Retention of Records Policy - Library

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Type of FinancialRecordMinimum Retention Period Derivation Final action CodeconfidentialconditionsLedgers, including cashbooks, ledgers, income andexpenditure journals,nominal rolls, non-exchequerfunds records (patientmonies)Non-exchequer fundsrecords6 years after end of financial year to which they relate. Limitation Act 1980 Destroy underconfidentialconditions30 years Althoughtechnicallyexempt fromthe PublicRecords Act,it would beappropriate forauthorities totreat theserecords as ifthey were notexemptPAYE records 6 years after termination of employment Destroy underconfidentialconditionsPayments 6 years after year end Destroy underconfidentialconditionsSCSNPayroll (ie list of staff in thepay of the organisation)6 years after termination of employment Destroy underconfidentialconditions ForsuperannuationS.Page 50 of 57
Type of FinancialRecordPositive predictive valueperformance indicatorsMinimum Retention Period Derivation Final action Codepurposes,organisationsmay wish toretain suchrecords untilthe subjectreachesbenefit age3 years Destroy underconfidentialconditionsNPrivate Finance Initiative 30 years See note 1 NReceipts 6 years after end of financial year to which they relate Limitation Act 1980 Destroy underconfidentialconditionsSSalaries (see Wages)Superannuation accounts 10 years Destroy underconfidentialconditionsSuperannuation formsSD55(ADP) and SD55J(NHS Pensions Scheme –copies)10 years (original to NHSPensions Agency)Destroy underconfidentialconditionsSuperannuation registers 10 years Destroy underconfidentialconditionsTax forms 6 years Destroy underconfidentialconditionsSSSS.Page 51 of 57
Page 1 and 2: POLICY FOR THE RETENTION OF RECORDS
Page 3 and 4: 1. IntroductionThis Policy is one o
Page 5 and 6: • what are the consequences of th
Page 7 and 8: 8.1. Health RecordsType of Health R
Page 9 and 10: Type of Health Record Minimum Reten
Page 25: Type of Health Record Minimum Reten
Page 35 and 36: Type of Admin Record Minimum Retent
Page 43 and 44: Type of EstatesRecordprojects aband
Page 45 and 46: Type of Estates Minimum Retention P
Page 47 and 48: Type of FinancialRecordMinimum Rete
Page 49: Type of Financial Minimum Retention
Page 53 and 54: 8.5 IM&TType of IM&T Record Minimum
Page 55 and 56: Type of Personnel/HR Minimum Retent
Page 57: Type of Purchasing Minimum Retentio

Retention of Records Policy - Library

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