Retention of Records Policy - Library

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Type of Health Record Minimum Retention Period Derivation Final action CodeexposureSerum from first pregnancy 1 year Nbooking visitWet tissue (representativealiquot or whole tissue ororgan4 weeks after final report for surgical specimens Human Tissue Act NWhole blood samples, for fullblood countTransfusion laboratoriesAnnual reports (whererequired by EU directive)Autopsy reports, specimens,archive material and otherwhere the deceased hasbeen the subject of acoroner’s autopsyBlood bank register, bloodcomponent audit trial andfatesBlood for grouping, antibodyscreening and saving and/orcross-matchingForensic material – criminalcasesRefrigeration and freezerchartsRequest forms for grouping,antibody screening andcross matching24 hours N15 years NThese are Coroner’s records – copies may only be lodgedon the health record with the Coroner’s permission30 years to allow full traceability of all blood products used EU Directive N2002/98/ECThe Blood Safetyand QualityRegulations 2005(SI 2005 No. 50)N1 week at 4ºC NPermanently, not part of the health record N11 years N1 monthEU Directive 2002/98/ECThe Blood Safety and QualityRegulations 2005(SI 2005 No.NN.Page 24 of 57
Type of Health Record Minimum Retention Period Derivation Final action Code50)Results of grouping,EU Directive 2002/98/ECNantibody screening andother blood transfusionrelatedtests30 years to allow full traceability of all blood products used The Blood Safety and QualityRegulations 2005(SI 2005 No.50)Separated serum/plasma,stored for transfusion Up to 6 monthsNpurposesStorage of material followinganalyses of nucleic acids30 yearsSee RCPath document for further guidancehttp://www.cepath.org/resources/pdf/Retention-SEPT05.pdfWorksheets 30 years to allow full traceability of all blood products used EU Directive 2002/98/ECThe Blood SafetyAnd QualityRegulations 2005(SI 2005 No.50)Patient-held recordsPharmacy recordsPrescriptionsChemotherapyClinical drug trials (nonsponsored)FP10, TTOs, outpatient,privateAt the end of an episode of care the NHS organisationresponsible for delivering that care and compiling therecord of the care must make appropriate arrangements toretrieve patient-held records. The records should then beretained for the period appropriate to the specialtyIndividual retention periods from Hospital PharmacistsGroup 20032 years after last treatmenthttp://www.pjonline.com/pdf/hp/200305/hp_200305_pharmacyrecords.pdfDestroy underconfidentialconditionsDestroy underconfidentialconditions2 years after completion of trial N2 years NB Inpatientprescriptions heldas part of healthrecordParenteral nutrition 2 years Original valid NNNNNN.Page 25 of 57
Page 1 and 2: POLICY FOR THE RETENTION OF RECORDS
Page 3 and 4: 1. IntroductionThis Policy is one o
Page 5 and 6: • what are the consequences of th
Page 7 and 8: 8.1. Health RecordsType of Health R
Page 9 and 10: Type of Health Record Minimum Reten
Page 23: Type of Health Record Minimum Reten
Page 35 and 36: Type of Admin Record Minimum Retent
Page 43 and 44: Type of EstatesRecordprojects aband
Page 45 and 46: Type of Estates Minimum Retention P
Page 47 and 48: Type of FinancialRecordMinimum Rete
Page 49 and 50: Type of Financial Minimum Retention
Page 51 and 52: Type of FinancialRecordPositive pre
Page 53 and 54: 8.5 IM&TType of IM&T Record Minimum
Page 55 and 56: Type of Personnel/HR Minimum Retent
Page 57: Type of Purchasing Minimum Retentio

Retention of Records Policy - Library

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