Student Handbook - Asian University for Women

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University Policies5. Organizing EventsIf a student, faculty member, or club wants to organize an event, they must first write to OSA andthe Dean of Students and seek approval. In their written request, they must detail the purpose ofthe event and give a brief description of the activities that the event will comprise of. Onlyprograms that facilitate cultural exchange, learning, or other similar benefits will be approved.End of term parties will not be approved, as OSA will organize these.Once approved, OSA will provide the AUW Event Budget Form, which must be completed andreturned to OSA at least a week before the event. Event organizers can then collect their moneyfrom OSA by completing the following steps:a) Present the signed and approved AUW Event Budget to the Student Affairs Officer andrequest the full or partial budget amount in cash. Requested amount will be given within3 working days.b) Collect the money by signing for it in the presence of the officer.c) Purchase items/services for your clubs and make sure you keep all the receipts. If youdo not have receipts, AUW will not be able to reimburse you.d) Bring the original receipts to the OSA officer within 2 days and sign where directed.Event organizers are solely responsible for the logistical requirements of the event. They may,however, request OSA resources for the event by following the procedure outlined below.6. Borrowing Cameras, Stationery, Costumes, and Other ResourcesStudents and faculty may borrow resources from OSA by completing the OSA Requisition Form(available at OSA). The following is a list of items that OSA has in store, and the rules forborrowing them.i. Cameras/Video Camerasa) Students can borrow cameras/video cameras ONLY for AUW events.b) Students can borrow cameras/video cameras at any time between 10am and4pm (weekdays).c) Students can borrow cameras/video cameras for up to 24 hours unlessotherwise approved by OSA.d) If any student damages or breaks a camera, she will lose her rights to borrowcameras from OSA.ii.iii.Costumes/Jewelry/Make-upa) Students can borrow costumes, jewelry, make-up, and other accessories fromOSA for events approved by OSA.b) All requests for costumes/jewelry/make-up/etc. must be made at least twodays in advance.c) These items may not be borrowed for personal use.d) Students have to return the borrowed items the day following the event.Stationerya) Students can borrow stationery for events approved by OSA.b) All stationary requests must be made at least two days in advance.c) Students have to return the returnable items the day following the event.46
University PoliciesWhen returning borrowed materials, the borrower must deliver it directly to OSA personnel.They should not leave the materials on the table or unattended. Materials lost because they werenot returned properly will be billed to the borrower.7. Planning Workshops, Seminars, Training Sessions, etc.Students seeking to arrange workshops, seminars, or training sessions should contact OSA andcoordinate with OSA staff. Faculty members should contact their office coordinator.STUDENT PUBLICATIONS POLICYAUW recognizes that student publications can help achieve a wide range of goals, such as:a. Share and communicate factual informationb. Provide practical experience to students interested in publicationsc. Provide an accurate day-by-day historical record of institutional activities and lifed. Provide an opportunity to publish creative writingThus, AUW encourages students to establish student publications that serve students and their interests,help provide a record of campus life, and function as an educational forum for students.AUW also encourages students to practice responsible journalism, and take their editorial and studentresponsibilities seriously. These responsibilities are outlined below.Editorial/Student Responsibilities:1. All student publications are expected to reflect the highest ideals of responsible journalism,including truthfulness and decency.2. The editor of each publication is responsible for adherence to these standards and AUW will notbear any responsibility for any publication in violation of these standards.3. The entire contents of the publication—news columns, editorial matters, campus information,rules and regulations, etc.—will be reviews by the editor and student staff who shall in allinstances reserve the right to edit or delete any materials that fail to meet this standard.4. Students working with publications shall:a. verify all information to be printed and recheck for accuracy;b. be fair and objective in the presentation of news and opinion;c. encourage letters to the editor from the entire university community that reflect a varietyof opinions, including those that differ from the editors;d. consult with their advisor for counsel.5. The editors of each publication shall ensure that staff adhere to the requirements established bythe editor/publication.6. It is the responsibility of the editors of each publication to determine duties of their staff membersand supervise performance of assigned duties.7. The editor shall make all attempts to stay within prescribed time guidelines. If a studentpublication will not meet a deadline, the advisor should be notified immediately.8. The editors of each publication shall meet with advisers at least twice per semester to ensure theproper management of the publication.Other Rules and Regulations1. Student publications will be free of censorships in the publication and dissemination of theirviews as long as these are not represented as the views of AUW, and as long as alleditorial/student responsibilities are upheld.47
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Student Handbook - Asian University for Women

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