Student Handbook - Asian University for Women

Academic Policies and ProceduresFinal ProbationA student will be placed on Final Probation if her CGPA falls below minimum standards at the end of anygrading term. The status will be recorded on the student’s unofficial transcript, and her parents orguardians will be notified of the probationary status in writing.An Undergraduate student placed on Final Probation will have to meet with the DP and her academicadvisor to discuss and arrange a plan for success (e.g. change major). An Access Academy student willhave to meet with the Director of the Access Academy. The student must also withdraw from anyextracurricular activities, including any work-study jobs, she is committed to and focus solely on herstudies. Her progress will be monitored by the DP/Director of the Access Academy, who will provideongoing support throughout the term.The Final Probation status will be lifted, and removed from the unofficial transcript, if the student’sCGPA meets minimum standards in the subsequent term. If a student fails to increase her CGPA tominimum standards within one term, but makes significant progress in her term GPA, she may continueher studies on Final Probation for another term. If her CGPA is still below minimum standards after twoterms, or if she has made zero or negative improvement on her GPA in the term following the issuance ofthe Final Probation, she will be placed on Suspension. Due to the brevity of the Access Academy year,students who fail to make improvement in the Final Probation stage risk promotion to the UndergraduateProgram.SuspensionAn undergraduate student who fails to meet minimum standards after a term in Final Probation will beplaced on Suspension for a minimum of two terms (Fall and Spring). When a student is placed onsuspension, several consequences will follow:the action will be recorded on the student’s unofficial transcript while the student is onSuspensionthe student’s parents or guardians will be notified in writing of the Suspensionthe student must leave campus at the earliest possible, at her own expense 5 , after being notified ofthe Suspension and may not return to campus without prior permission from the appropriate deanthe student cannot participate in any University academic or extracurricular activities during theSuspension, including registering for future courses.Any student placed on Suspension must reapply to return to AUW. If readmitted, students will return on aFinal Probation status. Readmitted students who do not meet the terms of Final Probation will be expelledfrom the University.Appeal Process for SuspensionA student may appeal the suspension by following the procedures outlined below.1. Submit a formal letter of appeal to the Vice Chancellor and the DP.2. Develop a detailed and thoughtful re-entry plan, which must be included in the letter of appeal.5 Generally, a suspended student will have to pay for her travel expenses; however, in cases of extreme financialneed, AUW may provide financial assistance.11