SVCC Catalog 2017-2018

Student Development Services 39
plished by taking courses at SVCC with out-of-pocket
funds. lt is important to realize that failure of the 150%
Rule is permanent and all coursework will be considered
for all SAP Rules.
WITHDRAWING VERSUS DROPPING CLASSES
Until the end of the add/drop period for each semester,
a student may DROP a class by completing the proper
paperwork. Dropped classes will not appear on the student’s
academic record. After the end of the add/drop period
through the last day to withdraw without academic
penalty, it is considered a WITHDRAWAL from class.
The withdrawal stays on the academic record, and is
counted towards the student’s enrollment status and in
all SAP calculations. Students who withdraw frequently
run the risk of losing their eligibility in the future.
REFUNDS AND REPAYMENTS
Financial Aid Recipients Who Withdraw From School
Repayment of Title IV Aid When a Student Withdraws
Effective October 6, 2010, when a recipient of Financial
Aid assistance withdraws from the College during
a semester in which the recipient began attendance, the
College must determine the amount of Financial Aid
assistance that the student earned as of the student’s
withdrawal date in accordance with federal regulations
(34 CFR, 668.22, July 1, 2011). If the student never
begins attendance, the college will return a full refund
of all charges assessed (tuition, fees, bookstore charges)
against the Financial Aid. If the total amount of Title
IV assistance that the student earned is less than the
amount of Title IV assistance that was disbursed to the
student as of the date of the institution’s determination
that the student withdrew, the difference between these
amounts must be returned to the Title IV programs. If
the total amount of Title IV assistance that the student
earned is greater than the total amount disbursed to the
student, the difference between these amounts must be
treated as a post-withdrawal disbursement. If outstanding
charges exist on the student’s account, the College
may credit the student’s account with all or a portion of
the post withdrawal disbursement, up to the amount of
the outstanding charges.
Withdrawal Date for a Student Receiving Title IV Aid
For a student who ceases attendance the withdrawal
date is:
1. The date that the student began the withdrawal process
by submitting a completed withdrawal form to
the Admissions Office;
2. The date, as determined by the College, that the student
otherwise provided official notification to the
Admissions Office, in writing or orally, of his or her
intent to withdraw;
3. If the student ceases attendance without providing
official notification to the Admissions Office of his
or her withdrawal, the midpoint of the semester or
period of enrollment;
4. If the College determines that student did not begin
the College’s withdrawal process or otherwise provide
official notification because of illness, accident,
grievous personal loss, or other such circumstances
beyond the student’s control, the date that the College
determines is related to that circumstance;
5. The student’s last date of attendance at an academically-related
activity provided that the College documents
that the activity is academically related and
documents the student’s attendance at the activity.
An academically-related activity includes, but is not
limited to, an exam, a tutorial, computer-assisted
instruction, academic counseling, academic advisement,
turning in a class assignment, or attending a
study group that is assigned by the College.
The College must document a student’s withdrawal
date and maintain the documentation as of the date of
the College’s determination that the student withdrew.
“Official notification to the College” is a notice of intent
to withdraw that a student provided to the Admissions
Office.
Calculation of Amount of Title IV Aid Earned by
the Student
The college will use software provided by the U.S. Department
of Education to determine required amounts.
The amount of Title IV assistance that is earned by the
student is calculated by:
1. Determining the percentage of payment period completed.
The percentage of the payment period completed
is determined by dividing the total number of
calendar days in the payment period into the number
of calendar days completed in that period as of
the student’s withdrawal date. The total number of
calendar days in a payment period includes all days
within the period, except that scheduled breaks of at
least five consecutive days are excluded from the total
number of calendar days in the calculation.
2. Determining the percentage of assistance earned by
the student. The percentage of the Title IV assistance
that has been earned by the student is equal to the
percentage of the payment period that the student
completed as of the student’s withdrawal date, if this
date occurs on or before completion of 60 percent