Retention of Records Policy - Library

Type of Health Record Minimum Retention Period Derivation Final action CodeAt least 5 years after completion of the trial. Thesedocuments should be retained for a longer period ifrequired by the applicable regulatory requirement(s),theSponsor or the funder of the trialIn either case, if the period appropriate to the specialty isgreater, this is the minimum retention periodEudra.org/F2/pharmacos/dir200120ec.htmDirective 2001/20/EC of theEuropean Parliament and ofthe council of 4 April 2001 onthe approximation of the laws,regulations and administrativeprovisions of the MemberStates relating to theimplementation of goodclinical practice in the conductof clinical trials on medicinalproducts for human useDirective 2001/20/EC: TheMedicines for Human Use(Clinical Trials) Regulations2004Controlled drug ward ordersof requisitions – seePharmacy recordsCounseling records 30 years See note 1 NCreutzfeldt-Jakob Disease(hospital and GP)Death – Cause of,Certificate counterfoilsDeath registers – ie registerof deaths kept by thehospital, where they exist inpaper format30 years from date of diagnosis, including deceasedpatientsCJD Incidents Panel See note 1 N2 years Destroy under NconfidentialconditionsLists sent to GRO on a monthly basis.Retain for 2 yearsDeath Registers prior to lists sent to GRO – offer to Placeof DepositLikely to havearchival value.See note 1NDental epidemiologicalsurveys30 years Destroy underconfidentialN.Page 10 of 57