Student Handbook - Asian University for Women

University Policiesa) The club officials should inform OSA of their intent to close the club in writing (email isfine)b) OSA will review the club budget and club activitiesc) OSA will give the Club Closing Form to the club officialsd) Club officials will submit a completed Club Closing Form to OSAe) OSA will close the club’s account and announce it to the AUW community3. Using AUW Facilities for Club ActivitiesAll clubs have the right to reserve a room within AUW facilities, and the right to use schooltransportation for activities outside of campus. The following is a list of individuals to contact forreserving a room on the AUW campus or requesting transport:University Facility Contact Person EmailUndergraduate Classrooms &Conference room G 503Tinne Sutradhartinne.sutradhar@auw.edu.bdAccess Academy Classrooms Nazneen Zohara zohara.nazneen@auw.edu.bdLibrary Dil Ruksana dilruksana.basunia@auw.edu.bd20G, Rooftop Farhana Fairuz farhana.firuz@auw.edu.bdGYM Maria Chakraborty maria.chakraborty@auw.edu.bdTransportation Nazneen Zohara zohara.nazneen@auw.edu.bd4. Policy on Club Activities and Budgetsa) OSA will provide the stationery to the clubs; therefore, it does not need to be included in theclub budget.b) Instead of honoraria for speakers, OSA suggests that a club gives an AUW mug or tee-shirt tothe guest speaker as a gesture of appreciation.c) Trips out of Chittagong will not be funded as part of club budgets.d) Snacks, tea, or drinks at regular club meetings will not be funded as part of club budgets. Inthe case of a big event (e.g., hosting of an inter-university competition), OSA will work withthe responsible club to develop a food budget for the event.e) Funding for year-end parties will not be provided.f) Club resources (e.g., musical equipments, sports equipments, cameras, laptops etc.) will bepurchased by OSA and remain the property of OSA. Clubs will sign out equipment fromOSA according to their needs.g) For requests to fund transportation, OSA will provide for the most economical approach. Forexample, if 30 students need to go out for an activity, OSA will allow the fare for 10 CNGs,so three students can avail one CNG, rather than 30 individual fares.h) OSA encourages students to work for socially promising causes they are passionate about,but this must be done with students’ time and talent. No club funds may be donated toanother charitable purpose. That is a club cannot request money from OSA and then give itto a charity or to someone in need.i) For printing, clubs may make an original copy of a booklet and have it copied at the schoolcopier, rather than request funds to have booklets printed outside of AUW.j) If clubs need literary magazines, books, movies, etc. the library will purchase those items andclubs can then borrow them. These resources remain the property of AUW.k) In case of hosting programs (e.g., Inter University Debate Competition), OSA will workclosely with clubs to organize the program.45