Retention of Records Policy - Library

Type of Admin Record Minimum Retention Period Derivation FinalactionunderconfidentialconditionsClose circuit TV images 31 days Information Commissioner’s EraseCode of ConductpermanentlyCommissioning decisionsDestroy– Appeal documentation – 6 years from date of appeal decisionunder– Decision documentation – 6 years from date of decisionconfidentialComplaints– Correspondence,investigation andoutcomes– Returns made to DH(see also Litigationdossiers)Copyright declarationformsDeclaration of interest –registerDeclaration of hospitality –registerDiaries (office)Exposure monitoringrecords- 10 years from completion of action– Files closed annually and kept for 6 years followingclosureconditionsDestroyunderconfidentialconditionsNB: Current policy on the handling of complaints is underLreview and further guidance will be issued in due course1 year after employee leaves service DestroyNunderconfidentialconditionsThe register of declarations of interest should be retainedLfor a minimum of 2 years after the interest has elapsed oris no longer relevant2 years L1 year after the end of the calendar year to which theyrefer5 years from the date the record was made Control of Substances Hazardousto Health Regulations 2002 (reg.DestroyunderconfidentialconditionsDestroyunderCodeNNNSSN.Page 36 of 57