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9) Risk Assessment 20 March 2012 Incontrovertibly, change provides for anxiety with consultation deemed as crucial to new policy acceptance. Any change in financial circumstances can be deemed risky for small clubs and not for profit organisations. While it is apparent that a cost-based policy could actually see annual fees decrease for some users it should also be considered that fees may concurrently increase for others. There exists some risk that recreational facility utilisation may be effected by changes to the pricing structure and that clubs/groups may seek out less expensive alternatives. 10) Asset Management The adoption of a pricing policy is part of the new lease/licensing process that will see council and permanent hirers of council recreational facilities enter into long term legal agreements. Formal agreements such as these will solve any misunderstanding that surrounds the ownership of these facilities while clearly delineating the roles and responsibilities of all partied involved. Council currently participates in maintenance on all of these structures although to a wide ranging extent. The suggestion in a cost-based policy is that council’s involvement in maintenance of these facilities will be reflected in the annual fees charged to user groups. Council will still maintain the same interest in facility condition that it does presently with regard to preserving building standards and identified OH&S issues. 11) Officer’s Comments The matter of a cost-based pricing policy has been tabled with the West Tamar Council’s Recreational Development Unit and received in-principle support. It is understood that there exists the possibility that some clubs may be impacted financially through the adoption of such a policy. However, the point of equity needs to be carefully considered before determining that any such impact is unfair. Presently there is no system that ensures all groups receive equal treatment when it comes to permanent hire of council recreational facilities. Given the current financial climate it is seems timely to review historical understandings between clubs/users and council thus determining their relevance. While the exact fees that result from a pricing policy could be determined after consultation with those groups involved it seems imperative that all groups/clubs should be treated fairly and equally. Kendall Rixon RECREATION OFFICER DECISION Moved Cr Bracken seconded Cr Woinarski that council adopts a cost-based pricing policy to be applied uniformly to all permanent hirers of West Tamar Council facilities and proceed to develop a cost/fee matrix. For: Crs Allen, Bracken, Easther, Holmdahl, Kaye, Kearney, Shegog, Watson & Woinarski. Against: Nil. CARRIED 9/0 40
20 March 2012 34/12 COM 3 COMMUNITY SERVICES MANAGER’S REPORT: SPECIAL EVENTS – AUSTRALIA DAY FUNCTION 2013 1) Introduction The purpose of this report is for council to consider the format of its Australia Day event/s in 2013. As the Australia Day event is classified as a Special Event the matter must be resolved by council. 2) Background At its meeting held on 19 July 2011 council resolved to: 1. Hold its 2012 Australia Day event at the Windsor Community Precinct Health & Wellbeing Centre, Riverside in the form of a formal ceremony with morning tea; and 2. Transport be offered to guests travelling from the north 3. Funding be offered to community groups wishing to conduct their own Australia Day events. 4. Review the matter in March 2012 Australia Day in the West Tamar – 26 January 2012 Council was fortunate in obtaining a grant of $2750 (incl GST) from the Department of Premier & Cabinet’s Australia Day Program. This allowed council to hold its civic function and offer grants of up to $2,500 to community groups to hold an Australia Day event in the West Tamar. This resulted in: • Riverside Lions Club holding an outdoor community breakfast at the Windsor Community Precinct. This was attended by 300 people and was well received. • West Tamar Lions Club held a Family Fun Day at Greens Beach. They catered for approximately 700 people enjoyed the free sausage sizzle plus drinks with many more participating in the beach activities. • The civic function at the Windsor Community Precinct Health & Wellbeing Centre included the citizenship ceremony, Australia Day awards, a guest speaker and entertainment. It was a poignant event that went very smoothly and was appreciated by all that attended. Given the feedback from the community and the Lions Clubs, council can consider that the combination of the 3 elements resulted in a successful Australia Day. Of course good weather was a contributor to the success of the day. Both the Riverside Lions Club and the West Tamar Lions Club are keen to hold similar events in 2013. 41
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