Hallways Handbook - Kent State University

7 - Housing ContractThe following policies and procedures outline the contractual obligations and any amendmentsto the Residence Hall Contract. Further questions regarding these policies and procedures maybe directed to the Department of Residence Services at 330-672-7021.7.1 Residence Hall ContractThere is a contractual obligation for room and food plan (if applicable). Charges for the entireacademic year will continue unless a student is released, in writing, by the Department ofResidence Services. This contract may be terminated at the discretion of the Director ofResidence Services.7.11 Cancellation of ContractCancellation of contract before moving into a residence hall (checking out the residencehall room key or keys), and prior to the applicable opening day of the residence halls, willbe accepted with one of the following guidelines:1. A written request for cancellation received on or before June 1, 2013 for the fallsemester, or January 1, 2014, for the spring semester (new spring semester applicantsonly) will result in the refund of the $200 pre-paid housing fee.2. A written request for cancellation received after June 1, 2013, for the fall semester, orJan. 1, 2014, for the spring semester (new spring semester applicants only) will resultin the forfeiture of the $200 pre-paid housing fee.A request for cancellation of this Residence Hall Contract, including Food Plan (ifcontracted) must be done either by phone, by email, online at www.kent.edu/housing, orwritten letter addressed to and received by: Department of Residence Services, Kent StateUniversity, P.O. Box 5190, Kent, Ohio 44242-0001.Students notifying the Department of Residence Services that they will not be attendingKent State University will have their submitted residence hall application terminated.Further, the Department of Residence Services will not inform the Registrar’s Office ofthe student’s intentions. It is the student’s responsibility to cancel all classes for whichthey are registered. Students who remain obligated under the University PolicyRegarding Student Housing must cancel all classes before Residence Services willterminate their housing assignment.If a student is not returning to the university for the spring semester, he/she will bereleased from the contract. However, the student must inform the Department ofResidence Services by phone, email, on-line, or written letter by 5 p.m. of the secondFriday of November (academic dismissals exempt). Students exiting the universitybetween semesters must officially check out with residence hall staff and return their keysto avoid charges.48