/ora staff member from the Health and Wellness Center.Once a decision is reached regarding a student’s return, it will be mailed to the student in writing withinformation on how to register for courses and move back to campus (if the student is not a day scholar).ConfidentialityAUW will maintain confidentiality of all the information submitted by a student in regards to a voluntaryleave of absence, and all records will be kept confidential.AUW reserves the right to notify a parent or guardian if deemed appropriate under the circumstances.Involuntary WithdrawalThe following policy only applies when a student’s observed conduct, actions, and/or statements indicatea direct threat to the student’s own health and/or safety, or a direct threat to the health and/or safety ofothers. It is not meant to replace disciplinary proceedings associated with violations of a university policy,as it is not a disciplinary code, policy, or process. There may be situations in which both this InvoluntaryWithdrawal Policy and another university policy apply.CriteriaA student may be involuntarily withdrawn from AUW if the University determines that the studentrepresents a direct threat to the health and safety of herself or others by (1) engaging or threatening toengage in behavior which poses a high probability of substantial harm to herself or others; or (2) engagingor threatening to engage in behavior which could cause significant property damage, would directly andsubstantially impede the lawful activities of others, or would interfere with the education process and theorderly operation of the University.ProcedureWhen a member of the AUW community, based on a student’s conduct, actions, or statements, hasreasonable cause to believe that the student meets one or more of the criteria for involuntary withdrawal,23

Academic Policies and Procedureshe or she should file a report to the Dean of Students and the Resident Faculty. If the Dean of Studentsand Resident Faculty believe that there is substantial evidence to pursue the involuntary withdrawal, theymay initiate an assessment of the student’s ability to safely participate in the University’s program.The Dean of Students and the Resident Faculty initiate this assessment by first meeting with the studentto:1. review available information concerning the behavior and/or incidents which have causedconcern,2. provide the student with a copy of this Involuntary Withdrawal Policy and Procedure and discussits contents with the student,3. provide the student an opportunity to explain her behavior, and4. discuss options available to the student, including counseling, voluntary withdrawal, andevaluation for involuntary withdrawal.If the student agrees to withdraw voluntarily from the University and waives any right to any furtherprocedures available under this policy, the student will be given a grade of “W” for all courses, will beadvised in writing of any conditions that must be satisfied prior to re-enrollment, and may be referred toappropriate mental health or other health services. The student will be responsible for paying for anyexpenses associated with leaving or returning to campus, though exceptions may be made on a case-bycasebasis.If the student refuses to withdraw voluntarily from the University, and the Dean of Students and theResident Faculty continue to have reasonable cause to believe the student meets one or more of thecriteria for involuntary withdrawal, they may require the student to be evaluated by an appropriate mentalhealth professional.EvaluationThe Dean of Students and the Resident Faculty may refer the student for a mandatory evaluation by anappropriate mental health professional or other appropriate professional. The professional may be selectedby the University, so long as there is no cost to the student for the evaluation. A written copy of theinvoluntary referral shall be provided to the student.The evaluation must be completed within five school days after the date the referral letter is provided tothe student. Prior to the evaluation, the student will be required to sign a written authorization authorizingthe exchange of relevant information among the mental health professional(s) (or other professional) andthe University. Upon completion of the evaluation, copies of the evaluation report will be provided to theDean of Students and the Resident Faculty.The professional making the evaluation shall make an individualized and objective assessment of thestudent’s ability to safely complete her studies at AUW, based on a reasonable professional judgmentrelying on the most current professional knowledge and/or the best available objective evidence. Thisassessment shall include a determination of the nature, duration and severity of the risk posed by thestudent to the health or safety of herself or others, the probability that the potentially threatening injurywill actually occur, and whether reasonable modifications of policies, practices or procedures willsufficiently mitigate the risk. The professional will, with appropriate authorization, share his/ herrecommendation with the Dean of Students and the Resident Faculty, both of whom will take thisrecommendation into consideration in determining whether the student should be involuntarily withdrawnfrom AUW. A copy of the professional’s recommendation will be provided to the student, unless, in theopinion of the professional, it would be damaging to the student to do so.24

Academic Policies and ProceduresIf the evaluation results in a determination that the student’s continued attendance presents no significantrisk to the health or safety of the student or others, and no significant threat to property, to the lawfulactivities of others, or to the educational processes and orderly operations of the University, no furtheraction shall be taken to withdraw the student from the University.If the evaluation results in a determination that the continued attendance of the student presents asignificant risk to the health or safety of the student or others, such that there is a high probability ofsubstantial harm, or a significant threat to property, to the lawful activities of others, or to the educationalprocesses and orderly operations of the University, the student may be involuntarily withdrawn from theUniversity. In such an event, the student shall be informed in writing by the Dean of Students of theinvoluntary withdrawal, of her right to an informal hearing, of her right to appeal the decision of thehearing board 9 , and of any conditions necessary for re-enrollment. In most cases, a student who isinvoluntarily withdrawn will be given a grade of W in all courses in which she is currently enrolled.Informal HearingA student who has been involuntarily withdrawn may request an informal hearing before a hearing boardby submitting a written request to be heard within two business days from receipt of the notice ofinvoluntary withdrawal. A hearing will be set as soon as possible. The student shall remain involuntarilysuspended pending completion of the hearing.The hearing shall be informal and non-adversarial. During the hearing, the student may present relevantinformation and may be advised and supported by another student.At the conclusion of the hearing, the hearing board shall decide whether to uphold the involuntarywithdrawal or whether to re-consider, and the student shall be provided written notice of the hearingofficer’s decision as soon as possible.Appeal to the DeanThe student may appeal the hearing board’s decision to the relevant dean in the Undergraduate Program(Access Academy students should appeal to the Director of the Access Academy). The Dean shall reviewall information presented and make a final decision as to whether or not to uphold the involuntarywithdrawal.Emergency SuspensionThe University may take emergency action to suspend a student pending a final decision on whether thestudent will be involuntarily withdrawn, in situations in which:there is imminent danger of serious physical harm to the student or others,there is imminent danger of significant property damage,the student is unable or unwilling to meet with the Dean of Students and the Resident Faculty,the student refuses to complete the mandatory evaluation, orthe Dean of Students and the Resident Faculty, after conferring with the Vice Chancellor,determine that other exceptional circumstances exist to warrant suspension.9 The hearing board shall consist of the student’s faculty advisor, the Dean of Students, and the Resident Faculty25

Academic Policies and ProceduresIn the event emergency action is taken to suspend the student on an interim basis, the student shall begiven notice of the emergency suspension and an initial opportunity to address the circumstances onwhich the emergency suspension is based.Conditions for ReenrollmentBecause this Involuntary Withdrawal Policy applies to cases in which there is a concern about the safetyof the student or others, the Dean of Students and the Resident Faculty may require a student who hasbeen involuntarily withdrawn under this Policy to be reevaluated before she is readmitted in order toassure that she presents no direct threat to herself or others. Otherwise, students should follow the sameprocedures for reenrollment as for returning from a Voluntary Leave of Absence.26

ACADEMIC RESOURCESACADEMIC ADVISINGAll students at AUW receive academic advising support throughout their course of study. Students shouldwork together with their advisers to plan their schedules and curricula carefully and thoughtfully.Students are required to meet formally with their advisers prior to course registration in any given term.At the beginning of the academic year, all new Access Academy and new Undergraduate (UG) studentswill be assigned an academic adviser from among the faculty. The adviser will work with the student asshe plans her studies through the Access Academy and General Education program in the first and secondUG years.Once a student has declared a major course of study she will be assigned an academic adviser in therelevant program by the program Dean. That faculty member will remain the student’s adviser until hergraduation and will lead her through her upper-division course of studies. Should an adviser leave AUW,students will be immediately reassigned to a new adviser.Students may request assignment to a specific major adviser; but that adviser must approve the addition ofthe student to his/her advising roster. Requests for specific assignments must be made through therelevant program Dean.STUDENT ResponsibilityADVISOR ResponsibilityBecome knowledgeable about your major and its Help your advisee become knowledgeable aboutrequirements.their major and its requirements.Make and keep an appointment with your advisor Be available for appointments with your adviseeat the beginning and middle of each term. at the beginning and middle of each term.Prepare for your appointment- bring your grade Help with course selection and check classsheets, assignments etc if required.scheduling. Confer with faculty teaching theadvisees’ courses if required.Ask for help when you need it, and in a timely Discuss any problems with your advisee andmanner.make referrals if required.Recognize many of your problems cannot be Assist your advisee in deciding on solutions tosolved without your action.their problems.Make decisions regarding your academic and Discuss career goals with your advisee, and assistcareer goals that are consistent with your in making choices at AUW that will help theminterests, abilities and limitations.achieve those goals.Create plans to fulfill your goals, and be prepared Help your advisee create their plans; review plansto review your plans in the future.and suggest alternatives if required.Seek and take advantage of resources to enhance Refer your advisee to appropriate people andyour education and career goals.information on resources and opportunities.Act in an ethical, responsible, and professional manner.PEER TUTORING SERVICESStudents who are struggling with their coursework can request a peer tutor through their course instructor.The course instructor will work with the Office of Student Affair’s Work-Study Program to hire a suitabletutor.27

Academic ResourcesTHE WRITING CENTERThe AUW Writing Center works with all writers within the university community at any time during thewriting process, providing one-on-one instruction and small-group workshops to enable students tobecome better writers.Our Philosophy. We approach writing as a process, not a product and seek to make better writers, not justbetter writing. By improving student writing ability across the curriculum, we work to advance students’critical thinking skills and self-sufficiency as writers.What we can do for you. The Center is staffed by tutors who have been trained to work with writers at alllevels, emphasizing second language learning skills. We work with you, not for you, and we work on somuch more than just writing!We work in many different ways: Exploring the expectations of academic writing Finding new ways (new words, phrases, and sentence structures) to say old things Bringing about your understanding of yourself as a writer Developing effective problem-solving strategiesDo plan ahead, come when you start writing or with a first draft, and bring your questions or an agenda tothe conference. Don’t expect to work on too many issues at once or come at the last minute—you’ll bestressed and so will your tutor!We do not edit or proofread papers. Instead, we aim to provide students with the proofreading skills andcorrect grammar that will allow them to succeed independently as writers. While we acknowledge theneed for students to master the rules of written English, we believe that students learn these skills best byworking on their own writing.How to make an appointment. Appointments for individual conferences with writing tutors can be made aweek in advance or the day-of by visiting our front desk.Two Kinds of Appointments. Appointments last 45 minutes or 20 minutes. Scheduled: Each student is allowed to schedule in advance either one 1-hour appointment or two20-minute appointments. Walk-in: Appointments scheduled on the day-of may be scheduled as often as you would like,although you may only come in, at the most, once-a-day.If you are more than 5 minutes late, your appointment will count as missed.If you miss an appointment without cancelling ahead of time, you will not be able to make anotherappointment until the following week.Resources. Along with weekly writing skills workshops, the Writing Center has handouts and otherwriting resources, such as learner’s dictionaries, citation guides, and writer’s handbooks, to aid students intheir writing. Materials are also available on our website(https://sites.google.com/site/thewritingcenteratauw/).Hours of Operation Location: 20H, Room 405Sunday – Thursday12:00 p.m. – 7:00 p.m.Saturday12:00 p.m. – 4:00 p.m.28

UNIVERSITY POLICIESAll students at AUW are responsible for the policies and procedures outlined below. Any studentviolating University policies will be subject to the disciplinary procedures described in this Handbook.HONOR CODEWe recognize that we in AUW are all a part of a unique community of women, drawn from manydifferent countries and cultures. We have hopes and aspirations that brought us to AUW and keep us allhere, striving daily to reach our goals for ourselves, our families at home, and our countries of birth. Toachieve our hopes, and to honor the wide variety of experiences, hopes, and goals AUW students bring tothis community, we will live by the following honor code:I will honor myself, my fellow students, and the Asian University for Women (AUW)community by acting responsibly, honestly, and respectfully at all times in both word and deed.Rights and Responsibilities1. AUW encourages its students to actively engage in dialogue, and promotes the right to expressthoughts, ideas, and actions. In a multicultural learning community AUW particularly encouragesstudents to freely explore and give voice to cultural expressions, expression of opinion, dissent,displeasure, suggestions and ideas.2. AUW also urges a student to do so in a manner that does not offend any member of the AUWcommunity or violate the rights of others and adversely affect the working conditions andlearning environment of the university.3. AUW recognizes the right of each student to make thoughtful independent decisions for herwellbeing and progress, and to take full responsibility for her decisions and her actions.4. In the case of errors in judgment, mistakes and oversights, students will be expected to displayhonesty about such mistakes, admitting to such mistakes with courage and strength of character,and taking on the consequences that may become necessary.5. All students have the responsibility to maintain AUW as an enabling open, honest, empoweringlearning environment for all its members, which means students will encourage and foster eachother’s growth and learning and not obstruct it in any way.6. Students are expected to display dedication and responsibility for their own development—bothacademic and personal growth—while also seeking to be a positive influence in the developmentof fellow students.7. Students are expected to respect and abide by the policies, rules, and procedures of AUW. Thisincludes, but is not limited to, the Academic Honor Code, Residential Life Policies, Safety andSecurity Policies, and Policies regarding Illegal Drugs and Alcohol.8. All students will have equal opportunity to avail themselves of gainful employment opportunitieson Campus.29

University Policies9. All students will have equal opportunities to avail themselves of internships, fellowships, andresearch as well as professional experience.10. In the event that warning, academic probation, or any other disciplinary action is initiated byAUW, the student concerned shall have the right to discuss the reasons for such disciplinaryaction, as well as the right to defend or explain her position to the authorities.DISCIPLINARY PROCEDURES FOR VIOLATING A UNIVERSITY POLICYThe following disciplinary procedures will go into effect if a student is accused of violating the HonorCode or any of the University policies described in this Handbook. These procedures are meant to helpdetermine the facts surrounding a policy violation or complaint and to assist in arriving at a fair andinformed resolution. For disciplinary procedures relating to academic policy violations, please refer to therespective policy in the Academic Policies section of this Handbook.Any faculty, staff, or student who believes that a student has violated a University policy should first tryto address the student who committed the violation before filing a complaint. If the issue remainsunresolved, or if the faculty/staff/student determines that the offense needs to be addressed by anadministrator, then a complaint may be filed with the appropriate administrative staff 10 . The complaintshould contain a detailed description of the alleged violation.Once received, the appropriate administrative staff will review the complaint and schedule disciplinaryinterviews with the person filing the complaint and the accused student. In her interview, the accusedstudent will be asked to make a written statement presenting her side of the story.The statements and any other evidence will then be reviewed before a decision is a made. All decisionswill depend on the severity of the offense. Students found guilty of violating University policies may faceany of the following sanctions:1. Warning: the student will be given an oral warning, and reminded that a repetition of misconductwill result in more severe sanctions.2. Reprimand: the student will be given a written warning, informing her that she is engaging inmisconduct by violating University policies, and that a repeat of such misconduct will result inmore severe sanctions.3. Restitution: the student will be required to provide restitution in money or in kind to theUniversity or to a member of the AUW community for any losses incurred.4. Required community service: the student may be required to engage in service to the AUWcommunity, as deemed appropriate by the Hearing Board, which will be constituted on a case-bycasebasis as necessary.5. Permanent loss or suspension of privileges for a specified time: students may be unable tocompete for AUW-sponsored events/activities, or to represent AUW for a specified time. Theymay also have other privileges revoked. For example, they may be removed from office orposition of responsibility.6. Combination of penalties: based on the severity of the offense, the student may face acombination of penalties.7. Suspension: separation from the University for a specific period of time.10 “Appropriate administrative staff” generally refers to the person in charge of a specific department. For example,complaints relating to residential life issues should be directed to the Resident Faculty; complaints relating tointernships or civic engagement projects should be directed to the Office of Internships and Civic Engagement; andso on. If unsure of which administrative staff to file a complaint with, contact the Dean of Students.30

University Policies8. Expulsion: permanent loss of status as a student of AUW.Appeal ProcessAny student wishing to appeal a disciplinary decision may do so in writing within 3 days of receiving thedecision. The written appeal should be directed to the Dean of Students, who will consult relevant Deansor constitute a Hearing Board based on case details. If the decision was made by the Dean of Students, theappeal should be directed to the Vice Chancellor. The dean and/or the Hearing Board will review thedecisions, confer with the Vice Chancellor, and upon the Vice Chancellor’s approval, their decision shallbe final.ALCOHOL AND DRUGSAUW strictly prohibits the purchase, possession, transportation, storage, or consumption of alcoholicbeverages or illegal drugs. Drug-related paraphernalia is also prohibited. Aiding (helping or encouraging)others to engage in these activities is prohibited.BANGLADESHI LAWSEach student is responsible for obeying the laws of Bangladesh and must deal with the consequencesthemselves if they violate the laws.GAMBLINGGambling is not permitted on AUW premises.PHYSICAL AND VERBAL ATTACKSAn activity that seriously compromises or threatens the wellbeing of another person in the AUWcommunity is considered to be wholly unacceptable, and AUW will adopt a zero tolerance policy towardsit. These include any form of verbal, physical, or sexual, threat or intimidation of any sort. Offensiveacts, comments, remarks on another’s race, gender, religion, political views, or sexual orientation isstrictly prohibited.SEXUAL MISCONDUCT/HARASSMENTAUW prohibits all forms of harassment on campus, or at any AUW activities off campus, by itsadministrators, faculty, staff, students, and student organizations, and external organizations andindividuals.AUW defines harassment as unwelcome physical contact, conduct, or communication which has thepurpose or effect of:Unreasonably interfering with an employee’s or student’s work, academic activities, or residentiallife at AUW, or participation in AUW-sponsored programs or events.Creating an intimidating, hostile, or abusive environment for an employee or student at AUW orin AUW-sponsored programs or events, as determined by AUW policy.Please note that making an intentionally false charge of harassment or retaliating against someone whohas made a charge is as serious an offense as harassment and is prohibited.31

University PoliciesFor any encounter with sexual harassment, please remember the following steps:a. The University takes sexual harassment seriously and does not tolerate it in any form—subtle orovert, verbal or physical. If you are a victim or if you have noticed sexual harassment around you,please report any such behavior immediately to the Dean of Students or the Director of AccessAcademy (if the incident occurs outside your residential setting).b. If the sexually harassing incident occurs in the residential setting, you should report itimmediately to the Resident Faculty.c. Once informed, the University will take prompt steps to stop the harassment, prevent recurring ofthe offense, further investigate the claim, and take disciplinary action against the offender.SMOKINGSmoking is not permitted anywhere on the AUW premises.COMMUNITY LIVING: RESIDENTIAL LIFE POLICIES & PROCEDURES1. Residency Requirement PolicyAdopted on April 16, 2012In recognition of the wide range of educational and social benefits derived from living in campushousing, the Asian University for Women (AUW) requires all students to reside in campushousing for four (4) terms (excluding summer terms), or two (2) academic years (this includes theyear of Access Academy).Exemptions to the aforementioned rule can be granted on a case-by-case basis, the procedures forwhich are outlined below.Students wishing to commute to AUW may live off-campus and attend the University as dayscholars after they have completed the two-year residency requirement. To move off-campus,they should follow the same procedures as for exemption.Procedures for ExemptionStudents living within commuting distance 11 of the University can be exempt from the residencyrequirement if they make a formal request in writing, detailing their reasons, and provide proof ofresidency.The request letter and proof of residency must be submitted to the Office of Residential Life atleast two (2) weeks prior to the beginning of term. The student may be required to meet withResidential Life staff, University administration, or faculty to fully determine if the student cansuccessfully carry out her studies while living off-campus. A final decision will be delivered tothe student in writing from the Office of Residential Life once all parties have been consulted andthe request evaluated.Any student who furnishes false information to a University official or office in connection with arequest for exemption will be referred to the Dean of Students office for further action.11 AUW defines “commuting distance” to be within a 5-km radius of the University’s present campus32

University Policies2. Check-in ProceduresImmediately upon occupying a room, a student reviews the Room Condition Report. Any damageor missing items must be noted at this time. It is the student's responsibility to return this form tothe designated staff member in the building as soon as possible after checking in. Roomoccupants will be held financially responsible and accountable for unnoted damages or missingitems.3. Check-out ProceduresAll student rooms, furniture, bathrooms, common spaces and corridors must be clear of personalbelongings, free of debris, and clean prior to the time the student checks out of the dormitory. Toavoid charges, furniture must be placed where it was located at the time of check-in. The checkoutprocedure consists of three steps:i. Clean your room and surrounding areas.ii. Your room will be inspected by a Residence Life staff member who will check thecondition of your room against the Room Condition Report filled out at the beginning ofthe semester. (The student will sign the form to verify all information recorded. Finalbilling assessments will be made based on any discrepancies found by the Residence Lifestaff member.)iii. Return all keys to the Residence Life office.Room occupants will be held responsible for the condition of their room, the furnishings in theroom, and any damages to the room or furnishings that occur during occupancy.After a resident checks out of a room, the University will, at its discretion, make a reasonableeffort to keep found tangible personal property. The University will keep found tangible propertyfor up to one year for the student to claim. After this time, the items will be discarded at theUniversity’s discretion. The student will be billed for any storage or disposal costs. Items that willnot be kept include papers, books, perishable items, food, trash, personal furniture, or other itemsof little or no value.4. Cleanliness and HousekeepingAll students are responsible for keeping the campus premises clean. Properly dispose of all trash.Cleanliness of individual rooms is the sole responsibility of its occupants. Group living requiresthat residents perform certain duties to keep their rooms cleaned and maintained. Food items needto be kept in sealed containers and trash removed daily as not to attract pests. Excessive clutter,continued garbage in rooms, and unsanitary conditions are not permitted.Additionally, students are responsible for cleaning and maintaining shared bathrooms. TheResidential Life staff will schedule daily cleaning of the common areas outside the rooms.5. Compliance with StaffEvery student is required to follow all written and verbal directives or requests of University staffpromptly and act in an appropriate and civil manner. Failure to accurately identify oneself to staffor to comply with staff in performance of their duties is prohibited.33

University Policies6. Damage PolicyDamaging or misusing property belonging to AUW or other person(s) is prohibited. Each studentis responsible for the general condition of the assigned premises, including damages, defacement,and general order. Room occupants will be held responsible for the condition of the room andfurnishings in the room, and for any damages that may occur during occupancy. Charges fordamages or defacement will be assessed to the occupants. Continued or excessive damages inUniversity Housing will result in serious disciplinary actions, including suspension andexpulsion. Damages resulting from inappropriate behavior or unintended use of equipment orfacilities will be charged to the responsible student.Common areas – When damages or defacement of common use areas, such as bathrooms,lounges, recreation rooms, or corridors occur, they may be assessed to individuals identified asresponsible. When individual responsibility cannot be determined, residents may be heldcollectively responsible, at the University's discretion, for damage, theft, loss or special service tothe assigned space, to common areas or to University fixtures, furnishings or property withinthem. An equal portion of the charges will be assessed to each student in the assigned space orbuilding, as appropriate.Students are not permitted to perform maintenance tasks or paint any part of the accommodations.A University work order, available in 20G Basement, should be completed when maintenancetasks are needed. Tampering with or altering hardware on doors, including locks, hinges orclosures, is considered a fire and safety violation.Moving University equipment or furniture from the room or other areas is prohibited. Altering ortampering with the electrical systems is prohibited as well.Residents held responsible for damages or losses will be billed and must make paymentimmediately upon receiving the bill. Any question or appeal about a bill must occur within 30days of the date on the bill.7. Disorderly or Disruptive ConductDisorderly or disruptive conduct is prohibited in all areas of the campus, including rooms,hallways, common spaces, lobbies, stairwells, etc. This is conduct that threatens, harms, orinterferes with regular or normal functions of an on-campus living environment. Such conductincludes, but is not limited to, fighting, excessive noise, public disturbance, harm to self or others,and lewd or indecent conduct.8. Fire SafetyA violation of any policy listed below will result in judicial action, including suspension orexpulsion.a. Fire Alarms: Each student present on a floor where a fire alarm sounds must immediatelyleave the building. Any student who does not evacuate when a fire alarm sounds will beviolating this fire safety policy, and thus face judicial action.34

University PoliciesOnce outside the building, persons may not enter a building while the alarm is soundinganywhere in the building. The building may be entered only after instructions are givenby the appropriate official. For safety reasons, fire drills will be routinely scheduledduring the semester in all buildings.b. Fire Safety Devices: Fire alarms and fire extinguishers are located in every building.Familiarize yourself with their locations.c. Fire Precautions: Precautions must be taken against fire, and smoking is prohibited onAUW premises.d. Candles and Open Flames: The possession of candles is not permitted in campushousing. The use of objects with open flames is prohibited.e. Obstructions in Room: No items inside a student room shall obstruct the doorway orimpede exiting or entering the room. This includes furniture, curtains, hanging beads,clutter on the floor, wires or any other object that could impede entry or exit.Additionally, a clear view from the doorway into the room, quad or apartment is required.Therefore, no items shall block the view into the room (e.g., curtains, furniture, linen,sheets, paper, etc.).f. Items on Fire Equipment: No items may be hung, adhered or affixed to any fireequipment (e.g., fire extinguishers).g. Wires on Floor: Wires shall not be placed in an area where they can be stepped upon.Wires must never be taped to the floor. This includes wires from power cords, speakerwires, etc. Residents need to assure that wires are not located where they can be worn ordamaged. Note: Students should take caution when running wires along the walls, arounddoor frames, and behind furniture. Make sure that the wires are not pressed against anyfurniture that may move and cause damage. Any damaged wires must be discarded. Also,wires may not be attached to or hung from the ceiling.Any student whose actions cause a fire alarm to sound, interfere with a fire alarm system or withfire fighters, tamper with, inappropriately use or remove fire extinguishers or other fire safetydevices, including smoke detectors, exit signs, and room alarms are subject to judicial action.Behavior that activates the fire/safety system will be considered a major safety policy violation.9. Furnishings in Student RoomsNo university furnishing can be removed from a student’s room without permission from theSuperintendent. Common space furniture that is provided for the general use of all students is notto be removed for use in individual rooms. Assigned furniture not found in the common space atthe end of the year will be billed to the residents of that immediate area.10. GuestsAll guests must register at the Registration Counter near the University’s main entrance. Guestsare restricted to the Front Desk Area.35

University Policies11. Housing During Vacation (term breaks, holidays, etc.)Students are allowed to stay on campus during week-long vacations and winter vacation. Studentswho wish to stay on campus during summer vacation will need to request permission fromResidential Life staff.12. KeysAll students can request a key to their room during check-in. In order to receive the key, eachoccupant must deposit 50 taka, which will be returned during check-out.Students should take all precautions not to lose their keys. Any student who loses her key willhave to pay for all the expenses associated with a lock change.13. Leaving the AUW PremisesThere are two card readers installed on campus (one in front of the 20A gate, the other in front ofthe main gate). Students will have to swipe their AUW ID cards over the card reader in front ofthe main gate to enter or exit the premises. The card reader will beep once and light green whena student has permission to go outside; if a student is not authorized to leave the campus, the cardreader will beep three times and the light will turn red. Record of students leaving and returningto campus will be sent to a central database.Students are only allowed to leave campus between 8 a.m. to 8 p.m. every day of the week. At allother times, students must get permission from Residential Life Staff.Students can seek permission in writing 12 to stay outside for longer than the stipulated time fromResidential Life staff between Sunday-Thursday 9 a.m. to 5:30 p.m. On the form, students will beasked to specify an approximate time of return. If a student fails to return within the approximatereturn time, she will face consequences as listed below.All students must use security punch cards when leaving and entering campus. Students refusingto use the card or students who do not have their card will not be able to leave the campus.Students who loan their cards will face the same consequences as the person using/borrowing thecard.Consequences for returning to campus later than 8pm without permission or for notreturning to campus within the approximate return time:If a student does not return to campus by 8 p.m., she will be noted in the Disciplinary Databaseand face consequences depending on the number of cumulative offenses she has against herrecord. The only exception to this rule is that a student may return to campus after 8 p.m. if shereceives prior permission from Residential Life staff to do so.Below are the offenses and their consequences:1 st offense: suspension of privilege to leave campus for 2 days2 nd offense: suspension of privilege to leave campus for 10 days12 All residential staff have a copy of the form you must complete; please see them when seeking permission36

University Policies3 rd offense: a disciplinary warning will be issuedStudents with two disciplinary warnings will go on probation, the length of which will bedetermined by the Resident Director and relevant Residential Life staff. During probation, astudent will not be able to compete for internships, summer projects, or attend AUW-sponsoredevents.If a student receives another warning during probation or after completing probation, she could besuspended or expelled from the university. Such a decision will be dealt with by the ResidentialLife staff and the Dean of Students on a case-by-case basis.14. Maintenance or Repair of Student Room FacilitiesStudents can request maintenance or repairs for their room by going to 20 G Basement andcompleting a Maintenance Request Form.15. Missing Student NotificationStudents, faculty, or staff members should report that a student has been missing for 24 hours tothe Resident Faculty or a Residence Life Staff.16. Quiet HoursSunday-Thursday - 10p.m. to 8a.m.; Friday-Saturday – midnight to 10 a.m.During quiet hours, students are to keep noise levels to a minimum—that is, noise should notpenetrate another room. Within a room, roommates should limit behavior that might disrupt quiethours. For example, students should avoid using laptops, talking on the phone, or keeping lightson in the bedroom. If a student desires to do such things during quiet hours, she may use thecommon spaces, but still must keep noise levels down so that students in other rooms are notdisturbed.Finals Week: During finals week, 24-hour quiet hours will be in effect beginning at 12:01 a.m.on the day before the first exam and will stay in effect through the last exam.17. Restricted ItemsFor safety reasons, immersion heaters, hot plates, and irons are not allowed in the dormitories.No pets are allowed on the AUW campus.18. Room AssignmentsRoom assignments for current residential students are determined according to a lottery systemdeveloped by the Office of Residential Life.19. Room ChangesStudents are not allowed to change rooms for the first two weeks of each semester. During thethird and fourth week of the semesters, students must find another roommate to exchange if she is37

University Policiesinterested in changing rooms. Students found to have moved rooms outside the window of timewill be placed at the bottom of the lottery number.20. Room DecorationsNo items may be attached to or hung from the ceiling. Residents are not to attach items to anyother surface (wall, door, floor, or furniture) unless an adhesive is used which will not cause anymarks or damage. Residents may not use glue, nails, tacks, staples, or screws. No papering orpainting of rooms or furniture is permitted. Students will be financially responsible for removal,repair, or any damage caused by room decorations.21. Room Entry and InspectionThe University shall have the right to enter the student’s room to enforce University policies andregulations and to otherwise carry out its responsibility to maintain discipline and order consistentwith its educational mission. The right of entry shall include the right to inspect the room toprotect the health and safety of students and university employees, to maintain order anddiscipline and to keep the rooms in good order and repair.In the event the University enters a student’s room, it shall make reasonable efforts to provide thestudent assigned to the room reasonable notice of entry. Advanced notice need not be given,however, if the university, in its discretion, believes that such notice will interfere with its abilityto maintain order and discipline, or endanger the health and safety of students and/or Universityemployees or where immediate entry is deemed necessary to protect and/or to maintain property,or where immediate entry is otherwise allowed by law.When a resident initiates maintenance or housekeeping requests, appropriate personnel areauthorized to enter the room to provide service.Entering or allowing other persons to enter a student’s assigned room without permission at thetime of entry of a resident of that room is prohibited.22. SecurityRoom Security: Residents should keep their door locked at all times. They should not open theirroom door unless they know the person. Staff will identify themselves.AUW is not responsible for the loss or damage of personal property of its residents. Residentsshould keep their valuable items locked in the drawers provided. They can also bring or buysmall pad locks. If a resident suspects theft, she should notify the Resident Faculty.23. Solicitation and AdvertisingTo protect the privacy of the residents, door-to-door solicitation or distribution of variouspromotional materials is prohibited in the dorms. No advertising or posting may be placed on theoutside of buildings, windows, or doors. These policies apply to all individuals and groups exceptwhen written permission has been specifically granted by the Dean of Students.24. Unauthorized Possession/Theft38

University PoliciesStudents are prohibited from theft or the unauthorized possession of the property of another.Anyone found to have stolen from the University or from those working and residing within theAUW premises will be subject to disciplinary procedures, including suspension or expulsion.25. House SystemAUW has seven Residential Houses: Courage, Imagination, Joy, Justice, Service, Truth, andWisdom. The AUW community adopted these names as the qualities that the community hopewill come to be recognized as hallmarks of the AUW students. In addition, these houses serve asa framework for programming and intramural sports.House CaptainsHouse Captains play a vital role in building the AUW community. They will work closely withthe dorm-mates to build their unique House spirit, in addition to maintaining and promoting apositive living environment for all the students.House Captain’s Roles and ResponsibilitiesThe House Captains are responsible for maintaining a positive dorm environment, being availablefor dormmates, supervising common space, and enforcing common space rules and regulations,and much more.Below is a complete list of the House Captain’s commitment, roles, and responsibilities.1) Community Developmenta. Show respect and sensitivity for cultural differences: promote a tolerant andwelcoming environmentb. Maintain an active role; and be available for dormmatesc. Help develop a sense of community, as well as consider individual needsd. Maintain a positive residential environment in the House2) Organize intramural House activities3) Supervise Common Space: Student Lounge/Room, Kitchen, Hallwaysa. Enforce common space rules and regulationsb. Call and facilitate House meetings4) Safety and securitya. Be familiar with safety protocols, emergency-response proceduresb. Report behavior that is inappropriate5) Enforce Quiet HoursIf any student is caught breaking the rules, House Captains will follow the procedure outlinedbelow:1 st offense: give the student a verbal warning and remind her of AUW policies2 nd offense: write down the student’s name and keep it on file3 rd offense: file a disciplinary report with the Resident Faculty, who will decide on whatdisciplinary actions need to be taken4 th offense: House Captain will file another report with the Resident Faculty and the Dean ofStudents; the student who violated the rule will have to meet with the Dean of Students5 th offense: a disciplinary warning will be issued by the Dean of Students. Please note thatdisciplinary warnings have severe consequences. If a student receives a disciplinary39

University Policieswarning, it can affect her in a number of ways: she may not be able to compete forinternships or summer programs, participate in AUW-sponsored events, and she mayhave other privileges revoked.Additionally, the above steps may not be followed in sequence depending on the severity of theviolation. For example, if a student is noisy during quiet hours, the above steps will be followedin order. However, if a student verbally or physically harasses or abuses someone, the HouseCaptain will immediately report the incident to the Resident Faculty, skipping the first twooffenses.House captains are not reponsible for tasks such as: Cleaning rooms or common spaces Bringing water Going to maintenance about dorm issues Bringing toiletries/bedding/supplies Other students’ valuables (if left in common space)If a House Member believes that a House Captain is not carrying out her responsibilities, pleaseemail the Dean of Students.House Member’s Roles and ResponsibilitiesA House Member’s responsibilities are very similar to a House Captain’s responsibilities. Sheshould promote a tolerant and welcoming environment, be respectful towards her peers, developthe sense of community, and maintain a positive residential environment. Additionally, she isresponsible for upholding housing rules as outlined in this Handbook.Changing HousesAll incoming Access Academy students will be in the Service House for their first year. Oncematriculated to the Undergraduate Program, they will be placed in one of the six other Houses.Once assigned a House, students may not change Houses.WATER AND ENERGY CONSERVATIONTo conserve energy, turn off all lights, air conditioners, and electrical appliances when not in use andwhen leaving a room. Additionally, please do not waste water as Chittagong suffers from a chronicshortage of water.HARTAL POLICYOnce a hartal is called, the Office of the Registrar will make an announcement via email of the date andhours. Classes will be held as scheduled. Students are not allowed to leave campus the evening before ahartal begins and during hartal hours. Day scholars can stay on campus overnight by contactingHousekeeping to arrange bedding.THE HEALTH AND WELLNESS CENTER’S CONFIDENTIALITY POLICYThe clinic at the Health and Wellness Center (HWC), its auxiliary, and its administrative staff willmaintain patient privacy and confidentiality at all times. Staff will:40

University PoliciesAlways ensure medical records are stored in a location only accessible to staffAlways ensure that patient assessments and treatments take place in a private location, closingdoors or windows when necessaryAlways encourage patients to seek medical advice and treatment at the HWC clinic instead of inpublic areasAlways maintain a professional relationship with students (patients)Never discuss information concerning one student (patient) with another unless the student(patient) has signed a consent formWhen sharing information between clinical staff and providers is necessary: Clinical staff will discuss this with the patient and obtain signed, written consent Share information in a private location Share only what information is necessaryThe only exception to this policy is if there is an immediate safety issue for other patients, staff, or thepublic. In such situations, the concern will be immediately directed to the Senior Nurse.If a student believes this confidentiality policy has been breached, she should write to the Dean ofStudents detailing the offense.POLICY FOR PREGNANT STUDENTS AT AUWAs a general matter, AUW strongly encourages students to defer pregnancy until after graduation aspregnancy and child-rearing present unique challenges in terms of physical and emotional health. It canalso conflict with studies, as students will likely need to take a leave of absence and thereby interrupt theirstudies, perhaps altering the preferred sequence of their studies, and delay their graduation by as long asone academic year. The student will also most likely be unable to fully engage in community activities atAUW.However, AUW recognizes that from time to time, a student may become pregnant while enrolled atAUW. In such instances, AUW has adopted the following steps for students to follow.1. Any student who suspects she is pregnant because of missed periods, or has confirmed pregnancyby a doctor, must inform the Health and Wellness Center (HWC) in writing as soon as shebecomes aware of the pregnancy. The HWC will inform the Resident Faculty and the Dean ofStudents, and the information will be kept confidential by all parties. The Resident Faculty willarrange for the student to become a day scholar; the Dean of Students will evaluate whether thestudent is enrolled in any courses that could present a health risk to the pregnant student or herunborn child. The Dean of Students will also assist the student in taking a leave of absence,should the student choose.2. The student may continue her studies at AUW, but only as a day scholar. At present, AUW doesnot have the necessary facilities, which include health care and housing, needed to ensure thehealth and safety of a pregnant student or her child. Therefore, a student cannot live on campus orreceive prenatal healthcare from the HWC. The student should seek healthcare in the form ofregular checkups on her own. Students needing referrals can consult the HWC. The studentshould also learn, preferably by consulting her doctor, about how to have a healthy and safepregnancy and what signs to look for to determine if she should seek help immediately.41

University Policies3. The student may request in writing a leave of absence for up to one academic year any timeduring her pregnancy (please see AUW’s Withdrawal Policy for details on how to go on amedical leave of absence). A student choosing to remain enrolled while pregnant must meet allacademic standards, including attendance.4. The student may return to live and study at AUW after giving birth. However, the current AUWcampus is not equipped to house mothers and their children, so a student choosing to live oncampus will have to arrange housing, including care and feeding, for her child prior to returning.Support and Resources for Pregnant Students/MothersAUW supports the continuing education of mothers, and to that end, we hope to design provisions in thepermanent campus for mother and child. Within the current campus, AUW will designate one space fornursing mothers who wish to have their child visit them on campus 13 . The visit should be scheduled onlywhen the student does not have class and is free to meet with the baby and any accompanying adult. Forsafety and security reasons, and in accordance with AUW’s rules for visitors and guests, the child and anyaccompanying guest must remain within the designated space and be accompanied by the mother at alltimes.Additional resources available to pregnant students, or students who suspect they are pregnant, includeone pregnancy test through the HWC (no questions asked); books on healthy pregnancy, childbirth, andinfant/young childcare and feeding, all of which can be found in the library; and the counselors at theHWC. Students are encouraged to schedule a confidential appointment with a counselor at any timeduring or after their pregnancy.SafetyA student choosing to remain enrolled while pregnant is solely responsible for the health and safety ofherself and her unborn child. Additionally, she should consult with her doctor and professors to determineif any of her coursework presents a risk to her or her unborn child.Any pregnant student taking chemistry courses such as organic chemistry, biochemistry, andenvironmental chemistry/toxicology, should consult the faculty teaching these courses to determine theirsafety. Students taking a lab component of molecular biology should also contact the professorresponsible as the lab work may require use of some radioactive dyes.The pregnant student should also consult her doctor about any physical education classes she is enrolledin. Generally, some light exercises do not harm a healthy, pregnant woman or her unborn child. However,the student should only continue with her physical education courses if advised so by her doctor.Any student who discovers that she cannot continue with a course because of possible health risks canwork with the Registrar’s Office to withdraw from the course.13 The designated space cannot be used as an area for daycare; AUW cannot provide infant/child care on campus.42

University PoliciesPrivacy, Confidentiality, and EqualityAUW is committed to protecting the privacy of its students and ensuring confidentiality. Any informationa student shares about her health will be kept confidential, unless a student is perceived as imminentlydangerous to herself or others.Further, AUW and its staff will treat all students, including pregnant students or students who haveterminated a pregnancy, equally, without judgment or discrimination, and demonstrate a sensitiveapproach.Any student who experiences any sort of discrimination or mistreatment on the grounds that she ispregnant or has terminated a pregnancy must report it immediately. She can report the incident to theDean of Students, the Resident Faculty, or the Counselor at the HWC.OFFICE OF STUDENT AFFAIRS (OSA) POLICIES1. Opening a Student Club or OrganizationStudents can open a club by completing the requirements listed below:a) Complete the Intent to Form ApplicationFill out an Intent to Form Application, which can be found in the OSA. Once this formhas been approved, the student organization then has the ability to reserve rooms at AUWand advertise meetings.b) Get a Club AdvisorOnce interest in the club has been generated, the club should look for an advisor. Thisperson must be a full-time AUW employee.c) Recruit New MembersOnce an advisor has been secured, meetings should be held and new members should berecruited. All clubs should be open to membership from any AUW member regardless ofrace, national origin, age, appearance, handicap, social status, economic background,religious affiliation, political affiliation, and/or sexual preference.d) Elect an Executive BoardAll clubs must elect an executive board (e-board). This board generally consists of aPresident, Vice President, Treasurer, and Secretary.e) Compose a Club Mission StatementAt this point, club members should draft a mission statement that highlights how the clubfulfills some of the following roles: student clubs and organizations exist to bringstudents of similar interest together and provide them with opportunities to becomeeffective leaders. These groups enhance the quality of student life by fostering socialinteraction, leadership development, school spirit, and an affinity to AUW. Clubs andorganizations also promote activities, diversity, service, and learning outside of theclassroom.f) Complete the Application for AUW Club RecognitionThe Application for AUW Club Recognition can be found in the OSA.43

University Policiesg) Receive RecognitionOnce the Application for Club Recognition has been completed, it must be submitted toOSA. OSA representatives will then decide on whether or not to grant recognition to theprospective club. OSA will notify the student filing the application and the club advisorof its decision. If a club is not approved for recognition, its members will be told why itwas denied and a representative from OSA will be available to tell a club representativewhat the prospective club needs to do to become a recognized club at AUW.h) Create a Club BudgetThe club President and the treasurer are responsible for the club budget. If a club isapproved for recognition, it must submit an itemized budget detailing all expenses itexpects to have for the entire academic year. The club must also submit an itemizedbudget of all major events within the first month of each term. All budget proposalsshould be as detailed as possible and must follow the guidelines listed in the Policy onClub Activities and Budgets. OSA officers are available to help with club budgets, soclub members are encouraged to schedule an appointment.i) Get Budget ApprovalOnce the budget form is complete, it should be turned into OSA. OSA representativeswill decide within a week whether or not to approve the club budget. Once a club budgethas been approved by OSA, and signed by OSA representatives and the President andTreasurer of the club, the President and Treasurer can obtain the allocated funds from theFinance Office. If not approved, a budget with comments will be returned to the club forfurther changes.j) Obtain Club FundsIn order to obtain funds for the club, the club President and Treasurer must follow thesteps outlined below:i. Go to the Office of Student Affairs.ii. Present the approved annual budget form to the Student Affairs Officer.iii. Complete the AUW Event Budget Form (provided by OSA) and request the fullor partial budget amount in cash. Requested amount will be given within 3working days.iv. Collect the money by signing for it in the presence of the officer.v. Purchase items/services for the event and keep all the receipts. If there is noreceipt, AUW will not be able to reimburse the club.vi. Bring the original receipts to the OSA officer within 2 days and sign wheredirected.Any equipment purchased for an AUW club belongs to AUW and must be returned toOSA when the club is inactive. A club is considered inactive after 3 months of notactively holding club meetings, events, or any other activities. Inactivity is to bedetermined by OSA or the club’s advisor/liaison. Activity may be demonstrated throughclub emails, newsletters, or any other proof of activity including event flyers, meetingannouncements, facility usage, etc.2. Closing a Student Club or OrganizationIf the E-board would like to close an existing club, they should follow the procedures listedbelow:44

University Policiesa) The club officials should inform OSA of their intent to close the club in writing (email isfine)b) OSA will review the club budget and club activitiesc) OSA will give the Club Closing Form to the club officialsd) Club officials will submit a completed Club Closing Form to OSAe) OSA will close the club’s account and announce it to the AUW community3. Using AUW Facilities for Club ActivitiesAll clubs have the right to reserve a room within AUW facilities, and the right to use schooltransportation for activities outside of campus. The following is a list of individuals to contact forreserving a room on the AUW campus or requesting transport:University Facility Contact Person EmailUndergraduate Classrooms &Conference room G 503Tinne Sutradhartinne.sutradhar@auw.edu.bdAccess Academy Classrooms Nazneen Zohara zohara.nazneen@auw.edu.bdLibrary Dil Ruksana dilruksana.basunia@auw.edu.bd20G, Rooftop Farhana Fairuz farhana.firuz@auw.edu.bdGYM Maria Chakraborty maria.chakraborty@auw.edu.bdTransportation Nazneen Zohara zohara.nazneen@auw.edu.bd4. Policy on Club Activities and Budgetsa) OSA will provide the stationery to the clubs; therefore, it does not need to be included in theclub budget.b) Instead of honoraria for speakers, OSA suggests that a club gives an AUW mug or tee-shirt tothe guest speaker as a gesture of appreciation.c) Trips out of Chittagong will not be funded as part of club budgets.d) Snacks, tea, or drinks at regular club meetings will not be funded as part of club budgets. Inthe case of a big event (e.g., hosting of an inter-university competition), OSA will work withthe responsible club to develop a food budget for the event.e) Funding for year-end parties will not be provided.f) Club resources (e.g., musical equipments, sports equipments, cameras, laptops etc.) will bepurchased by OSA and remain the property of OSA. Clubs will sign out equipment fromOSA according to their needs.g) For requests to fund transportation, OSA will provide for the most economical approach. Forexample, if 30 students need to go out for an activity, OSA will allow the fare for 10 CNGs,so three students can avail one CNG, rather than 30 individual fares.h) OSA encourages students to work for socially promising causes they are passionate about,but this must be done with students’ time and talent. No club funds may be donated toanother charitable purpose. That is a club cannot request money from OSA and then give itto a charity or to someone in need.i) For printing, clubs may make an original copy of a booklet and have it copied at the schoolcopier, rather than request funds to have booklets printed outside of AUW.j) If clubs need literary magazines, books, movies, etc. the library will purchase those items andclubs can then borrow them. These resources remain the property of AUW.k) In case of hosting programs (e.g., Inter University Debate Competition), OSA will workclosely with clubs to organize the program.45

University Policies5. Organizing EventsIf a student, faculty member, or club wants to organize an event, they must first write to OSA andthe Dean of Students and seek approval. In their written request, they must detail the purpose ofthe event and give a brief description of the activities that the event will comprise of. Onlyprograms that facilitate cultural exchange, learning, or other similar benefits will be approved.End of term parties will not be approved, as OSA will organize these.Once approved, OSA will provide the AUW Event Budget Form, which must be completed andreturned to OSA at least a week before the event. Event organizers can then collect their moneyfrom OSA by completing the following steps:a) Present the signed and approved AUW Event Budget to the Student Affairs Officer andrequest the full or partial budget amount in cash. Requested amount will be given within3 working days.b) Collect the money by signing for it in the presence of the officer.c) Purchase items/services for your clubs and make sure you keep all the receipts. If youdo not have receipts, AUW will not be able to reimburse you.d) Bring the original receipts to the OSA officer within 2 days and sign where directed.Event organizers are solely responsible for the logistical requirements of the event. They may,however, request OSA resources for the event by following the procedure outlined below.6. Borrowing Cameras, Stationery, Costumes, and Other ResourcesStudents and faculty may borrow resources from OSA by completing the OSA Requisition Form(available at OSA). The following is a list of items that OSA has in store, and the rules forborrowing them.i. Cameras/Video Camerasa) Students can borrow cameras/video cameras ONLY for AUW events.b) Students can borrow cameras/video cameras at any time between 10am and4pm (weekdays).c) Students can borrow cameras/video cameras for up to 24 hours unlessotherwise approved by OSA.d) If any student damages or breaks a camera, she will lose her rights to borrowcameras from OSA.ii.iii.Costumes/Jewelry/Make-upa) Students can borrow costumes, jewelry, make-up, and other accessories fromOSA for events approved by OSA.b) All requests for costumes/jewelry/make-up/etc. must be made at least twodays in advance.c) These items may not be borrowed for personal use.d) Students have to return the borrowed items the day following the event.Stationerya) Students can borrow stationery for events approved by OSA.b) All stationary requests must be made at least two days in advance.c) Students have to return the returnable items the day following the event.46

University PoliciesWhen returning borrowed materials, the borrower must deliver it directly to OSA personnel.They should not leave the materials on the table or unattended. Materials lost because they werenot returned properly will be billed to the borrower.7. Planning Workshops, Seminars, Training Sessions, etc.Students seeking to arrange workshops, seminars, or training sessions should contact OSA andcoordinate with OSA staff. Faculty members should contact their office coordinator.STUDENT PUBLICATIONS POLICYAUW recognizes that student publications can help achieve a wide range of goals, such as:a. Share and communicate factual informationb. Provide practical experience to students interested in publicationsc. Provide an accurate day-by-day historical record of institutional activities and lifed. Provide an opportunity to publish creative writingThus, AUW encourages students to establish student publications that serve students and their interests,help provide a record of campus life, and function as an educational forum for students.AUW also encourages students to practice responsible journalism, and take their editorial and studentresponsibilities seriously. These responsibilities are outlined below.Editorial/Student Responsibilities:1. All student publications are expected to reflect the highest ideals of responsible journalism,including truthfulness and decency.2. The editor of each publication is responsible for adherence to these standards and AUW will notbear any responsibility for any publication in violation of these standards.3. The entire contents of the publication—news columns, editorial matters, campus information,rules and regulations, etc.—will be reviews by the editor and student staff who shall in allinstances reserve the right to edit or delete any materials that fail to meet this standard.4. Students working with publications shall:a. verify all information to be printed and recheck for accuracy;b. be fair and objective in the presentation of news and opinion;c. encourage letters to the editor from the entire university community that reflect a varietyof opinions, including those that differ from the editors;d. consult with their advisor for counsel.5. The editors of each publication shall ensure that staff adhere to the requirements established bythe editor/publication.6. It is the responsibility of the editors of each publication to determine duties of their staff membersand supervise performance of assigned duties.7. The editor shall make all attempts to stay within prescribed time guidelines. If a studentpublication will not meet a deadline, the advisor should be notified immediately.8. The editors of each publication shall meet with advisers at least twice per semester to ensure theproper management of the publication.Other Rules and Regulations1. Student publications will be free of censorships in the publication and dissemination of theirviews as long as these are not represented as the views of AUW, and as long as alleditorial/student responsibilities are upheld.47

University Policies2. Student publications may not use the University logo or seal.3. Every student publication must identify the agency, group, or organization responsible for itspreparation and distribution.4. All student publications must register as a club through the Office of Student Affairs.WORK-STUDY POLICYThe Work-Study program provides AUW students with part-time employment on campus, and introducesstudents to work culture. These positions also:a. assist students in developing a positive attitude toward work;b. teach students good work habits and time management skills;c. enhance students’ sense of responsibility;d. provide students with valuable learning experience while doing worthwhile work;e. meet the needs of the University in performing day-to-day operations; andf. help students meet their financial needs.To fulfill the above goals and ensure that our students, faculty, and administrative offices have a positiveexperience with the Work-Study Program, we have created this policy, which explains the procedures andregulations that govern the Work-Study Program.Forms required for this programThe following forms will be supplied by OSA to each office as and when required.1. Work-Study Requirements Form2. Work-Study Student Application Form3. Attendance Record Sheet4. Monthly Time Sheet for PaymentI. Student EligibilityAll students at AUW are eligible for the Work-Study program, provided they meet the following criteria:1. Be in good academic standing. Students applying to be a peer tutor must have a CGPA of 3.3 anda grade of A- (3.7) in the course that they will be tutoring.2. Have no history of academic, ethical, or disciplinary actionsII. Hiring Procedures for Administrative Offices, Faculty, and Studentsa. If Administrative Offices/Faculty members have a job opening in their office(s), they need tocomplete the “Work-Study: Requirements Form” (which will be emailed to them by OSA uponrequest) and send it back to OSA.b. OSA will advertise the position to the student body according to the information in the form.OSA will send students the “Work-Study Student Application Form.”c. Eligible students will apply directly to the office(s) with the “Work-Study Application Form.” Noapplications will be considered without a completed form.d. The office(s) will select their student employees, inform the selected students and forward thenames to OSA so that they may be included in the database.48

University PoliciesIII. Rules and Regulationsa. Students will be paid at an hourly rate of Bangladeshi Taka 70/= (seventy).b. Students are only allowed to work up to a maximum of 8 hours per week. Extra hours are notallowed unless the student obtains special permission from the Dean of Students. Studentswishing to work longer than eight hours per week should email the Dean of Students detailing thereasons for their request.c. Students are allowed to work up to a maximum of 15 hours a week during all Term Breaks.d. Students are NOT allowed to hold more than one position at any one time, even if the work hoursare less than the stipulated 8 hours a week. If students require more hours than their job entails,they will need to find a job that gives them the hours they need.e. Students may apply to different positions while they are engaged in one position, but they have toquit one job before they can start another.f. Each office needs to designate a Supervisor who can train the student employee, be a mentor,provide guidance and regular constructive feedback, and oversee the student’s work. In case offaculty members, this position will be held by the Faculty Coordinator.g. All positions will automatically be terminated at the end of each academic year. All positionsmust be advertised for each new academic year.h. Offices may employ the same students they had employed in the previous academic year after thenew application process (if the same students apply again) but are encouraged to bring in changeand give all students opportunities to gain work experience.i. Students are not allowed to hold the same job for more than two academic years.j. Students may only be employed to facilitate work for AUW. Students may not be employed forthe personal benefit of any office (staff)/faculty.k. Any unethical behavior will result in the termination of employment.a. Employers should report unethical behavior or other forms of misconduct to OSA. In thisreport, the employer should detail: (a) the nature of the unethical behavior/misconduct; (b)description or attachment of evidence; and (c) the actions taken against the employee (e.g.termination of employment). Any student fired from a position for unethical behavior orother forms of misconduct will be ineligible for the Work-Study Program for at least one(1) academic term. The duration of ineligibility will be determined by OSA in consultationwith the Dean of Students based on the severity of the offense.b. Employees should report any unethical behavior or other forms of misconduct on the partof the employer to OSA. OSA officials will consult with the Dean of Students to determinean appropriate way to address the concern. All information provided will be keptconfidential.49

University PoliciesIV. Recording Hours and PaymentAll AUW students and employees are expected to reflect a high standard of integrity in all areas of theirlives, with this standard stemming not from mere compliance with external rules, but from a personalcommitment to these values. Those who are unethical not only compromise their own integrity, but theyundermine the mission of the AUW. Students and Student Employee Supervisors must pay carefulattention to the number of hours worked and logged in for payment to ensure that this Work-Studyprogram teaches everyone the real value of work and money earned.a. Students will fill in the “Attendance Record” at the end of each work shift in the respectiveoffice(s) where they are employed. Student Employee Supervisor (for Faculty members this willbe the Faculty Coordinator) will be in charge of keeping this up-to-date.b. The Student Employee Supervisor will fill in the “Monthly Time Sheet for Payment” and send itto the Accounts Team (Mr. Milan Banik, milan.banik@auw.edu.bd ) on the 1st of each month (ifthat date falls on a weekend or a holiday then the first working day after this date).The Student Employee Supervisor will collect the money from the Accounts office on the 5 th of eachmonth (if that date falls on a weekend or a holiday then the first working day after this date).POLICY ON RESPONSIBLE USE OF AUW COMPUTING RESOURCESThe computing resources at AUW support the educational, instructional, research, and administrativeactivities of the University. The use of these resources is a privilege that is extended to members of theAUW community. As a user of these services and facilities you have access to valuable Universityresources, to sensitive data, and to internal and external networks. Consequently, it is important for you tobehave in a responsible, ethical, and legal manner when utilizing these resources.In general, responsible use means monitoring your own computer usage, respecting the rights of othercomputer users, the integrity of the physical facilities, and all pertinent license and contractualagreements. If an individual is found to be in violation of the Responsible Use Policy, the University willtake disciplinary action, including the restriction and possible loss of network privileges. A seriousviolation could result in more serious consequences, up to and including suspension or termination fromthe University. Individuals are also subject to national and local laws governing many interactions thatoccur on the Internet. These policies and laws are subject to change as national and local laws developand change.This policy applies to all users of computing resources owned or managed by AUW who are using bothpersonal and AUW-owned computers and network services.PolicyAUW’s computer systems, data networks, and information technology services may be used only forlawful purposes and in a manner consistent with college policies. All users of AUW computing resourcesmust:Comply with any and all applicable laws and AUW policies regarding acceptable use ofcomputing resources.Use only computers, computer accounts, and computer files for which s/he has authorization.Not share accounts and passwords with persons to whom they have not been assigned.50

University PoliciesNot provide access to internal campus resources to persons who would not otherwise have thataccess.Respect the privacy of other users and their accounts, regardless of whether those accounts aresecurely protected.Recognize the finite capacity of AUW computing resources and share these resources fairly so asnot to degrade their performance for others.Refrain from using AUW computing resources for business or other personal use not related tothe mission of the University.Refrain from using AUW computing resources for the purposes of fundraising or for the purposeof implying that the user speaks on the behalf of AUW.Be attentive to the possibility of worms, viruses, spyware and other invasive software that maycompromise the working of a personal computer as well as the AUW IT network.Security and PrivacyBe aware that your use of AUW computing resources is not completely private. AUW users are granteduse of computers, electronic information systems, and network services to conduct University business.There may be instances when the University, based upon approval from authorized officers, must monitorthe activity, accounts and documents of individual users without notice.The University may disclose the results of such monitoring, at its discretion, to relevant Universitypersonnel and/or law enforcement officials, and may use these results in appropriate Universitydisciplinary proceedings.REPRESENTING AUW AT OUTSIDE CONFERENCES, FUNDRAISING, AND OTHEREVENTSFrom time to time the opportunity will arise for AUW students to attend conferences, fundraising events,special internships, etc. These can be good opportunities for the students selected as well as for theUniversity.The procedure used in the selection of students will vary because of the wide range of opportunities thatare available each year and the diverse requirements to participate in them. Presented here is an outline ofthe general procedure that will be followed in the selection of students to participate in these specialevents. Please note that this is a general guideline for selection and for any particular opportunity, theguidelines may differ.In general, opportunities to represent AUW, especially those that require the student to travel outside ofBangladesh, will be announced to the student body by email and/or will be posted by the Dean ofStudents in appropriate places. In addition to the description of the opportunity, the requirements forapplicants will be posted. Where an application is required, that will also be sent/available.For all opportunities, strong applicants will:Have acceptable grades, with evidence of strong critical thinking skillsHave good character (being a good member of the AUW community, in the dorms and in theclassroom)Be a good ambassador of the UniversityShow a lively interest in the community and global world about her (in engaged, and creativeclassroom work, through strong leadership in meaningful extra-curricular activities, etc.)51

University PoliciesHave strong recommendations from faculty and staffFor specific opportunities, there will be other criteria, such as:For Fundraisers:Strong speaking skills, including the capacity to engage an audience, a confident presentationstyle, good spoken English skills, ease with extemporaneous speakingStrong social skills, including ease in mixing with adults in informal settingsAbility to articulate the AUW experience in a convincing manner, including comfort in reflectingon the student’s own experiences with AUWBackground, where appropriate, to match the requirements of the Fundraiser (e.g., a regionalfundraiser and AUW prefers students who are from the region)For Academic Experiences:Highest academic achievement in the disciplines for which the training is being offeredCareer choices that would most benefit from the type of training being offeredStrongest work habits and other evidence that the student takes seriously academic trainingPlease note that this means that these opportunities will NOT be spread “evenly” across the student body,but rather will be given, as in every other competitive situation, to those students who best fit the criteriathat are required for each opportunity.52

UNIVERSITY SERVICESANNOUNCEMENT BOARDSAnnouncement boards are located throughout campus. The following board locations are available forstudent use: dining hall, library, 20G front desk, 20H beside Café Cinematella, and 20H in front of theOffice of Student Affairs. All posters, flyers, and banners must be approved in advance by the Office ofStudent Affairs. All unauthorized postings will be removed.ATHLETIC FACILITIESThe AUW Gym, located in 20H 700, is available to all students when classes are not in session. The gymis equipped with treadmills, cycling machines, free weights, and other exercise equipment.There is also a basketball court, a badminton court, and a cricket pitch across the street opposite the CDAofficer resident area (also known as CDA Court). The field is shared with the CDA officer resident areaand can be accessed through the entrance next to Bishaud Bangla. To reserve the field for a sportingevent, please contact Maria Chakraborty, the Director of AUW’s Physical Education Program, atmaria.chakraborty@auw.edu.bdCAMPUS SAFETY AND SECURITY20G 103The AUW Campus Safety and Security Department is dedicated to ensuring the safety and security withinthe campus. The department ensures the existence of a reasonably safe environment by providing roundthe-clocksecurity, maintaining public order, responding to and documenting incidents, and responding tovarious types of emergencies, including fires, earthquakes, and power outages. The department has a fullstaff of 45 uniformed personnel, who are led by Deputy Director Major Ezaz Afzal.COMPUTING ON CAMPUS20G 306Upon registration at AUW, each student is given an email account including a username and password tologon to AUW computers. At orientation, students will have a computer training session with informationabout the technological resources available at AUW.Computer LabsAUW has six computer labs with a total of 127 computers: 3 labs are located in 20A, Level 4o Lab 01 has 15 computerso Lab 02 has 16 computerso Lab 03 has 10 computers 2 labs are located in 20/G, Level 3o Lab 04 has 24 computerso Lab 05 has 32 computers 1 lab is located in 20H, Level 3o Lab 06 has 30 compute53

University ServicesComputer Lab HoursStudents wishing to use a lab computer must sign up for a time slot the day before. The sign-up sheet canbe found on the IT Notice Board. The IT lab is available for general student use on nights and weekends.Sunday-Thursday: 8am – 5pm (IT classes only)Sunday-Thursday: 5pm- midnight (General student use)Friday-Saturday: 8am-midnight (General student use)Support Staff / Computer Lab MonitorsIT support staff will be available from 9am to 5:30pm daily, except on Fridays, Saturdays, and holidays.From the hours of 5pm to 12am, student supervisors will monitor the IT labs.Computer Lab RulesAll students are required to follow computer lab rules and to respect the student monitors and supervisors.Students who do not follow the rules as outlined below will be asked to leave the lab and may have theircomputing privileges revoked.1. IT labs are NOT available for use after midnight.2. Before leaving a computer, make sure to log off.3. Make sure to turn off the lights, fans, and A/C at midnight when IT labs close.4. Listening to music without headphones is not allowed.5. Users may not play online games while using a University computer.6. Chat facility and voice facility may be used for up to ONE hour. However, if a student wants todo her homework, she will get first preference.7. Chatting and voice facility may be only be used in Lab 3 (20/A). Chatting and voice facilitycannot be used in Labs 1, 2, 4, 5, and 6.8. Library computers are not to be used for chatting and voice facility.9. All users must listen to and follow the guidelines of the monitoring student and supervisor, asthey uphold the rules of management.10. Users facing difficulty in using computers or other lab facilities should speak to the supervisor orstudent monitor. Computers can break down when they are misused.11. Users should be quiet and not speak loudly or make noises that can disturb other users.12. No one may enter the IT lab without their ID Card.13. Users may not bring food or drink into the IT Labs.14. Users should be respectful of others’ work and their need to use the computers. They should notuse a computer beyond the time slot that they have signed up for if someone else needs to use it.File StorageThere is allocated space for students to save their files to the network server. To save documents, studentsshould first save the files to the server and then backup the files on an USB flash drive.Personal Laptop UseStudents with personal laptops may wish to bring them to AUW to use them in the classrooms, libraries,dorms, café, or other places on campus. Students who want their laptop to be connected to the AUWnetwork must follow the rules stated below.54

University ServicesAny student who wants to connect to the AUW network must first purchase an AUW licensed antivirusprogram and have it installed on the laptop. The antivirus software may not be uninstalled at any time. Ifit is uninstalled, the laptop will be disconnected from the network and the internet.Additionally, students may not install any kind of P2P (peer-to-peer) software on the laptop, as this kindof software transfers viruses into the network. If a student installs P2P software, AUW will disconnect thelaptop from the network and give the student a warning. If the offense is repeated, the laptop will bedisconnected from the network permanently.All students must also uphold the Policy on Responsible Use of AUW Computing Resources, whichcan be found in the “University Policies” section of this Handbook.DEAN OF STUDENTS20H 103The Dean of Students is the main administrative contact for students. The Dean responds to all types ofstudent issues, concerns, and emergencies, and serves as the “link” between the students and the faculty,administrators, and staff. The Dean also assists students in achieving their academic and personal goals byanswering questions, and, when appropriate, referring students to various departments, offices, orcommunity resources that can best meet the student’s needs. Finally, the Dean of Students works withstudents, faculty, and administrators to review and formulate policies that pertain to students, their rights,and their services.DINING HALL SERVICES20J 103AUW will supply food catered from respectable local restaurants featuring meals drawn from recipes andmenus from all countries represented in the student body. Utensils and crockery will be supplied at theDining Hall and are not to be removed and taken to dorms. There will also be an afternoon tea time.If you have any dietary restrictions or food allergies, please speak to the Superintendent.FINANCE AND ACCOUNTS20G 610-5The Office of Finance and Accounts maintains the university’s financial records and prepares financialstatements for both internal and external users. The office also handles financial aid and payment ofinvoices and reimbursements. Any students or student groups that have questions concerning finance andaccount matters should contact Mr. Mohammed Monoarul Hoque, Finance Controller, atmonoarul.hoque@auw.edu.bd. Questions regarding finance and accounting policies should be directed toMr. Syed Sarmad Hasan, Chief Financial Officer, at sarmad.hasan@auw.edu.bd.HEALTH AND WELLNESS CENTER20B: Level 6D and 6E, Level 7DThe AUW Health and Wellness Center (HWC) supports the University’s mission by caring for themedical and psychosocial needs of the entire university community. It is dedicated to creating andsustaining wellbeing in the community through its awareness programs, medical services, nursing care,psychological counseling, and other psychosocial interventions.55

University ServicesThe HWC will be staffed by several nurses and two doctors in attendance. Nurses will also be on-call torespond to emergencies. All rotation schedules and important phone numbers are posted at the HWC.The HWC provides numerous services to students, including pre-admission screening, physicalexaminations, consultations, vaccinations, and parasite and pest control. For care that cannot be providedat the campus clinic, the nurses or doctors will refer and accompany individuals to specialists practicing atlocal hospitals. All eye and dental needs can also be met at nearby clinics.All meetings with HWC staff are completely confidential. For the full policy, please read the HWC’sConfidentiality Policy in the “University Policies” section of this Handbook.Counseling and Psychological ServicesIn addition to health care, counseling services are available at the HWC by AUW’s counselors. If astudent is having problems adjusting to AUW, life away from home, or in her relations with otherstudents, she should consider speaking to an AUW counselor. All meetings with the counselor are strictlyconfidential, unless a student is perceived as imminently dangerous to herself or others.LIBRARY20A: Level 3A, 3B, and 4AHours: 9am – 12amLibrary staff are available on: Sunday – Wednesday 9am – 10pm; Thursday and Saturday 9am – 5:30pmwww.auw.edu.bd/auwlibrary/The AUW library supports the University’s mission and vision by providing access to print and onlinecollections that foster learning, teaching, and research. The library also seeks to enrich the life of theAUW community by providing practical information, and resources for recreational reading andintellectual exploration and growth.Library Identification CardLibrary cards with a borrower’s identification number are prepared for all faculty, students, and staff. TheLibrary Circulation Officer preserves these cards and keeps book records against cards when materialfrom the library is borrowed.Library CollectionPrinted Materials: The library has a rich collection of printed books on language, literature,social science studies, science, etc. It has more than 23,000 tangible books, and 500 documents,including journals, magazines, reports, etc.Electronic Resources: The library subscribes to a huge number of electronic resources coveringalmost every branch of human knowledge intended to promote scholarly and research activitiesby the faculty members, staff, and students of AUW. For more information on the electronicresources subscribed by the AUW Library, please visit www.auw.edu.bd/library/pages/onlineresources.php.The library has access to over 20,000 full-text online Journals, 6,200 full-text e-Books, 2,000 online magazines/periodicals/newspapers, and thousands of primary sourcedocuments and working papers.56

University ServicesAudio Visual Materials: The Library has 1400 DVDs, 700 music CDs, and many Englishlanguage learning CDs.Kindles: The library has 20 Kindles with a number of e-books.Newspapers: The library has subscriptions to 9 national and local newspapers in Bengali andEnglish.Reference materials: encyclopedias, dictionaries, almanacs, etc. Reference materials are noncirculatingmaterials, and can only be read in the library.Library FacilitiesCatalogue Search: AUW library has a computerized catalog system. Users of AUW Library cansearch books in the catalog within AUW network. Library users can search books by Author,Title, Keyword and Subject and also check the status of books. The library catalog(10.3.100.18/auw-library) requires user name (AUW ID) and password (Library MembershipNo.).Cyber Corner: In the Library Cyber Corner, there are 7 computers for using AUW Library’sonline resources. Users can use computers for 2 hours at a time after signing in the register.Reading Rooms: The AUW Library maintains comfortable reading rooms on each floor of thelibrary.Training: The Library offers Information Literacy Training for students and faculty, especiallyon online resources.Ted Talk Series: TED Talks are among some of the most thoughtful and provocativepresentations on issues of human concern. They are available on www.tedtalk.com. As a way ofsystematically familiarizing AUW community to TED Talks, the Library began a screening serieson 23 Oct. 2011 titled "TED Talks at the AUW Library". The screenings now take place everySunday at 6:00pm in Room 3A2, 20A.Graduate School Admission Corner: The objective of Graduate School Admission Corner is toprovide students who are interested in pursuing an advanced degree with materials that will helpthem understand the admissions process and prepare for graduate school admissionsexaminations. The resources available include admission test preparation for GMAT, GRE, GRI,MBA, SAT, LSAT, TOEFL, IELTS, iBT, etc. There are also some Career Counselor’shandbooks, PhD application handbooks, and other resources.Video Corner: AUW library has 2 video corners. Users can watch movies for 2 hours and 30minutes at a time after signing in the register.Religious Books Corner: The corner is dedicated to sacred religious texts from all majorreligions.AUW Publications Corner: This is a collection of publications from AUW from its earliestdays.57

University ServicesLibrary LoansStudents can borrow 1 DVD and 4 other library items.Faculty/Staff can borrow 1 DVD and 6 other library itemsLoan PeriodBooks – 10 days (students); 15 days (Faculty/Staff)DVD/Music CD – 2 daysLoose Journals – 4 daysCourse reserve materials – As per faculty need/suggestionWhen taking out library resources, please check that they are in good condition. Take good care ofresources you borrow and report any damage to the librarian.It is your responsibility to return and renew items you have checked out on or before due-date. TheLibrary will send you a courtesy reminder e-mail for overdue items.Late Fees and FinesWeek 1 – Notification and observationWeek 2 – 2 taka per day for each itemWeek 3-4 – 4 taka per day for each itemIf items are not returned within 30 days, you will lose loan privileges.Lost or Damaged ItemsLibrary patrons must pay library for replacement if borrowed items are lost or damaged.RecallsIf you have borrowed a book that is urgently needed by another student or faculty member, you may beasked to return it before the due date. Please do so immediately.Library Rules1. In consideration of others, please be as quiet as possible.2. The use of cell phone is not permitted in the library. Please turn off your cell phone beforeentering.3. There will be a place for you to store your personal belongings, food and drinks before enteringthe library.4. Before entering the library, you must enter your name on the register.5. Personal and issued books are not allowed in the library.LOST AND FOUNDThe Lost and Found box is located in 20G 105.58

University ServicesMAILAll incoming mail will be sorted by a student’s family name, and she will be notified via email. Studentsshould have their letters and packages sent to the address below:Student Name (Family Name, Given Name)C/O Asian university for WomenRoom Number20/A M.M. Ali RoadChittagong—4000, BangladeshOutgoing mail will be posted twice a week on Mondays and Thursdays. Students should deliver mail tothe Front Desk Officer, located in 20G, prior to 11am on those days. Students are responsible forproviding the appropriate postage. Letters sent to other countries usually reach the destination within 10to 15 business days by regular post. If students receive packages with postage due, they will beresponsible for paying the postal fee.THE OFFICE OF INTERNSHIPS AND CIVIC ENGAGEMENT20H 104 and 105The Office of Internships and Civic Engagement is firmly committed to bringing valuable professionalexperience and inspiring community service and civic engagement to AUW education. Ms. FabihaNaumi is the Director of Internships and Mr. Stanley Smith is the Coordinator of Public Affairs and CivicEngagement.We Value Professional ExperienceWe believe that practical and professional experiences add significant value to students’ learning andgrowth. As such, we generally encourage the students to participate in Summer Research Projects inBangladesh or their home countries after their first year in the Undergraduate Program. Following theirsecond year, students may complete an internship with an organization or enroll in a Study Abroadprogram. Finally, students usually work in a home country or international corporate internship after theirthird year. This sequence is flexible; depending on the opportunities, students may complete theseactivities in a different order.We Value Civic Engagement through Service LearningCivic engagement through service learning is much more than taking time out of the day to help the lessfortunate; it is an integral part of a complete university curriculum. Service learning allows participants tolearn through meaningful projects that are based on real-life experiences and meet real needs in thecommunity. The learning occurs when projects are integrated with the curriculum and students areprovided with time to think, talk, and write about their experiences. Service learning also addresses someof the developmental needs of the emerging adult (a recently identified developmental stage ≈ ages 18-26) recognized by the Society for the Study of Emerging Adulthood (SSEA).The SSEA has identified the emerging adults’ needs include, among other things, positive interactionwith mature adults and peers, meaningful participation in the community, and opportunities for selfdefinition.Service learning addresses these needs by providing our students with opportunities to do realwork. The experience helps them form a positive self-image through feelings of self-worth andaccomplishment. The formation of a positive self-image is also enhanced through reflection. Reflection59

University Servicesincludes the use of guiding questions before, during, and after the experience to enable students to learnabout themselves through writing and discussions.Students also benefit in other ways:Service learning allows students to learn about careers in hands-on, real-life settings.The experience often requires young adults to interact with people who are different thanthemselves.Some service projects give students the opportunity to learn new skills.Many projects require students to use creative and critical thinking skills to analyze problems andfind solutions to community needs.Service learning helps young adults to develop empathy and a sense of caring.Students become involved in the community at a time when they are developing their personalidentity, which will hopefully result in a lifelong commitment to helping within the community.Our Support and ServicesThis office provides the following:1. Establishing and maintaining relationships with various organizations where AUW students canpotentially pursue internships and/or find fulltime employment.2. Helping students with their internship/job applications by conducting the “Professional WorkshopSeries”. These workshops focus on important application items, which include:a. Cover Letterb. Resumec. Personal Statementd. Interviews and Professional Etiquettese. Career Explorationf. Academic exploration of “work” through reading literature, writing, and discussiong. Work Portfolio Developmenth. Completing internship reviews and assessmentsi. Public Speaking3. Providing one-on-one support to all interested students for editing application materials as well asfor brushing up interview skills.4. Arranging an Internship Showcase that allows student interns to share their experiences with theAUW Community; this is particularly helpful for sophomore and junior year students who willapply for internships in the spring semester.5. Organizing Job Fairs to give graduating seniors an opportunity to meet representatives fromvarious organizations, to network, and to possibly interview for fulltime employment upongraduation.6. Networking with organizations throughout Asia and Middle East to establish career pathopportunities.7. Developing local networks and assisting students in finding mentors/role models.8. Strengthening civic engagement of AUW students by reaching out to organizations in thecommunity and establishing: meaningful relationships; finding the actual scope of work in whichAUW students’ skills and enthusiasm can be best utilized; and matching interested students withsuch opportunities.60

University ServicesEligibilityAny AUW student may use services provided by this office if she is in good academic standing (asdefined by AUW academic standards).Steps of Internships/Job Applications and Civic EngagementFor internships and job applications, students can take two approaches. First, they can carefully lookthrough the opportunities the office announces and apply for the ones they are interested in. Second, theycan also apply for internships and jobs on their own. This office may provide written recommendationletters or formal internship request letters to specific organizations for eligible undergraduate students(please refer to the previous section for details on eligibility). Finally, this team will further help studentsby working one on one to improve their application materials (e.g., CV-Resume, Cover Letter, andPersonal Statement) as well as interview skills.For Civic Engagement, the office encourages the students to share their interest areas and provideinformation for organizations in which they would like to volunteer. After a student suggests a contact ororganization for their volunteer work, AUW seeks to establish a relationship with that specificorganization. To determine suitability, for each organization, the office completes the following: a visit tothe organization; building rapport with its leaders; and exploration of various possibilities for activeinvolvement with AUW students.THE OFFICE OF THE REGISTRAR20G 400The Office of the Registrar maintains students’ permanent academic records and implements andadministers academic policies, the scheduling of classes, the completion of degrees, registration, courselistings, and student status. The office also generates official academic transcripts for Access Academyand Undergraduate students.THE OFFICE OF STUDENT AFFAIRS20H 107The Office of Student Affairs (OSA) focuses on enriching student life outside of the classroom byfacilitating all out-of-class extracurricular activities, including student-run clubs and Student Government.It also directly manages the work-study program, coordinates cultural celebrations for both religions andnon-religious events, and organizes term-break activities for students who remain on campus. Through allof these activities, OSA works to support student learning and foster a sense of community among thestudents of AUW.Student ClubsStudent clubs and organizations provide opportunities for students to meet with others who share acommon interest. Student clubs range in focus from discussing issues related to women to teachingEnglish in the community to advocating for peace and change in the world. These opportunities allowstudents to explore personal interests outside the classroom while developing leadership and group workskills.Clubs and organizations are founded and operated by students with the guidance of a faculty advisor.Students are responsible for organizing club meetings and programs; faculty advisors are responsible for61

University Servicesguiding the club in its mission and practice. Each club must have a self-elected board that can fulfill theadministrative responsibilities of the club.Students wishing to start a new club or organization must apply through OSA for official recognition, theprocedures for which can be found in the University Policies section of this Handbook.Student GovernmentThe Student Government is a self-governing organization, representing the interests of AUW students.The government body is made up of five elected members (President, Vice President, Secretary,Treasurer, and Access Academy representative) and one country representative for each countryrepresented in the AUW student body. The elections are facilitated by OSA each year.The Student Government, advised by the Dean of Students and a faculty advisor (nominated by StudentGovernment officials), works with students and administration to improve the quality of student life atAUW. They meet once a week in the OSA.The Work-Study ProgramThe Work-Study program provides AUW students with part-time employment on campus. Thesepositions are meant to: assist students in developing a positive attitude toward work; teach students goodwork habits; enhance students’ sense of responsibility; provide students with valuable learning experiencewhile doing worthwhile work; meet the needs of the University in performing day-to-day operations; andhelp students meet their financial needs. Most importantly, work-study positions are meant to preparestudents for life outside of university.Students work as student assistants in various university offices, including the Library, AdmissionsOffice, IT Department, Health Center, Office of Student Affairs, and many others. Students also work asteacher’s assistants for Access Academy and Undergraduate faculty.OSA will inform students of open positions at the beginning of each academic year, or whenever newjobs become available. For more information on how to get a work-study position, please refer to theWork-Study Policy.Cultural CelebrationsOSA organizes events and activities that recognize and celebrate the diverse cultures and traditions AUWstudents bring to the campus. Some of the major events are listed below:Durga PujaEidHalloweenBangladesh Independence DayChristmasNew Year (Global)Lunar New YearValentine’s DaySaraswati PujaInternational Mother Language DayEasterInternational Women’s DayBuddha PurnimaInternational Day of PeaceFor a full list of events, please refer to the Events Calendar.62

University ServicesOSA works closely with students to plan and carry out these activities. Any students interested inplanning any of the above listed activities or to plan an event not listed in the Events Calendar, pleasecontact OSA.Term Breaks: Fall, Spring, SummerDuring term breaks, OSA organizes various activities for students who remain on campus. Indoor andoutdoor games, sports tournaments, movie nights, karaoke and dance parties, quizzes, reading sessions,and field trips are among the common activities students can enjoy during their breaks. To facilitate theseactivities, OSA hires students through the Work-Study Program to plan, organize, and lead theseactivities.Workshops, Talks, and SeminarsOSA also organizes workshops, talks, and seminars that help AUW students learn skills, gain insight, andcultivate curiosity about the world through other people’s experiences. These events give studentsexposure to global personalities and issues that inspire them to recognize and nurture their own passions.STUDENT ID CARDSShortly after registering at AUW, each student will receive information about when and where to take aphoto for her Student ID card, which will identify her by photo, name, ID number, and blood group. Onthe back side of the card, importation information such as the AUW address and emergency telephonenumbers will be printed. The Student ID card is provided free of charge, but if it is lost or stolen, thestudent must apply for a new card and pay a fee of 200 taka.With a new security system in place at the AUW entrance gate, students must scan their ID cards to enterand exit the AUW premises. ID cards will also be scanned to enter IT labs and to check out books fromthe library. Additionally, student ID cards are important at events on and off campus, such as certainconferences, seminars, and programs. Please wear your ID card at all times while on the AUW premises.TELEPHONESPurchasing a phone or SIM cardA representative from a local mobile phone company will be available at Student Orientation to provideinformation about mobile phone services and to help you obtain a mobile phone/new SIM card shouldyou wish to purchase one.Dialing codesTo call a landline within Bangladesh, dial 0 + area code + number. For example, if you want to callDhaka, Bangladesh, you should dial 0 + 2 (Dhaka’s area code) + number.To call a phone outside of Bangladesh, you must dial 00 + country code + area code + number. Forexample, if you want to call Mumbai, India, you should dial 00 + 91 (India’s country code) + 022(Mumbai’s area code) + number.If you are unsure about what calling codes you should use, visit www.countrycallingcodes.com63