Beacon Employee Self Service (ESS) Overview

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Slide#: Slide #123 SLIDE #124: AUDIO: Instructor Comments: Remember, do not use the Leave Request link to request leave. Please continue following your facility’s leave request procedures. Quota Overview The Quota Overview page displays what leave time you are entitled to and the number of hours of leave time you have remaining. Entitlement is the number of hours accrued by the employee Remainder is the current quota balance available NOTE: Contact your Time Administrator to reconcile balances for past dates. Slide#: Slide #124 SLIDE #125: AUDIO: Instructor Note: If asked, the Entitlement column displays the total number of hours earned since Beacon go-live or the date of hire. The important column is the “Remainder” column which displays their remaining leave balance. Quota Overview To narrow the display to a specific leave type, click the down arrow to select the Entitlement Type from the drop‐down list and click the Display button. NOTE: Leave deductions are made after the absence is entered on the time sheet, approved, and fully processed through time evaluation. SLIDE #126: AUDIO: Time Entry If your agency has chosen to use ESS with time, please take the ES210 – Time Entry course to learn how to use the Record Working Time feature. If your agency has chosen to have ESS without time, DO NOT enter your time in the Record Working Time screen. If you try to enter, review, and save, you will see the following error: NOTE: Remember, if you are an ESS without time entry, be sure to follow your agency’s policy on time recording. Slide#: Slide #126 Instructor Comments: As stated on this slide, if you try to enter time an error message will appear that states, “Personnel number does not exist OR you do not have authorization.” Employees using ESS without time should not attempt to record time in the system. This could result in leave and/or pay errors. SLIDE #127: AUDIO: Knowledge Check: Quota Overview True or False – The Entitlement is the current quota balance available. 36
Slide#: Slide #127 Instructor Comments: STOP – CLICK PAUSE after the audio finishes the question. Ask the participants if the answer is True or False. ANSWER: False INSTRUCTOR NOTE: Select False and then click the “Submit” button. Click “View Results.” Click “Finish.” SLIDE #128: AUDIO: Slide#: Slide #128 Lesson 4: My Time Complete You Have Completed the My Time Lesson! Instructor Comments: STOP – CLICK PAUSE after the statement “You have completed the “My Time” lesson and forward to next slide by clicking on the forward-arrow button. 37
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