Open Air Business February 2017

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EVENTS Possible things the organiser can do to maintain this objective: › inform the local community of the event and be open to questions and concerns › for music events, have an ‘acoustic survey’ done of the event area to assess the levels of acceptable projected sounds › have a traffic management plan and personnel who will ensure that event traffic is quickly off the public roads and safely parked. The larger the number of people attending the event, the more that the Highways Department and police will want to know how there will be prevention of traffic build up, both when people arrive for the event and when they leave. 4. PROTECTION OF CHILDREN FROM HARM How will the event organisers: NOT MY EVENT, NOT MY PROBLEM But what if you don’t want to run your own event or hold a licence? What if you want to hire out your property to others and let someone else take on the licence and responsibility of the ‘Four Licensing Objectives’? How then are you still responsible for a safe event? Other than the moral duty of wanting to see that everyone is safe and sound while on your property, don’t forget, it is your name and reputation associated with that land. If you want to continue to use your property for events, you have a vested interest in making sure any organisers coming to your site are practising safety as this will reflect on you. Don’t forget, these are your neighbours and your council. Event organisers can leave once the event is over but you live here. A poorly organised or unsafe event that has a negative impact on neighbours or the council will make future events on your property difficult. You have a right to question anyone wanting to hire your land about how they plan to meet the four licensing objectives. Ask to see their safety plans and risk assessments. Ask how they plan to manage traffic and control noise – things › make sure children separated from their parent are kept safe – or a child who goes missing is found? › ensure that alcohol is not sold or consumed by those under the age of 18? › make sure anyone who is working specifically with children is vetted as safe to do so › ensure children are not exposed to any movies, performances, acts or material that are of an adult nature. Possible things the organiser can do to maintain this objective: › have a strong child safety policy in place which details how found and missing children will be dealt with › make sure all bar personnel check IDs and security personnel are available to back them up that impact on your neighbours. Talk to the council’s Licensing Department, ask if they have concerns about the event. Often councils may request meeting with you even if you are not the licence holder. No one knows your land the way that you do. Offer advice and support to organisers. Let them know about things on the property such as the presence of overhead power lines or underground cables that may be damaged if marquee pegs are driven into the ground. They will also need to know about water supply and ground conditions – is there good drainage, are there trackways to follow? Don’t forget to mention if there are any public right of way paths or protected areas of Specific Scientific Interest (SSI). Finally, think about what support can you offer. Do you have tractors or plant that may be useful? Straw bales that can be used? All of these things can bring in extra revenue. Running an event can be a creative and interesting way to generate income from your property. With just a bit of research and planning on how to manage the event safely for everyone, you could see a wide world of outdoor events running right there on your doorstep. › monitor any adult-themed activities and ban those under-aged from attending › check the background and safety certificates of anyone who will be working with children on site. It is wise to make sure that anyone under the age of 18 is accompanied by a parent or otherwise responsible adult at the event. Otherwise, the licence holder becomes the ‘responsible adult’ and should the child or youth become ill, injured, drunk or get into trouble, the police and social services will want to know why the licence holder did nothing to safeguard that child or youth. USEFUL LINKS www.hse.gov.uk/event-safety - the Health & Safety Executive website has loads on information. This is a good place to start. www.thepurpleguide.co.uk – the ‘how to’ bible for music events and a good practical guide for all events. www.londoneventstoolkit.co.uk – many district or county councils will have their own version of the London Events Toolkit. Though this one is aimed at London boroughs, much of the advice is very solid. www.noea.org.uk – the National Outdoor Event Association is a trade organisation for professionals who work in the outdoor events industry. A good source of current information and a members list of contractors in the events industry. www.ncass.org.uk – the Nationwide Caterers Association is a good place to source mobile or temporary food units and get helpful information on food safety. www.eventproductionshow.co.uk and www.showmans-directory.co.uk – two key industry-related trade shows where you can visit stalls and demonstrations on everything from stages, marquees and portable toilets to children’s entertainment, fun fairs and temporary bars. Free to attend. ABOUT THE AUTHOR Linda Krawecke, owner/manager of Tiger Tea, has been involved with events for 22 years. Her career started with the management of indoor conferences before moving to the world of outdoor events where she was predominantly involved with safety management including risk assessing, emergency planning and compliance with councils’ licensing terms. Linda has worked on events as diverse as music festivals, historic re-enactments, arts festivals, garden shows, fun fairs, mud runs and many others. She has assisted several councils and groups by offering training days and guidance documents for would-be event organisers. In helping clients look for locations to hold outdoor events she understands what others want from a site. She has survived muddy fields, scorching heat, pounding rain and blistered feet, but still loves to work outdoors. www.tigertea.net 56 WWW.OPENAIRBUSINESS.COM
Humorous, educational live stage show about sheep and wool "Edu-tainment at it’s best" Nine breeds introduced onto their own stage. Don’t miss the Dancing Sheep! ALSO: CORPORATE ENTERTAINMENT Have a go at sheep shearing, sheep racing, or sheep dogs SHEEP RACING Sheep Racing over a furlong DOG & DUCK DISPLAY In the arena, showing the training of the working sheep dog, with plenty of audience participation t: 01328 829888 e: info@sheepshow.fsnet.co.uk www.thesheepshow.co.uk WWW.OPENAIRBUSINESS.COM 57
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ISSUE 7 | February 2017 | www.opena
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INSIDE Contents ISSUE #7 | February
Page 6 and 7: The latest news from the world of o
Page 8 and 9: HAE EHA - improving benefits and su
Page 10 and 11: INDUSTRY TALK GETTY IMAGES consulta
Page 12 and 13: FUNCTION VENUES CASE STUDY Hounslow
Page 14 and 15: FUNCTION VENUES HOLLY CLARK PHOTOGR
Page 16 and 17: FUNCTION VENUES Isabel Smith shares
Page 18 and 19: FUNCTION VENUES “AS YOU MAY HAVE
Page 20 and 21: FUNCTION VENUES The ‘Away Days’
Page 22 and 23: FUNCTION VENUES of firms that desig
Page 24 and 25: FUNCTION VENUES Pop Up Accommodatio
Page 26 and 27: FUNCTION VENUES Gemma Thorogood & C
Page 28 and 29: ACCOMMODATION CASE STUDY BEN CARPEN
Page 30 and 31: ACCOMMODATION MATT SWEETING PHOTOGR
Page 32 and 33: ACCOMMODATION WILD CAMPING IS a mos
Page 34 and 35: ACCOMMODATION LEFT: The Secret Camp
Page 36 and 37: ACCOMMODATION Family Glamping Targe
Page 38 and 39: FAMILY MATTERS 5A SPRINKLE OF MAGIC
Page 40 and 41: ACCOMMODATION Landscaping for Glamp
Page 42 and 43: ACCOMMODATION incorporate an advent
Page 44 and 45: ACCOMMODATION MARK SCOTT Having ide
Page 46 and 47: EVENTS CASE STUDY HIDDEN ART Cornwa
Page 48 and 49: EVENTS HIDDEN ART HIDDEN ART As far
Page 50 and 51: EVENTS Open Air Cinema Open Air Bus
Page 52 and 53: EVENTS SKYLIGHT CINEMA plus a six k
Page 54 and 55: EVENTS Events on Your Land Whether
Page 58 and 59: EVENTS Entertainment Entertainment
Page 60 and 61: EVENTS Shelley Eckford, partner Tro
Page 62 and 63: ADVERTISING FEATURE Spot light A ro
Page 64 and 65: CLASSIFIED DIRECTORY Classified Dir
Page 66 and 67: PERIWINKLE NEW YEAR RESOLVE Periwin
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Open Air Business February 2017

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