Student Handbook - Asian University for Women

Academic Policies and ProceduresIn order to withdraw from a course with a “W”, the student must complete a Withdrawal form inconsultation with her course instructor and academic advisor. As with dropping a course, the courseinstructor and the academic advisor must sign the form, signaling that they have consulted the student.Completed forms then must be deposited at the Office of the Registrar.Generally, students will not be able to withdraw from a course after the final withdrawal deadline.However, in cases of medical need, family emergency, death in the immediate family, or other significantcircumstance resulting in unforeseen hardship for the student, a petition may be filed by the student to theAcademic Actions Committee, who will consult the student’s advisor and instructor, as well as medicalpersonnel where appropriate (with the student’s written permission). The Committee’s recommendationwill be reviewed by the Vice Chancellor, who will then make the final decision.Complete Withdrawal (all courses)If a student wishes to withdraw from all of her courses and discontinue her studies at AUW, she mustinitiate the complete withdrawal procedures listed below:1. The student should write a formal written request to withdraw and jointly meet with the Dean ofStudents, the Resident Faculty, and the dean/director of her program. The student should beprepared to elaborate her reasons for withdrawal during this meeting.2. If, after the meeting, the student wants to proceed with the complete withdrawal, she mustcomplete the Student Withdrawal Form, which can be found at the Office of the Registrar 7 . Shemust then submit this form to the dean/director of her program and the Dean of Students. Thedean/director of her program will notify the relevant faculty members; the Dean of Students willnotify the relevant departments (e.g., Housekeeping/Library/Accounts).3. After completing the Student Withdrawal Form, the student must complete a Clearance Form andobtain relevant signatures from each department. This form should be submitted to the Office ofthe Registrar, where the student can obtain relevant recommendations, certificates, and/ortranscripts.Students must initiate the above-listed procedure before the “last day to withdraw from a course with a“W” grade”. In such cases, the student will receive grades of “W” on all courses she has registered for.Students who do not follow the procedures outlined above will not be granted honorable dismissal andwill receive grades of “WF” on all registered courses.Students who withdraw from the University prior to completing their degree must pay for the expensesassociated with leaving the campus, including all travel expenses.Students seeking readmission to AUW after completely withdrawing must contact the Admissions Officeand reapply.Voluntary Leave of Absence7 Please note that the Student Withdrawal Form can only be collected during regular business hours, and it will takeat least three days to process. Students should plan for travel accordingly.21