gold - Office of the Registrar - University of California, Santa Barbara

Leaving andReturning to UCSB1. Withdrawal from theUniversityIf you determine that you cannot complete aquarter for which you have paid fees, or signeda payment agreement with the Billing Office,you must petition for withdrawal at the Office ofthe Registrar. If the petition requirements aremet and the approval of your college dean issecured, you will be withdrawn officially.If your petition is filed prior to the first day ofinstruction, your registration is cancelled andyour fees are unassessed. If your petition is filedduring the early weeks of the quarter, you maybe entitled to a partial refund of the quarterlyfees you have paid, or promised to pay, as listedby the fee refund schedule on page 13.Note: Federal and state regulations requirethat students who have received financial aidreturn a portion of that aid if they withdrawbefore completing 60% of the quarter. If yourregistration is cancelled, 100% of your aid will becancelled. Please advise the Financial Aid Officeif you will return in a subsequent quarter.When undergraduate students are enrolled incourses and the completed petition is submittedafter the final drop deadline, the Office ofthe Registrar will enter a grade of W for eachcourse in which the student was enrolled.If you have completed the enrollment processand then discontinue work for the quarterwithout filing a petition for withdrawal, failinggrades will be recorded in all the courses inwhich you have enrolled, you will be ineligiblefor any refund of fees, and your future registrationprivileges may be blocked.Upon request, the Office of Student Life willprocess a withdrawal petition if, due to illness oranother emergency, you cannot complete theprocess personally. Telephone: (805) 893-4569. Ifthe dean of your college approves, you will bewithdrawn officially.After withdrawal and before future registration,you must apply for and receive permissionto be readmitted/reinstated, explained insection 4 below.You are advised to consult with faculty,departmental or college advisers, and/orAre you anUndergraduate in theCollege ofLetters & Science?Answers to yourquestions can befound at:www.advising.ltsc.ucsb.eduCounseling and Career Services beforewithdrawing so as to consider the full implicationsof this action.Graduate students: Continuous registration isrequired of graduate students. Leaves ofAbsence may be granted under extraordinarycircumstances. Consult the Graduate Divisionfor information on eligibility.2. Lapse of StatusLapse of status is the automatically enforcedwithdrawal of a student from the university. Astudent’s status may be lapsed for the followingreasons: 1) for failure to comply with theconditions for admission, 2) for failure to registerand enroll in courses by the deadline stated inthe Schedule of Classes, 3) for failure to settlefinancial obligations when due or to makesatisfactory arrangements with the Billing,Accounts Receivable, Collections Office (BARC)if payment cannot be made, 4) for failure torespond to official university notices (includingfailure to remove blocks).Students who have had their status lapsed arerequired to pay a prorated portion of allassessed fees up to the date of such lapse inaccordance with the fee refund schedule.Financial aid students who have had their statuslapsed will have their aid cancelled for thequarter.3. Leaves of AbsenceUndergraduates: You may be absent fromUCSB for one or more quarters at the conclusionof any quarter without petition, providedyou have not paid fees for the following quarter.Remember to apply for readmission well inadvance of the quarter you plan to return toUCSB. (See “Deadlines” on pages 2-5).Petitioning for withdrawal is required only if you1) withdraw during a quarter, 2) are requesting arefund of fees for the coming quarter, or 3) havesigned a deferred payment agreement with theBilling Office.Graduate students: Continuous registration isrequired of all graduate students. There are sixcircumstances under which students may begranted a leave: 1) medical emergencies,2) pregnancy/parenting needs during the first 12months after the child’s birth or placement inthe home, 3) emergencies in the immediatefamily, 4) required military service, 5) ResearchLeave for students who will be away from thecampus conducting research and not usingfaculty time or University resources, or 6) a FilingFee Quarter of Leave for students who intend tofile the thesis or dissertation the quarter of theleave request.Leave is normally granted for one quarter at atime, up to a maximum of three quarters ofleave during a student’s graduate career.Research Leave and a Filing Fee Quarter ofLeave are counted separately from the first threecategories of leave enumerated above.All leave requests require appropriatedocumentation such as a doctor’s note or aletter from the student’s research advisorverifying the student’s declaration with regard toresearch travel or degree completion plans.Orientation Programsand ServicesAdditional informationabout Orientation’sprograms and servicescan be found at:www.sa.ucsb.edu/orientation/services.htm17Off-campus employment, lack of funds, ortaking time off from school for personal reasonsare not considered extraordinary circumstances.Students who lapse status must later seekreinstatement if they wish to return to graduatestanding.Graduate students who are granted leave arenot eligible for either teaching assistant orgraduate student researcher positions or forcampus fellowships or financial aid. A leave ofabsence is no substitute for registered status inthe eyes of lending agencies. For additionalinformation, consult the Graduate Division.Website: www.graddiv.ucsb.edu/.4. Readmission andReinstatementUndergraduates: If you wish to register atUCSB after having been absent for at least onequarter, after having been lapsed, or aftercomplete withdrawal, you must file an applicationfor readmission with the Office of theRegistrar. Applications are available on theRegistrar’s website at www.registrar.ucsb.edu/read_rein.htm. The application fee for readmissionis $40. Official transcripts of any work youattempted elsewhere in the interim must besubmitted. For more information, send email tothe Program Coordinator at Reg-Readmission@sa.ucsb.edu.Readmission is generally approved forstudents who were on regular academic statuswhen they left the university, provided that anycollege-level work completed in the interim issatisfactory and space is available. Priority filingperiod for readmission is: November 1-30 (of thepreceding year) for fall quarter; July 1-31 (of thepreceding year) for winter quarter; October 1-31(of the preceding year) for spring quarter.Students who are seeking readmission to theCollege of Letters and Science after havingalready completed 155 or more units may berequired to submit a Proposed Schedule forGraduation before readmission will be considered.In general, readmission will be approvedonly for those students whose proposedschedule leads to graduation within 200 totalunits. As the proposal must be endorsed by thestudent’s major department (and minor