Rally Organiser's Handbook - MotorSport New Zealand

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DATE INSCRIPTION AND PERMIT APPLICATION FLOW CHARTComplete Calendar Inscription Form and applyto MotorSport NZ for Calendar Approval.Ensure Clerk of the Course is licensed to runthe status Rally you are applying forSeek confirmation from the Chairman of RallyAdvisory Commission that the proposed roadsforming your rally are acceptable and not inconflict with or overused by other member clubs.(Refer to Rally Coordination topic at the end ofthis chapter).Plot the proposed route and create the Routeand Speed Schedule (Use standard document).Submit the draft Supplementary Regulations(Refer Standard Regulations), Entry Form andPermit Application Form to Permit IssuingSteward or MotorSport NZ and attach copies of:(a) Route and Speed Schedule;(b) Map of proposed route;(c) Confirmation of Rally Advisory CommissionChairman’s approval.Submit the draft Safety Plan to Permit IssuingSteward or MotorSport NZ for approval.RALLY ORGANISERS HANDBOOK2009 EditionPAGE 8
RALLY CO-ORDINATIONThe Chairman of the Rally Advisory Commission is charged with the responsibilities of theco-ordination of all rallies in relation to:• Approve all roads and venues in general.• Arbitrate in any dispute between organisers with regard to use of areas/roads.• Ensure all rallies are in keeping with the MotorSport NZ Strategic Plan directionsand in particular the current Rallysport Blueprint.Note:In cases where the Rally Advisory Commission Chairman is not available for an extended period, theMotorSport NZ Secretariat assumes the co-ordinating role.Organisers of rallies are required to obtain the approval of the Chairman of the RallyAdvisory Commission for the use of venues prior to making application to Local Authoritiesand for the issue of a permit. In requesting this approval Organisers are advised to submitas part of their application:• A map outlining the proposed route detailing all special and touring stages alongwith service park locations or any special features.• An overview of the type of rally planned.PAGE 9RALLY ORGANISERS HANDBOOK2009 Edition
Page 1: This booklet is intended to provide
Page 4 and 5: CHAPTER ONEForeword and Organisatio
Page 6 and 7: Other officials who will have speci
Page 10 and 11: CHAPTER TWORoute PlanningINITIAL RO
Page 12 and 13: Approach the forestry owners on a p
Page 14 and 15: The second contact should be carrie
Page 16 and 17: 4. Forward the three copies to Moto
Page 18 and 19: If the chosen service area (service
Page 20 and 21: A regroup allows:(a)(b)The rally to
Page 22 and 23: SUPER SPECIAL STAGESReferences to t
Page 24 and 25: CHAPTER THREESafety PlanPREAMBLEAn
Page 26 and 27: There are many ways to establish ea
Page 28 and 29: SPECTATOR AREA EQUIPMENTThe followi
Page 30 and 31: CHAPTER FOURPAPERWORKPREAMBLERefere
Page 32 and 33: The draft Supplementary Regulations
Page 34 and 35: 6. Each page will be numbered, the
Page 36 and 37: ACCEPTANCE OF ENTRYReferences to th
Page 39 and 40: RESULTS FORMATThere are a number of
Page 41 and 42: Special Stage Safety Officer:Each s
Page 43 and 44: • Signs• Paperwork• Copies of
Page 45 and 46: Organisers should publish a schedul
Page 47 and 48: RELATIONSHIP WITH MOTORSPORT NZ OFF
Page 49 and 50: SETTING UP ROAD CLOSURESReferences
Page 51 and 52: Wherever a side road joins the rall
Page 53 and 54: Upon reaching the end of the stage
Page 55 and 56: STAGE OFFICIALSReferences to this s
Page 57 and 58: In any case where clear communicati
Page 59 and 60:
TIDYING-UP STAGESIt is recommended
Page 61 and 62:
CHAPTER SIXDocumentation and Scruti
Page 63 and 64:
The inspection items are categorise
Page 65 and 66:
CHAPTER SEVENGeneralTHE EVENT BUDGE
Page 67 and 68:
There are consultants available who
Page 69 and 70:
5. Work on a grouping of four separ
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THE RALLY OBSERVATION SYSTEMReferen
Page 73 and 74:
1. SAMPLE LETTERS(1) RESIDENTS - Fi
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(3) ROADING AUTHORITY - Request for
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3. ROAD CLOSED AND CONTROL SIGN LAY
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4: ROAD CLOSURE SIGN LOCATION AND S
Page 81 and 82:
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Rally Organiser's Handbook - MotorSport New Zealand

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