Maximizing SAP ERP Financials Accounts Payable

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1 Vendor Master Data Communication The communication fields are used not only for information purposes but also for defining the standard communication method to vendors, for example, through fax or e-mail. The information should therefore be updated regularly. Comments A 50-character comment field is also available below the Communication section, which is not shown in Figure 1.2. 1.2.2 Control Screen The control screen shown in Figure 1.3 contains mainly tax information as well as reference information. Figure 1.3 Control Screen for the Vendor Master 30 © 2013 by Galileo Press Inc., Boston (MA)
General Data View 1.2 Customer If a vendor is also a customer, you can use the Customer field to enter the customer number. After you enter the customer number, the Vendor number field in the customer master is filled automatically. If you also require clearing between vendor and customer line items, in other words, an open AP invoice should be offset with an open AR invoice, you need to set the Clearing with vendor checkbox in the customer as well as the Clearing with customer checkbox in the vendor. Both checkboxes are located in the Payment Transaction screen in the “Company Code Data View” section later in this chapter. Authorization After a value in the authorization field is entered, the system checks whether the user has authorization for this value via the authorization object F_LFA1_BEK. This authorization object allows you to protect master data as well as transactional data such as invoices or payments. More detailed information about the authorization concept in AP can be found in Chapter 16, Authorization Concepts. Trading Partner The trading partner function is used within the consolidation functionality of <strong>SAP</strong>. It allows you to eliminate company internal business transactions. The trading partner can be configured under the navigation path IMG • Enterprise Structure • Definition • Financial Accounting • Define Company. Corporate Group The group key is a 10-character field that can’t be configured. The group key can be used as a grouping characteristic of multiple vendors of the same organization to improve vendor search capabilities. Tax Numbers 1, 2, 3, and 4 The fields Tax Number 1, 2, 3, and 4 have different meanings depending on the country of the vendor. For example in the United States, Tax Number 1 is used for the social security number, and Tax Number 2 for the Employer Identification Number (EIN). Personal Copy for Tina Mastrup, user id 9f19c686-d5e1-4016-94fd-ebc72e1b8f7e 31
Page 2 and 3: SAP PRESS is a joint initiative
Page 5 and 6: Notes on Usage This e-book is prote
Page 7 and 8: Contents Acknowledgements .........
Page 9 and 10: Contents 3.2.5 Invoice Simulation .
Page 11 and 12: Contents 4.7.1 Define Attributes of
Page 13 and 14: Contents 5.3.3 Payment Term Configu
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Page 17 and 18: Contents 12 Special GL Transact
Page 19: Contents 17 Accounts Payable Re
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Page 24 and 25: 1 Vendor Master Data for example,,
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1 Vendor Master Data 1.8 Vendor Mas
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5 Outgoing Payment Processing Franc
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5 Outgoing Payment Processing ment
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6 Manual Payment Processing Within
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7 Automatic Payment Processing 7.1
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8 Check Processing This chapter cov
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8 Check Processing 8.2 Check Printi
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9 Bank Transfer 9.1 ACH Payments Wi
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9 Bank Transfer T_FILE-LINE = TEXT-
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11 Use Taxes and VAT Taxes The tax
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11 Use Taxes and VAT Taxes Figure 1
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13 Document Reversals ings. Negativ
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14 Open Item Management 14.1 Manual
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14 Open Item Management 14.1.3 Clea
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14 Open Item Management Figure 14.9
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15 Periodic Processing The most com
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16 Authorization Concept 16.1.1 Use
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17 Accounts Payable Reporting Figur
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18 Tables, Function Modules, and BA
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A Implementing a User-Exit Figure A
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A Implementing a User-Exit To enter
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B Implementing a BTE Figure B.1 Pub
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B Implementing a BTE product. A pro
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C Implementing a BAdI Create a BAdI
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C Implementing a BAdI After the ABA
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D Implementing a Validation/Substit
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Index F Fiscal address 32 Foreign c
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Index Vendor address 37, 46 Vendor
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About Us and Our Program The websit
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Trademarks The common names, trade
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Maximizing SAP ERP Financials Accounts Payable

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