Retention of Records Policy - Library

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Type of Health Record Minimum Retention Period Derivation Final action Codeof clinical trials on medicinalproducts for human useDirective 2001/20/EC: TheMedicines for Human Use(Clinical Trials) Regulations2004 ENTR/F/2 D(2002)– detailed guidelines on thetrial master file and archivingICH Harmonised TripartiteGuideline, guidance for goodclinical practice,PMP/ICH/135/95:http://www.emea.eu.int.pdfs/human/ich/013595en.pdfScanned records relating topatient careSchool health records (seeChildren and young people)Speech and languagetherapy recordsStem Cell Services –records relating to qualityRetain for the period of time appropriate to thepatient/specialty, eg children’s records should be retainedas per the retention period for the records of children andyoung people; mentally disordered persons (within themeaning of the Mental Health Act 1983) 20 years after thelast entry in the record or 8 years after the patient’s deathif patient died while in the care of the organisation.Retain for the period of time appropriate to thepatient/specialty, eg children’s records should be retainedas per the retention period for the records of children andyoung people; mentally disordered persons (within themeaning of the Mental Health Act 1983) 20 years after thelast entry in the record or 8 years after the patient’s deathif patient died while in the care of the organisation.Retain for the period of time appropriate to thepatient/specialty, eg children’s records should be retainedDestroy underconfidentialconditionsDestroy underconfidentialconditionsNNN.Page 30 of 57
Type of Health Record Minimum Retention Period Derivation Final action Codecontrol, personnel training,facility managementequipment maintenanceas per the retention period for the records of children andyoung people; mentally disordered persons (within themeaning of the Mental Health Act 1983) 20 years after thelast entry in the record or 8 years after the patient’s deathStem Cell Services –records relating toprocessing testing, storageand release of productsStem Cell Services – SiblingDonor Recordsif patient died while in the care of the organizationIndefinitelyJACIE.The JACIE requirement is 10years, there are a number ofregulatory bodies with furtherguidance expected.Indefinitely JACIE - See above LLSteriliser temperature testinglogsSuicide – notes of patientshavingcommitted suicideTelemedicine records(see also Videorecords)Transplantation recordsUltrasound records (egvascular, obstetric)11 years L10 years See note 1 NRetain for the period of time appropriate to thepatient/specialty, eg children’s records should be retainedas per the retention period for the records of children andyoung people; mentally disordered persons (within themeaning of the Mental Health Act 1983) 20 years after thelast entry in the record or 8 years after the patient’s deathif patient died while in the care of the organisationRecords not otherwise kept or issued to patient recordsthat relate to investigations or storage of specimensrelevant to organ transplantation should be kept for 3yearsRetain for the period of time appropriate to thepatient/specialty, eg children’s records should be retainedas per the retention period for the records of children andyoung people; mentally disordered persons (within theThe Retention and Storage ofPathological Records andArchives (3 rd edition 2005)Addendum 1Destroy underconfidentialconditionsSee note 1Destroy underconfidentialconditionsNCN.Page 31 of 57
Page 1 and 2: POLICY FOR THE RETENTION OF RECORDS
Page 3 and 4: 1. IntroductionThis Policy is one o
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Page 53 and 54: 8.5 IM&TType of IM&T Record Minimum
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