BAPM-CTSL-Workbook-and-prereading-m1.04

Business Acumen for Project Management
From:
To:
Sunil Lahary, Monitoring Operations Leader
You, the Project Leader
As I have told your predecessor numerous times, the project was poorly bid. The Business
Development group clearly did not understand the complexity of the monitoring required. My people
are doing as well as can be expected, but we can’t do the work with the resources specified in the
contract. There’s nothing unusual about the variance.
From:
To:
You, the Project Leader
Oliver Evans, Finance Business Partner
Oliver,
There’s a consistent Monitoring cost variance month after month on this project. Can you tell me any
more about it? What’s driving it?
Thanks.
PL
From:
To:
Oliver Evans, Finance Business Partner
You, the Project Leader
Interesting. I can’t really tell. This was bid with standard assumptions for the Monitoring visits. While
small variances aren’t unusual, the consistent 20% variance is high. You may not be able to see on
your statements, but the increase in the Net Pass Through variance is related to Monitoring as well.
By the way, we have had a few expense reports rejected because they weren’t filed within the 90 day
from incurred requirement in the contract.
Best,
Oliver
From:
To:
CC:
You, the Project Leader
Ben Samuels, Director of Business Development
Sandra Williams, Project Director
Ben,
I am the new Project Leader on the Xorra project. I’m trying to understand the current state of the
project. Do you have any background that I should understand? I am hoping to understand some
variances from the Monitoring group on the project. Is there anything about the client or about the
job structure that I should be aware of as I try to help work it out?
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