Rally Organiser's Handbook - MotorSport New Zealand

The duties of this person will include:• Setting up the HQ venue in an efficient manner so that all operations can be carriedout with a minimum of fuss.• Overseeing the radio communications network to ensure the important messagesget priority.• Setting up and maintaining a Master Chart of the Special Stages showing:o Stage number and opening/closing timeso Stage conditiono Location of senior officialso Number of competing cars in and out of all stageso Car numbers of those stopped in stages• Organising and monitoring codes and time schedules for all:o Communications crewso First aid crewso Stage crewso Safety and Warning cars and sweeper carso Competitors• Overseeing results collection and compilation• Organising and monitoring emergency and normal phones.• Making sure that all Headquarters staff is adequately provided for.ROUTE CHECKERReferences to this subjectAppendix Three Schedule R Section 2, Article 7.2MRY201 – Checkers Clearance Certificate – MotorSport NZ websiteIt is the organiser's responsibility, prior to the Rally, to ensure that the event is checked bya competent crew, ideally comprising co-driver and driver who are both experienced andeither current or very recent competitors. The checking crew is appointed to act on behalfof the Clerk of the Course and it is the job of the checking crew to ensure that the RoadBook complies with Schedule R.The Checking crew must:• Use the Road Book prepared for the event and physically check against the routeto be used. This checking run to be carried out at the same time of day asproposed for the competitors undertaking the event. Particular attention must bepaid to the identification of potential hazards and to the consistency and accuracyof tulip diagrams in the road book.• Ensure all timing allowances are reasonable and take into account the traffic androad conditions during the time the event is being held.• Sign the Checkers Clearance Certificate after they have completed their checkingthe rally.The Organisers must comply with any amendments required by the checkers.Note:The Clerk of the Course shall retain this Certificate and Road Book for inspection by the eventStewards as and when required.RALLY ORGANISERS HANDBOOK2009 EditionPAGE 46