Maximizing SAP ERP Financials Accounts Payable

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1 Vendor Master Data independent function for address management. When BAS was introduced by SAP in version 4.5, additional fields became available in the address screen, such as e-mail. Figure 1.2 Address Screen for the Vendor Master Title The title is the salutation of the vendor. If the vendor is a company, choose the company title; otherwise, use the appropriate salutation. The titles can be configured in the IMG via the navigation path IMG • SAP NetWeaver • Application Server • Basis Services • Address Management • Forms of Address and Name Components • Maintain Forms of Address. 28 © 2013 by Galileo Press Inc., Boston (MA)
General Data View 1.2 Names You can store up to four names for your vendors. The names of the vendors should be consistent to avoid duplicate vendors. When deciding the use of the different names, keep in mind how many characters you have available in your vendor correspondences. For example, only NAME1 and NAME2 will fit on vendor check. In addition, only the first 35 characters may be printed in some forms. See OSS Note 145753 for more details. Search Terms Search terms can be used to find vendors in search-help easier. Two fields, search term 1 and search term 2, are available, and both fields are not case sensitive. If you decide to use these fields, you need to use them consistently throughout your organization. As a general rule for your organization, you could use a person’s last name or the company name as the search term. Street Address The street address contains the address of your vendor, including house number, street, city, state (region), and postal code. As shown in Figure 1.2, the address is displayed in the U.S. format. The SAP software delivers four address screen layouts, which can be set in the IMG via the navigation path IMG • SAP NetWeaver • Application Server • Basis Services • Address Management • International Settings • Choose Address Screen Layout. You can make this configuration change anytime because the data and fields don’t change, just the appearance on the screen. The SAP software also allows validating the addresses with valid addresses according to your postal office standards. To do that, you have to upload the postal codes, cities, districts, streets, and PO boxes using the procedure described in OSS Note 132948 and activate Regional Structure/City file validation in the BAS configuration. PO Box Address The PO Box Address section consists of three fields, PO Box, Postal Code, and Company Postal Code. The values in the PO Box Address section take priority over the values in the Street Address fields in correspondences. For example, a vendor has a street and house number as well as a PO box. In the check, the PO box is printed instead of the street and house number. Personal Copy for Tina Mastrup, user id 9f19c686-d5e1-4016-94fd-ebc72e1b8f7e 29
Page 2 and 3: SAP PRESS is a joint initiative
Page 5 and 6: Notes on Usage This e-book is prote
Page 7 and 8: Contents Acknowledgements .........
Page 9 and 10: Contents 3.2.5 Invoice Simulation .
Page 11 and 12: Contents 4.7.1 Define Attributes of
Page 13 and 14: Contents 5.3.3 Payment Term Configu
Page 15 and 16: Contents 9 Bank Transfer .......
Page 17 and 18: Contents 12 Special GL Transact
Page 19: Contents 17 Accounts Payable Re
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Page 24 and 25: 1 Vendor Master Data for example,,
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1 Vendor Master Data Figure 1.29 Us
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1 Vendor Master Data 1.8 Vendor Mas
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1 Vendor Master Data 1.12 Summary I
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2 Accounting Document Principles 2.
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3 Business Transactions in Accounts
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5 Outgoing Payment Processing Franc
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5 Outgoing Payment Processing 5.3.1
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5 Outgoing Payment Processing EE EE
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5 Outgoing Payment Processing ment
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5 Outgoing Payment Processing 5.6 S
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6 Manual Payment Processing Within
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6 Manual Payment Processing Figure
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© 2013 by Galileo Press Inc., Bost
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7 Automatic Payment Processing 7.1
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7 Automatic Payment Processing job
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7 Automatic Payment Processing 7.2.
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7 Automatic Payment Processing 7.6.
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8 Check Processing This chapter cov
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8 Check Processing To Number The To
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8 Check Processing 8.2 Check Printi
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8 Check Processing Payment Method T
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8 Check Processing Output Control S
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8 Check Processing Figure 8.7 Repri
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8 Check Processing Figure 8.9 shows
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8 Check Processing Figure 8.10 Disp
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8 Check Processing As shown in Figu
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8 Check Processing Figure 8.13 Chec
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8 Check Processing 8.12 Summary In
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9 Bank Transfer 9.1 ACH Payments Wi
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9 Bank Transfer Payment Proposal Se
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9 Bank Transfer Figure 9.3 Print Co
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9 Bank Transfer Company Entry Descr
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9 Bank Transfer gation path IMG •
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9 Bank Transfer 9.3 Payment Medium
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9 Bank Transfer Length and Number o
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9 Bank Transfer Figure 9.11 Selecti
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9 Bank Transfer Output to File Syst
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9 Bank Transfer Figure 9.14 Assignm
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9 Bank Transfer T_FILE-LINE = TEXT-
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9 Bank Transfer 9.4.3 Data Medium E
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9 Bank Transfer 9.5.3 Import Feedba
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10 Withholding Tax Reporting 1099 I
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11 Use Taxes and VAT Taxes The tax
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11 Use Taxes and VAT Taxes Figure 1
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12 Special GL Transactions in Accou
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13 Document Reversals ings. Negativ
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13 Document Reversals Figure 13.2 D
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13 Document Reversals 13.3 FB08: In
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13 Document Reversals Figure 13.5 M
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13 Document Reversals EE Resetting
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14 Open Item Management 14.1 Manual
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14 Open Item Management 14.1.3 Clea
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14 Open Item Management The followi
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14 Open Item Management IMG via nav
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14 Open Item Management Figure 14.9
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15 Periodic Processing The most com
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15 Periodic Processing configuratio
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15 Periodic Processing Define Valua
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15 Periodic Processing Figure 15.3
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16 Authorization Concept 16.1.1 Use
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16 Authorization Concept Figure 16.
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17 Accounts Payable Reporting Figur
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17 Accounts Payable Reporting 17.2.
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18 Tables, Function Modules, and BA
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A Implementing a User-Exit Figure A
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A Implementing a User-Exit To enter
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B Implementing a BTE Figure B.1 Pub
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B Implementing a BTE product. A pro
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C Implementing a BAdI Create a BAdI
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C Implementing a BAdI After the ABA
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D Implementing a Validation/Substit
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Index F Fiscal address 32 Foreign c
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Index Vendor address 37, 46 Vendor
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About Us and Our Program The websit
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Trademarks The common names, trade
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