Hallways Handbook - Kent State University

6.41 Community Billing: Damage to Common AreasStudents may be billed for damage to university property, whether by vandalism,horseplay or accident. All floor/community residents can collectively be held responsiblefor damages to public areas that cannot be attributed to specific individuals.1. If a residential floor or public area incurs damages, theft of Kent State Universityproperty, or excessive trash is left in the community space, an “intent to bill”notification will be posted on the floor/area.2. The “intent to bill” will notify floor residents of the charge for damages or extracleaning. Students will have three days to ascertain the responsible individual(s) andcommunicate the responsible party’s identity to the Residence Services staff.3. If after three days no individual has claimed responsibility or been identified, theentire floor/community may be charged.4. The charge may immediately be placed on the students’ account with the universityBursar’s Office.5. If an individual or floor wishes to appeal the damage charges, a letter must besubmitted to the Assistant Director for Residential Communities within 48 hours ofthe assessment notification. Students should submit any documentation or proof witha letter of appeal, which clearly outlines why they believe they should not be billed fordamage. Once the appeals are submitted, the Coordinator, Residential Communities ordesignee will review the information and make a decision that will be communicated tothe involved resident(s).6.4 Decorations, Special Building UseResidents of a hall may choose to decorate a wing or floor for a program or contest (See Decorations,General Guidelines, page 26). Decorations for this type of event must be done on the dayof the event, not in advance, and the decorating must be monitored by hall staff. The ResidenceHall Director and the Fire Prevention Office must approve all decorations prior to the event.6.5 Room Entry and Room Search Policy1. The guidelines outlined for entry and search at the university are intended for internalprotection and control; however, nothing herein can limit the ability of a bona fide lawenforcement or judicial agency from seeking and obtaining legal search warrants for use on theuniversity campus. Section 3342-4-05.1 of the Kent State Policy Register shall govern the roomentry and room search policy.2. Definitions:a. “Room entry” is defined as entrance to a student’s room to fulfill the duties ofauthorized personnel.b. “Room search” is defined as a formal seeking out of evidence for reasonable cause thatone of the conditions for room search has been violated.43