gold - Office of the Registrar - University of California, Santa Barbara

Examinations,Records, Grades,and Graduation1. ExaminationsFinal examinationsFinal examinations are required in all undergraduatecourses. The official dates and timesfor final exams this quarter are stated on page29. No instructor is authorized to change thesetimes without prior approval of the UndergraduateCouncil, and you are responsible forarranging your program so that your finalexaminations will not conflict or fall in rapidsuccession. Normally, examinations will bewritten, and a maximum time period for theircompletion will be announced in advance. Youwill not be permitted to exceed this maximum.The maximum time for a final in a nonlaboratorycourse is three hours. Individualexceptions from finals are not permitted.Credit by examinationIf you are enrolled and on regular academicstatus, you may petition to earn credit byexamination during that quarter in an establishedcourse or in a subject appropriate forinclusion in the university curriculum. Petitionsare available from the Office of the Registrarand must be signed by the dean of your college,the administering instructor, and the departmentchair, three weeks in advance of theexamination date. Examination grades arerecorded on your official transcript. Consult theUCSB General Catalog and your collegeannouncement for the full details concerningcredit by examination.What’s happeningon campus?Find out on the on-lineCampus Calendar ofEvents at:www.events.sa.ucsb.edu/calendar2. RecordsPrivacy of Student RecordsThe Federal Family Educational Rights andPrivacy Act (FERPA), and the University ofCalifornia Policies Applying to the Disclosure ofInformation from Student Records affordstudents certain rights with respect to theireducational records. They have the right:1. To inspect and review records pertaining tothemselves in their capacity as students;2. To seek correction of their student recordsthrough a request to amend the records or arequest for a hearing;3. To file complaints with the Department ofEducation regarding alleged violations of therights accorded them by the Federal Act; and4. To request that personally identifiableinformation from their student records bewithheld from disclosure except to the extentthat FERPA authorizes disclosure withoutconsent.The following information is designated as“directory information” and normally will bereleased by the campus without the consent ofthe student: name, current local and permanentaddress and telephone number, electronic mailaddress, date of birth (MM/DD), major, numberof units currently enrolled in, class level, dates ofattendance, degree/honors awarded, mostrecent school attended, athletic informationincluding height and weight, and participationin officially recognized organizations. Studentshave the right to restrict the disclosure of thisinformation. A form to restrict disclosure of anyor all of this information may be submitted atthe Office of the Registrar. A student requestingsuch restrictions should be aware, however, ofthe implications of such a request.One exception, which permits disclosurewithout consent, is disclosure to campus officialswith legitimate educational interests. A campusofficial is a person employed by the University inan administrative, supervisory, academic orresearch, or support staff position; a person orcompany with whom the University hascontracted (such as an attorney, auditor, orcollection agent); or a student serving on anofficial committee, such as disciplinary orgrievance committee, or assisting anotherschool official in performing his or her tasks.A school official has a legitimate educationalinterest if the official needs to review aneducation record in order to fulfill his or herprofessional responsibility.Upon request, UCSB may disclose educationrecords without consent to officials of anotherschool in which a students seeks or intends toenroll.Questions regarding various privacy regulationscan be addressed to the Office of theRegistrar.Looking forcounseling orcareer advice?Counseling and CareerServices can help. Checkout their website at:www.counseling.ucsb.edu3. GradesAt the end of each quarter, the Office of theRegistrar will process grades submitted byinstructors. Grades are made available tostudents approximately 10 days after the lastday of finals.Use the GOLD system to review your gradeinformation. Appointments are not necessary.19Quarterly Grade ReportsUse GOLD to print a copy of your quarterlygrade record (grade report). The UCSB gradereport includes the courses attempted andgrades earned for that term, a cumulative unitsummary of your academic record, and quarterlyprobation and honors status. Any non-UCtransferable credit which you have completed islisted separately and is not a part of your UCgrade-point average.Incomplete grades• PETITIONING PROCESSThe grade Incomplete (I) may be assigned whena student’s work is of passing quality but isincomplete. A completed Petition for anIncomplete Grade must be returned to theOffice of the Registrar by the last day of thequarter for an I grade to be placed on astudent’s record. Petitions must be signed bythe instructor, and are available in the Office ofthe Registrar. A $5 processing fee will be billedto the student’s BARC account.Notification of the receipt of the approvedPetition for Incomplete Grade will be sent to thedean of the student’s college and the instructor.In the absence of the petition or anotherspecific grade, the Office of the Registrar willrecord a grade of F, NP, or U.• ONE-QUARTER COMPLETION DEADLINEThe grade of Incomplete may be replaced by agrade as determined by the instructor. You willreceive unit credit and appropriate grade pointsif you earn a passing grade and the courseworkis completed by the end of the term followingthe term in which the I grade was reported. Youneed not be enrolled for that quarter nor mustthe course be offered to receive the final grade.