Retention of Records Policy - Library

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Type of Health Record Minimum Retention Period Derivation Final action CodeGPs should also receive summary records when ex –Service personnel register with them. What GPs do withthem then is a matter for their professional judgment,taking into account clinical need and DPA requirements –they should not, for example, retain information that is notrelevant to their clinical care of the patientthat were inexistence prior tothem enlisting.Following thedeath of thepatient, therecords should beretained for 10years after theirdeathRecords relating to those serving a prison sentenceNot to bedestroyed. Thisrefers to GPrecords of servingprisoners thatwere in existenceprior to theirimprisonment.After the death,the records shouldbe retained for 10yearsAll other patients – 10 years after their death or after thepatient has permanently left the country unless the patientremains in the European UnionDestroy underconfidentialconditionsSHealth records (excludingrecords not specifiedelsewhere in this schedule)Electronic patient records (EPRs) must not be destroyed,or deleted, for the foreseeable futureGood Practice Guidelines forGeneral Practice ElectronicPatient Records(version 3.1)8 years after conclusion of treatment or death Destroy underconfidentialconditionsNC.Page 14 of 57
Type of Health Record Minimum Retention Period Derivation Final action CodeHealth visitor records 10 years. Records relating to children should be retainedDestroy under Nuntil their 25 th birthdayconfidentialHomicide/‘Serious untowardincident’ recordsconditions30 years See note 1 NHospital acquired infectionrecordsHuman fertilization records,including embryologyrecords6 years Destroy underconfidentialconditionsTreatment Centre’s1. If a live child is not born, records should be kept for atleast 8 years after conclusion of treatment2. If a live child is born, records shall be kept for at least25 years after the child’s birth3. If there is no evidence whether a child was born or not,records must be kept for at least 50 years after theinformation was first recordedDirections given under theHuman Fertilisation andEmbryology Act 1990, 24January 1992 (this Act issubject to review by theGovernment:http://www.dca.gov.uk/StatutoryBarsReport2005.pdf)See note 1NNHuman tissue (within themeaning of the HumanTissue Act 2004) (seeStorage Centre’sWhere gametes, etc have been used in research, recordsmust be kept for at least 50 years after the informationwas first recordedResearch Centre’sRecords are to be kept for 3 years from the date of finalreport of results/conclusions to Human Fertilisation andEmbryology Authority (HFEAFor post mortem records which form part of the Coroner’sreport, approval should be sought from the Coroner for acopy of the report to be incorporated in the patient’s notes,This applies to centre’s inrespect of information whichthey are directed to recordand maintain under atreatment licenceThis applies to centre’s inrespect of information whichthey aredirected to record andmaintain under a storagelicenceSee note 1NNN.Page 15 of 57
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Retention of Records Policy - Library

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