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Council Meeting Minutes 20 March 2012 - West Tamar Council
Council Meeting Minutes 20 March 2012 - West Tamar Council
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20 March 2012<br />
7) Financial Impact<br />
An amount <strong>of</strong> $127,000 for urban roads and $38,000 for stormwater was set<br />
aside in this financial year’s capital works budget, providing a total <strong>of</strong><br />
$165,000 to undertake the works. This is more than sufficient to cover the<br />
construction cost plus survey, design and supervision.<br />
8) Alternative Options<br />
Council is not bound to accept the lowest priced tender and may accept any<br />
tender which it considers to be the most advantageous.<br />
Alternative options are:<br />
• Award the contract to the lowest price tenderer.<br />
• Accept one <strong>of</strong> the higher priced tenders.<br />
• Not accept a tender.<br />
9) Risk Management<br />
There are two main areas <strong>of</strong> risk to council:<br />
1) Risk to road users.<br />
The risk to road users will be reduced by the proposed works due to:<br />
- Increased road width and sealed surface<br />
- Piping <strong>of</strong> the open drain.<br />
2) Contract risk to council.<br />
The risk to council from action <strong>of</strong> the Contractor or failure <strong>of</strong> the<br />
contract has been minimised by the following actions:<br />
- The contractor is an established civil contractor who has<br />
successfully completed many similar projects for Council.<br />
- The suppliers listed in the tender submission are recognised<br />
businesses who have supplied similar products to council<br />
contractors in the past.<br />
- The contractor is required to provide full insurance details prior to<br />
starting work on the contract.<br />
- The contractor is required to install traffic management installed<br />
in accordance with the DIER Code <strong>of</strong> Practice for Traffic<br />
Management as specified in the Contract Documents.<br />
10) Asset Management<br />
The upgrade <strong>of</strong> the stormwater network will control the extensive amount <strong>of</strong><br />
overflow that is current running down the road surface and flooding out some<br />
<strong>of</strong> the private property in the street. The widening and sealing will improve<br />
the level <strong>of</strong> service and reduce maintenance requirements.<br />
11) Officer’s Comments<br />
The three lowest tenderers are known to council and are civil contractors<br />
experienced in this type <strong>of</strong> work.<br />
The lowest priced tender received was submitted by J & JM Williams, a<br />
contractor who has satisfactorily completed similar construction projects for<br />
Council. Williams proposes to commence construction in May 2012 with a<br />
construction period <strong>of</strong> 4 weeks.<br />
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