Retention of Records Policy - Library

Contents1. Introduction ..................................................................................................32. Scope...........................................................................................................43. Responsibilities ............................................................................................44. Local retention periods.................................................................................45. Information disposal.....................................................................................56. Further References ......................................................................................57. Contacts.......................................................................................................58. Retention Schedules....................................................................................58.1. Health Records......................................................................................78.2. Administrative – Corporate and Organisation......................................348.3. Estates and Engineering .....................................................................428.4 Financial...............................................................................................458.5 IM&T.....................................................................................................538.6. Other ...................................................................................................538.7. Personnel/HR ......................................................................................548.8 Purchasing and Supplies......................................................................56Change ControlContact the Information Governance Manager for any changes to thisdocument.Version Date Author Change6 6/06 GL This document was first released in March 2004 based onHSC1999/053 – For the RecordThis version is a significant upgrade based on the NHS Code ofRecords Management Practice. The document will be updated asnew local or national retention periods are defined.6.1 7/08 GL Add declarations of interest in the admin records section.Clarify family planning recordsInclude operating theatre lists.Include cardiac arrest trolley daily checksInclude verbal complaintsInclude reference to breast screening guidanceSickness absence forms – HR records minorNot agreed by the P&GC.6.2 2/09 GL Updated in line with the NHS reissuing the NHS Code of Practice,8/1/2009