Maximizing SAP ERP Financials Accounts Payable

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Vendor Master Data
Without a value in the reconciliation account (Recon. account) field, no invoices
can be processed against this vendor. If you want to issue payments against a
vendor but avoid entering invoices against a specific vendor, such as a remittance
address vendor, you need to create the company code dependent data but suppress
the Recon. account field.
Sort Key
The sort key defines which values are transferred from the document header or
line items during transactions, such as invoice entry or payments, to the assignment
field. For example, if you select 001 (Posting Date), the posting date is transferred
to the assignment field.
This assignment field can be used to sort vendor line items. However, the field
lost this main purpose after SAP introduced ALV list layouts, which provide much
better sorting and subtotaling options.
Head Office
After you enter a vendor number in the Head office field, that vendor is considered
the head office, and the vendor in which you entered the head office is a
branch vendor. The effect is that all postings are automatically posted under the
head office vendor.
Authorization
After a value is entered in the Authorization field, the system checks whether the
user has authorization for this value via the authorization object F_LFA1_BEK. This
authorization object allows you to protect master data as well as transactional data
such as invoices or payments. More detailed information about the authorization
concept in AP can be found in Chapter 16.
Cash Management Group
After you’ve activated the Cash Management component and require that vendor
transactional information is transferred to Cash Management for cash forecasting
purposes, you need to fill this field with a Cash Management group. In Cash Management,
all transactions are then summarized based in this planning group.
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