F03 SOC inside front cover - Office of the Registrar - University of ...

21deadline, the I will be changed automatically toF, NP, or U, as appropriate. The deadline forcompletion of coursework for Incompletegrades is the end of the quarter following thequarter the I grade was received. If theinstructor is unavailable, the chair of thedepartment in which the course was offered isauthorized to supervise completion of the workand to make the appropriate grade change.The instructor or chair has authority to extendthe deadline for completion in the event ofunusual circumstances that would clearly imposean unfair hardship on the student if the originaldeadline were maintained.An I grade on the student’s record at the timeof graduation in a course necessary for thefulfillment of degree requirements will disqualifythe student for graduation.An I grade on the student’s record at the timeof graduation in a course not necessary for thefulfillment of degree requirements may beremoved only up to the end of the fifth week ofthe term following the date of graduation. If notremoved, it will not be changed to an F or NPbut will remain an I grade permanently. At thetime of graduation, an I grade in a course takenfor a letter grade must be utilized in thecomputation of the grade-point average. Itseffect in that computation is identical to that ofan F.• GRADE CHANGES TO INCOMPLETEA grade may be changed to an I grade only withthe approval of the dean of the student’scollege or the dean of the Graduate Division, asappropriate, and successful completion of theabove petitioning process.Withdrawal gradeFor undergraduate students, the W grade willbe assigned when a student withdraws from theUniversity (or receives approval to drop a courseby exception) after the deadline for droppngcourses established by the Executive Committeeof the college or school in which the studentis enrolled. The W grade will be assigned foreach course affected. Courses in which a W hasbeen entered on the student’s transcript will bedisregarded in determining a student’s gradepoint-averageand will not be considered ascourses attempted in assessing the student’sGPA for graduation.Grade changesIf a student believes an incorrect grade hasbeen reported, the instructor should beconsulted.All grades except I and IP are final whensubmitted to the Office of the Registrar by theinstructor in the official Course Report subject tothe provisions given in the current UCSBGeneral Catalog. Thereafter, an instructor mayreport a correction of a grade only in the case ofclerical or procedural error. An instructor alsomay change a grade in the quarter followingthat in which the original grade was received ifthe basis for the change is found in workpreviously accomplished in the course as a partof the student’s regular participation in classactivity. However, such changes must not createinequities to others whose grades remainunaltered. No final grade (except I) may berevised by re-examination, and no letter grademay be changed to or from P/NP or S/U.A record of your academic work is preparedand retained permanently by the Office of theRegistrar. Secondary records such as petitions,transcripts from other institutions, and programchanges are destroyed within two years of thelast date of activity for a student.Unofficial transcriptsUnofficial transcripts may be ordered on GOLD.Unofficial transcripts ordered prior to 11 p.m.will be available for pick-up at the Office of theRegistrar after 1 p.m. the next business day.Unofficial transcripts are only held for threedays. Students must present a photo ID whenpicking up their unofficial transcript.Official transcriptsOfficial transcripts are printed on security paperand display the entire academic history of astudent at UCSB. They may be ordered from theOffice of the Registrar for a charge of $6 percopy. Transcripts are sent first class U.S. mail.Current students or those with an active BARCaccount may also order Official Transcripts byaccessing the GOLD system at: http://gnet.ucsb.edu/gold. The $6 fee will be billed tothe student’s BARC account when orderedthrough GOLD. Expedited delivery is not anoption when ordering through GOLD. Transcriptswill not be released if the student hasoutstanding financial obligations to theuniversity.All written requests must be accompanied bythe appropriate payment and the student’ssignature authorizing the request. Additionalinformation is available on the Office of theRegistrar’s website at: www.registrar.ucsb.edu/transcripts.htm, or by calling (805) 893-3135.The Registrar can expedite delivery of yourtranscript. The following services are available:Rush next day. Rush transcripts can be pickedup “In person” or delivered via first class mailfor a $10 rush fee (per address) plus $6 for eachtranscript ordered. If you need a transcriptfaxed, the charges would be $22. This includesrush processing and a second copy of yourOfficial Transcript sent to the recipient as afollowup to the fax.Federal Express delivery. Available for $25per address ($10 rush fee plus $15 FederalExpress charges), plus an additional $6 for eachtranscript ordered.Arrangements for Rush or Federal Expressservices need to be made in advance with theRegistrar’s Transcript & Verification Unit.FAX delivery. Available for $22 per address(includes rush processing and a second copy ofyour Official Transcript sent to the recipient as afollowup to the FAX.) The Registrar will processand fax your transcript the next business dayafter receiving your request.Official Transcript Orders Paid by CreditCardOfficial transcripts can be ordered and paid forthrough our third party credit card vendor usingany credit card. Students will need to furnishtheir seven-digit UCSB permanent ID (Perm)number and the last four digits of their socialsecurity number. This service is available byphone and on the web. Each transcript orderedcosts $7.50. The additional expenses incurredthrough this vendor involve service charges forcredit card use. Federal Express overnightdelivery is also available for $25 per address plus$1 per transcript, in addition to the $7.50 cost ofthe transcript (for domestic delivery only; NoP.O. Boxes). International FedEx orders requirean additional fee and must be arranged with theTranscripts unit at the Office of the Registrar.Call (805) 893-4215. Transcript requests must besubmitted by 11:00 a.m., Pacific Time, in orderto be processed and mailed the next businessday. Our credit card vendor can be found on theweb at: www.registrar.ucsb.edu/ts.htm orcontacted by phone at (800) 564-6400.Verification of student statusOfficial Verifications are printed on securitypaper with specific statements verifying astudent’s enrollment, degree status, overallGPA, etc. They may be ordered for $6 each fromthe Office of the Registrar.Current students or those with an active BARCaccount may also order Verifications byaccessing the GOLD system at: http://gnet.ucsb.edu/gold. The $6 fee will be billed tothe student’s BARC account when orderedthrough GOLD. Expedited delivery is not anoption when ordering through GOLD.Enrollment and degree information of moststudents is now also available on the UCSBRegistrar’s website at no charge. This service isavailable for students whose records have beenconverted to our new computer system. Thisincludes all students enrolled from 1990 on andmany students from previous decades. Thewebsite is: www.registrar.ucsb.edu/ts.htm. Thiswebsite is designed to be used by employersand businesses who just need to verify informa-Graduating?Be aware that participating inCommencement ceremoniesand filing for DegreeCandidacy are two separateprocesses for graduation.Refer to the Registrar websitefor more information:www.registrar.ucsb.edu/gradinfo.htm