Student Handbook - Asian University for Women

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Academic Policies and ProceduresNAWWFNot attending: Student is officially enrolled in a course but has not attended orparticipated in class work (for use at midterm only; not accepted at end of term andnot entered on student transcripts).Withdrew from course (with advisor’s written permission) beyond midterm.Withdrew from course/stopped attending (without permission)Calculating (Cumulative) Grade Point AverageTo calculate a (C)GPA, multiply the value of the grade received (point values shown above) by the credithours for the course. Then add up the total points and divide by the total credits. As an example:Course Grade Credits Quality PointsCourse 1: A 4.0 16Course 2: B 4.0 12Course 3: C+ 4.0 9.32Course 4: F 4.0 0Totals: 16 37.32GPA = 37.32 ÷ 16 = 2.33 (To calculate your CGPA, just add more courses to the above formula.)Grades of INC, P, and W are excluded from GPA calculation. A grade of WF is included in GPAcalculation. Only grades for courses taken at AUW are factored into a student’s GPA.Policy for Disputed Final GradesIf a student believes that her final grade has been unfairly assigned and has substantial evidence tosupport the grievance, she must first discuss the grade with her instructor. If, after the discussion, thematter remains unresolved, the student may file a formal written statement with a full explanation to theappropriate dean by the end of the sixth week of the following term or up to six weeks after grades havebeen released, whichever is later(Access Academy students should direct their request to the Director ofthe Access Academy). If the dean/director is unable to resolve the dispute, the student may then petitionto the Academic Actions Committee and request a grade review. This request must be filed within 30days of the dean/director’s decision. The Committee will review the case, confer with the ViceChancellor, and upon the Vice Chancellor’s approval, their decision shall be final.Grade Reports, Transcripts, and RecordsStudents can access their term grades/academic record on AUW’s secure website(www.auw.edu.bd/Transcript/). An email notification will be sent when new grades are added to anacademic record.All student records are confidential, and information will only be released at the request of the student oran appropriate institution. In order to ensure confidentiality, all requests for transcripts must be submittedin writing and personally signed. Transcripts will only be released when the student has met all financialobligations to AUW. A transcript request should be submitted at least three business days in advance ofthe date on which it is needed, one week in advance during registration and commencement periods. Oncestudents are awarded their undergraduate degrees from AUW, no changes can be made to their officialacademic records.18
Academic Policies and ProceduresHonor RollEach semester, a student can make the honor roll list by receiving a GPA of 3.5 or higher as long as she isenrolled in a full-course load (4 courses or 16 credits). This honor will be noted on the student’s officialtranscript.IncompletesIf a student receives an INC grade, the professor and the student will need to devise a plan for the studentto complete the work and the student’s progress will be monitored. Failure to complete the work in theallocated time will result in a grade being assigned based on work completed.Repeating CourseworkFor credit/GPA purposes, students may only retake those courses in which they have received grades ofC- or lower. All grades earned will remain permanently on the student’s academic record; however, onlythe grade and credit recorded for the last time the course is repeated are used in the calculation of thecumulative GPA and credits earned. Students should be aware that repeating coursework can affect theirprogress towards degree completion, which in turn will affect their eligibility to receive financial aid.Transfer CreditsProspective students wishing to transfer to the Asian University for Women (AUW) or current AUWstudents who plan to study at another institution for a short period of time may request to have theircourses and grades evaluated for transfer credit. Below are the procedures.Prospective StudentsTo be eligible for admission to AUW, prospective students must have a minimum cumulative grade pointaverage (GPA) of 2.85 from the transferring institution(s). They must also complete an admissionsapplication and sit for the entrance exam prior to meeting with the Registrar, who is the institutionaltransfer officer responsible for the initial evaluation.Current StudentsCurrent students who have the opportunity to study at another institution for either a term or an academicyear should first request approval from their academic dean for temporary withdrawal from theUniversity. This request must be made in writing at least two weeks before the start of term. Onceapproved, the student will be notified of the withdrawal procedures.EvaluationTo have courses and grades evaluated for transfer credit, both prospective and current students shouldfirst provide an official copy of their transcript to the Office of the Registrar either via email or fax oncethey are ready to enroll at the University. The Registrar, with the help of relevant academic departments,will then evaluate the transcript(s) to determine if the courses meet the department standards and thenumber of credits that can be accepted. Only courses with a grade of “C” or better will be considered fortransfer credit. To help make a determination, students may need to provide catalog course descriptionsand/or course syllabi.19
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Student Handbook - Asian University for Women

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